We are looking for a highly resourceful, service‑oriented and detail‑driven Personal Assistant & Office Coordinator to support our leadership team and ensure seamless operations. This role primarily supports the executive leadership and secondarily manages company‑wide travel logistics and office coordination.
Responsibilities:
Manage complex calendars for the CEO and COO, coordinating meetings, travel, and priorities across time zones.
Organize and execute full travel logistics for the executives: flights, hotels, itineraries, transportation.
Handle executive communications: manage emails, calls, and written correspondence in both Hebrew and English, maintaining a high level of professionalism.
Handle last-minute changes and urgent tasks with calm, solution-oriented focus.
Act as a point of contact between the executives and internal teams, candidates, investors, and external partners.
Handle personal tasks and recurring appointments for the executives, with full discretion and proactive follow-through.
Track and submit executive expense reports, ensuring accuracy and budget compliance.
Support company-wide travel arrangements in accordance with policy, providing assistance as needed.
Provide general administrative support, including visitor reception, hospitality coordination, and meeting room setup and maintenance.
Solve problems independently and efficiently, ensuring operations run smoothly at all times.
Conduct strategic research using tools such as ChatGPT, Google, and other platforms to support executive tasks and strategic priorities.
Maintain and update databases of investor, sales, and partner contacts.
Research relevant industry and investor conferences, networking events, and business opportunities.
Requirements: Minimum of 2-3 years of experience as a Personal Assistant to C-level executives, preferably in a company of 50+ employees or in a high-tech/global environment.
Proven experience in administrative support roles.
Fluent in English and Hebrew, with strong written and verbal communication skills in both languages.
Availability during afternoon/evening hours (e.g., 12:00-20:00 or 14:00-20:00).
Strong organizational skills, multitasking ability, and attention to detail.
A proactive and initiative mindset.
Experience coordinating international travel and executive logistics.
Proficiency in Microsoft 365 (Outlook, PowerPoint, Office Suite) and travel tools.
Service-oriented mindset, discretion, responsiveness, and ability to work independently.
Excellent interpersonal skills and a high level of professionalism.
Bachelors degree is preferred.
This position is open to all candidates.