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We are looking for an experienced, multitasking, Office Manager to join our Admin/Ops team. This is a full-time, work-from-office position. The Admin/Ops team is responsible for ensuring the smooth running of the office and helping to improve company procedures and day-to-day operations. In this role, you will act as a central pillar for our global branches and management, overseeing facilities, coordinating with external vendors, and organizing team gatherings. While you are not a receptionist, you will frequently serve as our companys first point of contact for customers, suppliers, service providers, and potential hires.
Responsibilities
Company Culture & Events: Collaborating closely with the HR team to plan, organize, and execute vibrant team gatherings, company-wide events, and happy hours as requested, cultivating a connected and positive workplace culture.
Onboarding & Offboarding Lifecycle: Take full ownership of the end-to-end onboarding experience for new hires, ensuring a welcoming and seamless integration into the company. Manage and coordinate the employee offboarding process with professionalism and care.
Facilities & Operations: Organize office layout, manage food/refreshment services, and oversee day-to-day office functions.
Expansion & Projects: Support office construction, renovation, and relocation projects. Source new office locations both within and outside of Israel, collaborating closely with our global teams.
Safety & Compliance: Manage office health, safety, and security procedures and facility Standards.
Vendor Management: Liaise with facility vendors (cleaning, catering, maintenance, security) and create Purchase Orders (POs) in close coordination with finance, procurement, and IT teams.
Inventory & Admin: Order, track, and manage office equipment, stationery, and supplies. Address daily administrative requests such as equipment requisitions and scheduling.
Travel Support: Provide ad-hoc assistance and backup support for arranging transportation, accommodation, and logistics for traveling staff and incoming visitors when needed.
Executive Support: Provide general administrative support to employees, HR, and management, and assist the Director of Global Operations as required.

we are establishing a strategic R&D center in Israel to drive the development of complex semiconductor chips that solve the critical 'data bottlenecks' enabling the future of AI at scale. As we expand our presence in Israel,
We are looking for an experienced and proactive Office Administration Manager to oversee the daily operations of our Haifa site and ensure a smooth, organized, and employee-focused work environment. This role combines office operations, facilities coordination, employee welfare, logistics, and administrative support.
Key Responsibilities
Manage day-to-day office operations and administrative processes
Support employee welfare initiatives, site events, and office experience activities
Coordinate office facilities, maintenance, and vendor relationships
Handle procurement and operational purchasing activities
Manage office logistics, including import/export coordination
Monitor office supplies, services, and operational budgets
Support onboarding and offboarding processes, including seating arrangements and site setup
Coordinate meetings, office activities, and cross-functional operational needs
Work closely with HR, Finance, IT, and leadership teams to support site operations
Experience in logistics operations in Israel, including managing courier and delivery service providers.

We are At our company, we're building the financial infrastructure that powers global innovation. With our cutting-edge suite of Embedded payments, cards, and lending solutions, we enable millions of businesses and consumers to transact seamlessly and securely. With 900+ employees worldwide and an R&D center of over 160 employees in Jerusalem - were reshaping how financial technology is developed and delivered..
The Role:
The Facilities Manager leads the operations team and, owns the day-to-day hands-on running of the Jerusalem office - a two-story site with roughly 200 employees, weekly events, and on-site facilities including a gym and music rooms. The role sets priorities and standards across the team, oversees execution, reviews work, and serves as the point of contact for any escalation from staff, vendors, or other departments. Reports to: Chief of Staff to the GM Direct reports: the operations team, plus outsourced staff and vendors (cleaning, catering, front desk, and others).
Who You Are:

* Business-minded operator who understands how workplace operations impact productivity, Employee Experience, cost control, and leadership priorities.
* Strong decision-maker with sound operational judgment - able to assess trade-offs, prioritize resources, and move issues to resolution quickly.
* Confident stakeholder manager who builds trust with employees, leaders, vendors, and cross-functional partners while maintaining clear service standards.
* Accountable and execution-focused - sets expectations, follows through, and ensures the team delivers consistent, measurable results.
* Continuous-improvement mindset, with the ability to identify inefficiencies, improve processes, and raise the overall standard of office operations.
What Youll Actually Be Doing:
The team
* Manage the operations team, including in-house staff and Office Maintenance Support and outsourced staff and vendors (such as cleaning, catering, front desk, and other service providers).
* Set priorities and standards, assign work, review execution, and all related to managing the team
* Act as the primary point of contact for escalations from the team, vendors, or other departments - unblock issues and decide when to bring them to the Chief of Staff. Office and building
* Proactively Keep the Jerusalem office clean, safe, functional, and presentable at all times, while being hands-on and able to repair things when needed.
* Oversee maintenance of office systems - electrical, HVAC, plumbing, life-safety - through the Facilities Manager.
* Main point of contact with GATI (building management); push open issues to resolution.
* Lead small office improvements and capital upgrades from planning to execution. Vendors and budget
* Oversee procurement of food, beverages, office supplies, and equipment, keeping spend aligned with the operations budget.
* Manage vendors and subcontractors - utilities, cleaning, catering, repairs, suppliers - including tender, negotiation, and ongoing performance.
* Work with Finance on contracts, invoices, and payments (LawVU, Divvy, SP).
* Own and manage the operations budget - plan annual spend, approve and track expenses, monitor against forecast, and report on variances. Events and guests
* Oversee logistics for in-office events, meetings, and external visits - set the standard and make sure the team delivers.
* Collaborate with Employee Experience on company-wide events, providing the on-site operational support they need. Safety and improvement
* Maintain office safety and security systems; meet required inspections and standards.
* Reduce failures, improve service, and bring down operational cost over time. Cross-functional
* Partner with departments across the company - HR, Finance, IT, Employee Experience, and others - so the operations team supports their initiatives and day-to-day needs.
Why Youll

We are looking for a high-energy, self-driven professional Office Admin to join us!
Responsibilities
Serve as the first point of contact for employees and visitors, welcoming and assisting guests, candidates, and vendors.
Oversee day-to-day office operations, including ticket support, mail handling, managing orders and supplies, and maintaining inventory.
Manage relationships with suppliers, including contracts, order processing, payments, and invoice tracking.
Assist in planning and executing internal and external events, such as team socials, holiday celebrations, and wellness activities, while supporting HR with onboarding, offboarding, and training.
Act as the point of contact with building management, coordinating parking, maintenance, and office logistics.
Provide administrative support and handle ad hoc tasks for other departments as needed.