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Required Office Manager
Tel Aviv
We are using technology to transform transportation around the world. From changing a single persons daily commute to reducing humanitys collective environmental footprint - weve got huge goals.
As an Office manager you'll be a vital part of our People Operations team, overseeing the day-to-day operations of our beautiful Tel Aviv office and creating an exceptional environment for our team. Your responsibilities will include maintaining administrative and operational best practices to ensure smooth office operations, as well as managing end-to-end execution of employee experience projects and company events.
What Youll Do:
Oversee daily office operations, including inventory management, supplies, maintenance, and serving as the primary point of contact for office-related matters.
Execute employee experience projects and company events, including holidays, celebrations, team-building activities, and more, while thinking innovatively to maximize engagement and strengthen employees' connection to us.
Coordinate with the accounting department regarding invoices, billings, and expenses to ensure smooth financial operations.
Create cross-organizational collaborations with Finance, Legal, HR, and IT departments, as well as external suppliers, to enhance overall office and employee experience.

We are looking for a highly organized, analytical Operations Specialist to support cross-functional initiatives and help scale our business processes.

This role combines operational execution, strategic support, and exposure to legal and compliance matters. You will work closely with leadership and multiple teams to ensure smooth, compliant, and efficient business operations. This is a 12-month fixed-term position.

Responsibilities -

Business & Operational Support

Support and optimize cross-functional business processes
Assist with operational planning and execution
Manage contract lifecycle tracking and documentation
Legal & Compliance

Assist in commercial agreement processes (customers, vendors, partners)
Coordinate and review legal documentation (NDAs, MSAs, SaaS agreements, DPAs, etc.)
Support due diligence and corporate documentation processes
General Operations & IT

Oversee day-to-day operational logistics and internal infrastructure
Manage relationships with IT vendors and service providers
Coordinate employee onboarding/offboarding processes (equipment, system access, permissions)
Maintain SaaS tools administration (user management, access control, renewals)
Monitor security and compliance procedures in collaboration with relevant teams

we are a fast-growing medical device company focused on the development, manufacturing and commercialization of innovative devices for endovascular interventional procedures. We are seeking an Office Manager (temporary position for maternity leave coverage) to play a key role in ensuring smooth day-to-day operations and providing high-quality service to all employees. Location: Yokneam, Israel Position Scope: 80% position, on-site daily, (5 days a week).
?Scope & Responsibilities?Administrative Management:
* Provide professional administrative support and high-quality service to company employees.
* Manage daily office administrative activities and workflows.
* Greete visitors, address their inquiries, and guide them to the appropriate contacts.
* Assist employees visiting from other sites with hotel accommodation and transportation arrangements.
* Support the onboarding process for new hires, including setting up workspaces and coordinating necessary equipment.
* Manage company mobile phone and leased vehicle operations. Office Maintenance: Manage office supplies, groceries, and office equipment.
* Supervise the cleaning staff.
* Address office maintenance issues promptly and source appropriate solutions as needed. Shipments & Logistics:
* Manage local and international shipments via courier platforms and customs authorities.
* Coordinate and process customer product shipment orders using the ERP system.
* Manage customer correspondence related to orders and deliveries, including order confirmations, delivery updates, and customer requests.
* Provide customer service within the logistics process, including order follow-up, shipment tracking, and resolving delivery-related issues.
* Handle import/export processes in coordination with freight forwarders and relevant local or international authorities.
* Oversee domestic and international shipping operations, including coordinating pickups, tracking shipments, and supporting customs clearance. Executive Support:
* Provide administrative support to the CEO and CFO, including preparation for board meetings and coordination of investor visits.