לוח משרות דרושים מנהל אדמיניסטרטיבי בתל אביב יפו, לחיפוש זה נמצאו 166 משרות

RADWIN is looking for a proactive and highly organized Administrative Manager (50% position) to ensure the smooth day-to-day operations of our office. If you’re someone who loves creating an efficient, welcoming, and engaging work environment, we’d love to meet you! What You'll Be Doing: Be the go-to person for administrative needs like ID cards, Cibus, parking, etc. Keep the office running smoothly – managing office equipment maintenance, cleanliness, and overall organization. Ensure a well-stocked and efficient workspace – handling office supplies, groceries, and other administrative needs. Boost employee engagement by executing company events, celebrations, and activities. Support employees throughout their journey – assisting with onboarding new hires and managing offboarding processes. Manage schedules and logistics – coordinating meetings, appointments, and travel arrangements.

We're hiring a hands-on VP of Operations to own daily operations, office management, business systems, and employee experience end to end. This is the person who makes sure every office runs well, every new hire has a great first day, every tool actually works, and every internal event comes off without a hitch - while building the playbooks that let all of that keep working as we double and triple in size.

What You'll Own
Office & workplace management: Run the day-to-day of our offices (Tel Aviv HQ, Boston, and any new locations) - facilities, space planning, supplies, health & safety, work policy, and the relationships with landlords, cleaners, caterers, and building management.
Business systems: Own the internal tools stack (Google Workspace, Slack, expense & procurement tools, equipment provisioning, workplace tech) - select, implement, and administer new systems as the company scales, and manage IT vendor and helpdesk relationships.
Process ownership & cross-functional initiatives: Spot operational inefficiencies that cut across teams, design and roll out standardized processes (new-hire ramp, procurement requests, cross-department handoffs), and lead the cross-functional initiatives that keep GTM, R&D, and G&A in sync as headcount scales - partnering directly with functional leaders rather than owning their teams.
Employee experience: Design and run onboarding and offboarding (equipment, desk setup, first-week experience), internal communications, and the full company events calendar - all-hands, offsites, team celebrations, and holiday events - for a multi-office workforce.
Process & playbooks: Build the operational playbooks - new-hire onboarding, equipment procurement, travel & expense policy, office-opening checklist - needed as headcount doubles and triples.
Cross-office consistency: Keep the employee experience and operational standards consistent across the US and Israel offices, navigating different local norms, holidays, and vendors.
Special projects: Lead office moves and new-office openings, company offsites, and other one-off logistics-heavy initiatives.

As Israel Administration Lead, you will help create a well-organized, welcoming, and positive workplace. You will manage the daily running of the Tel-Aviv office, support employees and guests, and help make sure office processes work smoothly.

This position is based in Israel and follows a hybrid model, requiring 3 days per week in the Tel-Aviv office.

What You'll Do:

Coordinate the daily operations of the office and make sure administrative processes run smoothly.
Manage office supplies, equipment, resources, and inventory, ensuring everything needed for daily work is available.
Coordinate with building management, vendors, and service providers on office maintenance, repairs, safety, and improvements
Partner with the PC team to support employee onboarding and help new joiners have a positive first experience.
Coordinate onboarding logistics, including workspace readiness, access, and first-day support.
Support budget preparation, track office expenses, and monitor office-related spending.
Help maintain a clean, safe, and comfortable office environment.
Plan and coordinate in-house and off-site activities, including office events, team gatherings, and employee experience initiatives.
Welcome guests and visitors, ensuring they have a professional and friendly experience.
Manage travel arrangements, including flights, hotels, and related logistics.
Suggest and implement simple improvements that support employee experience, engagement, and office culture.

As a Community Associate, youll be the primary point of contact for the Community and act as the face of us! You will report to your building each day to support the Community Management team to achieve the following:
Build a welcoming and collaborative community environment amongst our members through events and building relationships between members!
Ensure that your building is fully operational and processes are running efficiently.
Drive growth and promotion of our-provided service offerings.
Take direction from the Community Lead and the Community Manager to support the Community Team and members as necessary.
All of this while illustrating our core values and working towards achieving our mission.

In this role, your responsibilities will Include, but wont be limited to:
Front Desk Management:
- Cover the front desk during the buildings set business hours and be an on-site point of contact, easily located on the member floor or at Community Bar.
- Greet members and guests with a warm and welcoming demeanor.
- Ensure all visiting guests are in accordance with our guest policy by ensuring all guests properly sign-in via Welkio iPad.
- Learn the names of members and guests with the goal of building relationships in order to facilitate the sense of our Community is known for.
- Anticipate member and guest needs before they arise using relevant information collected about members to enhance and personalize their experience.
- Ensure building Specific forms are up to date including pet forms, filming requests, bike room requests, etc.
- Keep the front desk clean and organized.
- Notify members of any food deliveries and couriers.
- Answer any questions from members and guests related to the building including way-finding, policies and procedures, community etiquette, etc.

Events and Membership Engagement:
- Provide feedback on programming types (based on member makeup) and evaluate events based on attendance, satisfaction, and impact to the appropriate event team.
- Consistently celebrate members successes and milestones through gifts and notes.
- Distribute all necessary info to promote the event including posting of weekly events posters and individual event posters.
- Ensure building-specific operational requirements are met for each event (elevators, HVAC, etc).
- Input notes into Spacestation or equivalent system about Members.
- Identify and execute opportunities to connect members with each other.
- Know and recommend local restaurants, food delivery services, catering options, team outing venues, post office, shipping center, supply store, etc.
- Be active on the company member network to engage members.
- Know and explain our policies and procedures and communicate, inform, and update members on building issues.
- Write and send broadcasts relating to building updates.

Building Operations and Management:
- Conduct morning walkthroughs to address any issues, Escalating any recurring issues to your manager and/or relevant cross-functional teams.
- Receive, process, sort, and organize all mail.
- Locate and issue post via the regional system to members upon request.
- Keep the mailroom organized and clean.
- Return to Sender for unidentified mail and former member mail after 30 days of no-pick up.
- Ensure courier parcels have all the correct details for scheduled pick-ups.
- Investigate, escalate, and resolve lost packages.

As a Sales Lead you are integral to drive occupancy levels up and maximize financial occupancy, while elevating the member experience at your location. You will be in touch with your Portfolio Director on a daily basis to report on your deal pipeline and your progress toward your monthly and quarterly sales goals. You will report to your building (or multiple buildings) each day and will be responsible for ensuring we meet our occupancy and discount goals while maintaining our global standards, and make decisions accordingly as the on-site authority. You will work closely with your Community Manager and your Community Team to make sure we provide the best Member Experience while allowing our members to grow within our locations.
In addition, youll ensure we deliver on our targets for an uncompromised member experience by creating a welcoming environment for members and their guests.

In this role, your responsibilities will Include, but wont be limited to:
- Tour and sell space to new and existing members in one or more locations by articulating our value proposition.
- Identify the needs of prospective and existing members and recommend tailored solutions responsive to their needs.
- Research prospective members in your tour pipeline and develop tailored sales pitches to meet their needs, ensuring all follow-up and closing requirements are addressed.
- Refer prospective or existing members to other locations based on their specific needs in order to meet Territory sales targets.
- Develop and implement lead generation and sales conversion strategies to maintain 100% occupancy in collaboration with the Community Manager and Leasing Director..
- Train Community Associates and other Community Leads at your locations to give effective tours and sales pitches for those occasions when you are unavailable to tour.
- Prepare daily, weekly and monthly overviews of prospective members for rest of Community Team; share this information during Daily Stand Up and daily sales calls
- Assist with member engagement activities and operational projects as an integral part of the Community Team.

In this role, you'll be the face of our Tel Aviv office for employees, visitors, and candidates, and you'll have a real impact on shaping and maintaining Unity's culture. You would work closely with the global Workplace Experience team around the globe.


What youll be doing


Keep daily office operations running smoothly - ticket queue, proactive issue resolution, and existing workplace experience programs
Own local food and beverage programs, including vendor management, snack inventory, and event catering
Bring workplace culture to life by planning and running employee events, from small activations to seasonal celebrations
Partner with the Regional EHS manager on Health & Safety compliance, and with Unity's Security team on access management for employees, vendors, and visitors, including risk and incident reporting
Maintain and grow vendor relationships - reviewing SOWs, running QBRs, and supporting RFPs alongside your manager and Procurement
Handle local office administration: site budget tracking, purchase requests, invoice payments, Confluence page updates, and workplace communications to the local team
Partner with site leads on business needs and the Design & Construction team on capital projects, and serve as after-hours emergency contact
On call for after-hours emergency contact