לוח משרות דרושים מנהל אדמיניסטרטיבי בתל אביב יפו

We are an early stage and well funded startup (last rounds by Team8), and now looking for an Administrative Manager for a part time role, to join the team for the long run! This is a Sunday-Thursday, 9:00-15:00 role, 1 day work from home.



We are looking for a resourceful Administrative Manager to manage and streamline our office operations, ensuring a highly productive and well-organized environment. This role is key in maintaining vital administrative functions and offering exceptional support to our team.

The ideal candidate will be a multitasker and the go-to person for fostering a seamless office experience, helping everyone perform at their best.

Key Responsibilities:

Office Operations & Daily Support:
Manage daily office functions, providing proactive support to team members across departments.
Ensure the office is organized and presentable, oversee supplies and inventory, and coordinate with external vendors for optimal efficiency.
Manage and coordinate daily schedules for management members according to business needs (internal & external meetings)

Finance & Records Management:
Keep meticulous records of office expenses, budget allocations, and financial transactions.
Assist in preparing reports, processing invoices, and managing the office budget.
Act as the focal point for the travels on a business trip - book flights & hotels, register to conferences etc...
Cooperation with financial focal points in regards to payments and insurance.

HR Support:
Facilitate a smooth onboarding experience for new hires, including orientations and setup, and oversee employee offboarding.
Help plan and execute office events, and team gatherings, enhancing office culture and team morale.
Help w/ special projects as may come from time to time.

We are looking for a Community Manager.
Our Community team is an integral part of our business with the mission to enable our members to create their lifes work.
As a Community Manager, you will be required to report to the building you manage each day and will be the owner of the Member Experience, Operations, Sales and the Team.
You will also be responsible for ensuring we are meeting our members needs and our global and local standards and targets on member experience satisfaction.
In this role, your responsibilities will Include, but wont be limited to:
Membership Engagement & Retention:
- Assume ownership and manage the relationship with key accounts within the building(s) you oversee.
- Ensure all accounts within your building(s) have an assigned point of contact.
- Resolve issues of complexity as escalated to you.
- Monitor the Medallia (member feedback) escalation process to ensure alerts are being properly addressed and the right solutions are found.
- Be accountable for Net Promoter Scores, overall member satisfaction and member retention.
- Review Net Promoter Scores and member satisfaction results regularly to set KPIs and implement building-specific plans.
- Lead building site tours for VIPs as needed.
- Review invoices of flagged accounts and submit corrections to the Billing team.

We are looking for a Community Associate.
As a Community Associate, youll be the primary point of contact for the Community and act as the face of WeWork! You will report to your building each day to support the Community Management team to achieve the following:
Build a welcoming and collaborative community environment amongst our members through events and building relationships between members!
Ensure that your building is fully operational and processes are running efficiently.
Drive growth and promotion of WeWork-provided service offerings.
Take direction from the Community Lead and the Community Manager to support the Community Team and members as necessary.
All of this while illustrating WeWorks core values and working towards achieving our mission.

We are looking for a proactive and people-oriented Office & Employee Experience Manager to take full ownership of all office operations and Employee Experience activities. This is a fantastic opportunity to join a dynamic team and shape a unique workplace culture where organizational effectiveness and employee wellbeing go hand-in-hand. Our office is located in Ramat Hachayal, Tel Aviv, with work hours from 9:0018:00.
What Youll Do
* Oversee the day-to-day operations of the Tel Aviv office, ensuring smooth and efficient workflows.
* Take charge of Employee Experience and welfare activities across the globe: company events, happy hours, thoughtful gifts, and more.
* Add a personal touch to the employee journey, making sure small details, travel arrangements, and office needs are taken care of, while also surprising and delighting employees.
* Be the welcoming face of the office: greet visitors and ensure new employees have a warm and organized onboarding experience.
* Manage office logistics and supplies, including kitchen and office equipment.
* Build and maintain strong relationships with external vendors and service providers (e.g., building services, cleaning, food providers, etc.), including contract negotiations.
* Handle company travel planning: flights, accommodations, expenses, and itineraries.
* Support conferences, offsites, and internal meetings.
* Lead onboarding and offboarding processes for employees
* Oversee CEOs calendar as needed
* Track and manage the welfare budget
* Work closely with the VP of HR to align office operations with people-focused initiatives.

Fiverr is looking for an Operations &Travel Coordinator who will manage a range of services and provide the necessary support to ensure high quality and efficient running of the offices. This role oversees many different aspects of a company's operations from managing vendors and contractors to coordinating business travels. The successful candidate should be super organized, energetic and a multitasking kind of person, with attention to detail, performance-oriented, and able to take full responsibility in the day-to-day offices. This is a full-time position, reporting to the Global Group Facilities Manager.

What am I going to do?:

* Oversee daily office operations and manage all administrative tasks, serving as the primary point of contact for any office, facilities, or maintenance needs.
* Lead and coordinate end-to-end travel arrangements for employees and guests, including flights, accommodations, ground transportation, insurance, per diem, visas, and more.
* Manage communication, coordination, and supervision of global contractors and vendors, ensuring service quality and smooth operations.
* Support ad-hoc projects and operational initiatives, providing administrative assistance as needed.
* Manage the operations warehouse, including receiving supplies, tracking inventory, and maintaining accurate documentation.
* Plan and execute meetings and special events, locally and internationally, coordinating all travel logistics, venue arrangements, and onsite support.
* Implement the company’s policies and procedures and ensures they are met within the company's budget
* Reviews and configures travel-related data, analysis, and reporting of travel data
* Review and approve employee expense reports, ensuring accuracy and alignment with policy.
* Implement and enforce company policies and procedures, ensuring operational alignment with company standards and budget.

Equal opportunities:
At Fiverr, we prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. Fiverr is proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, Fiverr will provide accommodation to individuals with disabilities or a special need.

Responsibilities:
Work closely with the VP R&D on daily priorities.
Manage an extremely active calendar of appointments and commitments.
Research, prioritize, and follow-up on incoming issues and concerns addressed to the VP R&D, including those of a sensitive or confidential nature.
Plan, coordinate, and ensure the schedule is followed and respected.
Build, manage, and track the R&D department budget.
Arrange complex and detailed business travel plans, itineraries, and agendas Lead projects inside the R&D department and support projects across the company.
Prepare executive materia- e.g presentations and spreadsheets.
Lead and organize internal R&D events.
Create a positive and creative work environment.