לוח משרות דרושים מנהל אדמיניסטרטיבי

we are hiring an experienced Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner, to the company's CFO.

The successful candidate must be collaborative, detail-oriented, and able to manage a variety of tasks depending on current needs.

Temporary role (~6 months)



Essential Duties and Responsibilities include the following (Other duties may be assigned):

Handle requests and queries appropriately
Maintain calendar, arrange meetings and appointments and provide reminders
Oversee and coordinate the preparation, scheduling, and content alignment for Finance leadership town hall meetings, ensuring smooth execution and stakeholder readiness.
Manage and process PO/PR requests for the Finance Division
Make travel arrangements, and execute expense reports
Support internal BU events.

Were looking for an Office and Operations Manager to join our team and be the backbone of our daily operations. This person will create a smooth, efficient, and positive workplace experience, while also supporting cross-functional workflows across the whole organization and executive coordination. If you're proactive, highly organized, and thrive in a fast-paced environment, this role is definitely for you.

Your Arena:
Manage all aspects of our Israeli office: supplies, equipment, vendors, maintenance, and other related tasks.
Maintain a productive, welcoming, and fun work environment aligned with our team culture.
Support day-to-day company operations including onboarding/offboarding, travel coordination, expense tracking, Happy Hours, company events and internal documentation.
Work closely with HR, finance, and IT to support process execution and ensure nothing falls through the cracks.
Help enforce and improve internal workflows and operational systems as we scale.
Assist senior leadership with scheduling, meetings, and ad-hoc project coordination.
Assist with vendor and contractor management, including contracts and renewals.
Follow up on cross-functional action items and ensure project alignment across teams.

A leading omnichannel marketing platform that leverages advanced AI and machine learning to deliver intelligent solutions based on data with performance media, enabling smarter decision-making, increased efficiency, and maximized returns - Revenue enabler for businesses around the world. Its partners include Google, Meta, Amazon, and Microsoft and more. ~$7 billion in ad spending is managed on the platform every year.
Established in 2006, Were 700 employees strong. We work hybrid with a great home/ office work mix.

What will you do?
As a part of the Operations team, the Office Coordinator will work under the direct supervision of the Operations Manager.
This position requires a proactive and detail-oriented individual whos passionate about people, processes, and creating an engaging work environment. The ideal candidate will be a team player with excellent organizational, out of the box thinking, and excellent communication skills.
Full time position - Availability to work onsite between 09:00 17:00, Sunday to Thursday.

What will you be doing?
Staff the front desk, coordinate and oversee daily office operations, ensuring a well-organized and efficient workplace.
Responsible for managing all aspects of refreshments.
Support office and facilities maintenance (building maintenance, cleaning, parking).
Support ad hoc and ongoing projects on all relevant admin aspects.
Assist with executing activities, events, Happy hours, Meetups, and cultural initiatives.
Act as a point of contact for employees, addressing their needs and concerns in a timely and supportive manner.
Assist in managing the companys social media accounts (Facebook, Instagram, Glassdoor), including content creation, posting, and engagement.
Foster a positive and inclusive work environment by promoting company values and encouraging collaboration.

We are looking for a Community Lead - Operations.
In this role, your responsibilities will Include, but wont be limited to:
Building Operations and Management:
- Resolve issues that require on-site attention as they arise in the building.
- Manage inventory and monitor Opex budget
- Liaise with in-building, third party cleaning and maintenance companies to ensure space is kept up to standards, and validate supplier invoices.
- Know and explain policies and procedures and communicate, inform, and update members on building issues.
- Monitor Salesforce Service Cloud to be familiar with member and building issues.
- Project management for certain member requests and capital improvements
- Conduct morning walkthroughs to address any issues, Escalating any recurring issues to your manager and/or relevant cross-functional teams.