דרושים » אדמיניסטרציה » Executive Assistant to the CEO

Required Personal Assistant to CEO
About your day-to-day:
As the Executive Assistant to our CEO, you will play a central role in enabling focus, clarity, and execution at the highest level of the company.
This role sits at the intersection of leadership, operations, and strategy and is ideal for someone who thrives in fast-moving, high-growth environments.
You will work closely with the CEO and leadership team, supporting day-to-day priorities while helping ensure the company operates efficiently as it scales globally.
Responsibilities include:
Managing complex calendars, priorities, and communications across multiple time zones
Owning logistics and preparation for meetings, preparing agendas, materials, and follow-ups to ensure meetings are effective and actionable
Tracking decisions, action items, and deadlines to support execution
Acting as a key point of contact between the CEO and internal and external stakeholders
Supporting global travel planning when required for CEO and all executives.
Continuously improving executive workflows and processes to support scale
What success will look like:
The CEO can focus on the most important strategic priorities with minimal distractions
Leadership meetings are well-structured, prepared, and outcome-driven
Decisions move quickly from discussion to execution
Communication flows smoothly across teams and regions
You are viewed as a trusted partner who anticipates needs and brings order to complexity.

We are seeking a highly organized, proactive, and professional Office Manager and Executive Assistant to be the operational backbone of our Tel Aviv office and provide comprehensive administrative support to the Executive Leadership. This dual role requires exceptional multitasking skills, strong problem-solving abilities, and a commitment to maintaining a professional, efficient, and welcoming office environment.
Key Responsibilities
Executive Assistant Responsibilities:
Executive Support: Provide high-level, confidential administrative support to the CEO, CFO, and other Executive Leaders
Calendar Management: Expertly manage complex calendars, prioritize conflicting demands, and schedule meetings (internal and external) with meticulous attention to detail.
Expense Management: Prepare and process expense reports and invoices, ensuring compliance with company policies.
Project Coordination: Assist with special projects and initiatives on behalf of the Executive Team.
Travel Coordination: Arrange and manage all aspects of executive travel - accommodation, visas, and detailed itineraries (excluding flights) in alignment with the global travel manager.
Administrative support in the finance unit- Lead the coordination and preparation of leadership meetings, including developing agendas, collecting materials, and verifying attendance. Track and follow up on action items and deliverables from management and cross-functional meetings, ensuring timely progress and accountability. support in the planning and execution of unit events.
Office Management Responsibilities:
Office Operations: Oversee all daily office operations in the Tel Aviv branch, ensuring a smooth, efficient, and professional work environment.
Reception oversees & Hospitality: Ensure a welcoming environment, sit at the reception, welcome and guide guests, help employees, and the site activities.
Event Planning: Coordinate and organize internal company events in the office in alignment with the site's administrators' team.
Facilities & Vendors: Manage vendor relationships (e.g., cleaning, catering, maintenance), oversee office maintenance and repairs, and serve as the main liaison with the building management.
Inventory & Supplies: Manage and maintain inventory of all office and kitchen supplies, ensuring proper stock levels and efficient purchasing within budget.
Budget Management: Monitor and track the office operations budget and expenses.
Onboarding & HR Support: Assist with the administrative aspects of new employee onboarding (e.g., preparing workstations, access cards, systems setup coordination).

We are actively seeking a seasoned senior Chief of Staff to work closely with the CEO and the executive leadership team.
This is a trusted leadership role at the center of the organization. The Chief of Staff serves as a senior,high-impact trusted partner to the CEO, operating within the executive leadership layer and supporting focus, execution, and alignment across the company.
This role is designed for an experienced operator who is comfortable moving between strategic context and hands-on execution, and who has previously led complex, cross-functional initiatives in a growing organization.
Key Responsibilities
Partner closely with the CEO on the execution of key company priorities
Own and lead cross-functional, company-level initiatives from problem definition through execution, working closely with senior leaders across functions
Drive progress on initiatives that span multiple teams, ensuring clarity, momentum, and delivery
Support and structure the executive operating rhythm, including leadership cadence and planning cycles
Support annual and quarterly planning processes to drive focus and alignment
Act as a connective layer across the organization to improve coordination and execution on strategic priorities.

we are seeking an experienced and highly organized Executive Assistant to provide direct support to our CTO. This is a key position that requires discretion and the ability to manage the CTOs priorities efficiently. The ideal candidate is detail-oriented, proactive, an independent problem-solver, and comfortable working across time zones in a startup environment.
Responsibilities:
Manage the CTOs calendar, meetings, and travel arrangements
Handle professional communication and coordination between the CTO and internal/external stakeholders
Prioritize and coordinate tasks according to the CTO's priorities
Handle sensitive and confidential information with professionalism and discretion
Coordinate participation in local and international conferences and media engagements
Support the CTO across personal-logistical matters to ensure smooth daily operations.

We are looking for a driven and passionate Personal Assistant to manage the schedules of key executives, including organizing personal events, meetings, overseeing household operations, and planning comprehensive international travel itineraries.
Key Responsibilities
Comprehensive Personal and Professional Calendar Management: Manage and coordinate the founder's personal calendar, ensuring all appointments and meetings are scheduled appropriately.
Direct Executive Personal Support: Provide direct, hands-on support for personal matters and errands, which explicitly includes, but is not limited to: Personal appointments and meetings, transportation logistics and other personal activities.
Collaboration with External Service Providers: Manage external service providers to maintain smooth personal and professional operations.
Detailed Travel Planning: Organize and execute detailed domestic and international travel plans, including flights, accommodations, and comprehensive itineraries.
Confidentiality: Handle sensitive and personal information with the highest level of discretion and integrity.

Were looking for a highly organized and people-oriented Personal Assistant to provide personalized support to our Executive team.

This role focuses on task tracking, coordination, and personal assistance.

Please note this in an On-site role from our TLV office

What you will do
Assist our CEO with personal and day-to-day support needs
Track tasks and follow up on action items to ensure execution
Support executive team members with administrative and logistical tasks
Help coordinate personal errands and scheduling as needed
Maintain ongoing communication while ensuring discretion and confidentiality
Manage executive offsites in Israel and abroad

This is a temporary position, maternity leave cover for 1 year.
AWS Global Sales drives adoption of the AWS cloud worldwide, enabling customers of all sizes to innovate and expand in the cloud. Our team empowers every customer to grow by providing tailored service, unmatched technology, and unwavering support. We dive deep to understand each customer's unique challenges, then craft innovative solutions that accelerate their success. This customer-first approach is how we built the world's most adopted cloud. Join us and help us grow.
AWS is looking for an Executive Assistant for our Senior Management in daily business.
The ideal candidate is a multi-tasker, manages proactive large volumes of different tasks, works very detail-oriented and has the desire and aptitude to grow with AWS and the job.
Key job responsibilities
Smooth administrative support and assistance to our Senior Management in daily business i.e. maintain calendar, handle post and calls, set-up conference calls, support in routine reporting and analysis preparation, handle internal & external meeting requests and prepare Agenda for meetings
Offer pro-active planning support, anticipating needs for meetings, seeking and coordinating information where appropriate, alerting to forthcoming deadlines
Compile executive summaries
Act as administrator for department cost center including checking and keeping track of expenses and follow up with accounting, as well as handling invoices
Co-ordinate regular circulation of information and reports internally to management team, peers and direct reports
Handle small projects i.e. maintain and create org-charts, run and maintain team intranet-website, research
Prepare and cross-read presentations, excel-sheets and diagrams
Handle correspondence and e-mails independently fluently in Hebrew and English
Handle travel bookings from A-Z including organization of trade fair visits
Coordination of team events and social activities
Team work with Executive Assistants to Managing Directors.

Our Administrative & HR department is looking for a talented, proactive, service-oriented Administrative Assistant to join our growing team.



Responsibilities & Scope of Role



Front Desk & Guest Experience



Managing reception, welcoming guests, coordinating visitor check-in, and providing VIP hospitality.
Preparing meeting rooms (setup, refreshments, cleanliness, equipment readiness).
Supporting employee-facing needs with exceptional service and professionalism.

Office Operations & Welfare



Managing food services: kitchens, refreshments, lunch coordination, and Happy Hour.
Overseeing office cleanliness, maintenance requests, and vendor coordination.
Handling employee-related orders (parking, access cards, equipment, swag).
Managing welfare activities: birthdays, anniversaries, holiday gifts, and team events.
Documenting administrative and welfare expenses and maintaining budget awareness.
Setting up workstations for new hires: equipment, seating, welcome packages.

Meetings, Travel & Logistics



Managing meeting room calendars and ensuring room readiness.
Coordinating domestic and international travel arrangements as needed.
Supporting logistics for internal and external visitors.

Employee Support & HR Coordination



Assisting with onboarding processes and first-day orientation.
Assisting the Payroll Controller with attendance system updates.
Collaborating with HR and Finance on invoices, documentation, and reimbursements.

Office Manager This is a significant role that serves as the face of the company and includes all aspects of office management, CEO calendar management, company appearance, and support for administrative activities, including employee welfare, finance, and more.

Office Management and Administration Coordinating meetings, conference rooms, and tracking availability.
Hosting meetings: refreshments, beverages, and overall appearance.
Onboarding new employees - issuing Cibus cards, time-tracking system access, employee ID cards, business cards.
Coordinating international travel (flights, hotels, insurance, etc.).
Responsibility for the cleaning company and overall office appearance.
Responsibility for office food procurement, office supplies, and inventory management.
Personal Assistant to the CEO and Management Managing the CEOs calendar.
Coordinating meetings and schedules.
Preparing materials and following up on execution.
Responsibility for preserving and commemorating the legacy of 7.10.
Responsibility for Employee Welfare Activities (In collaboration and coordination with the VP of HR).
Initiating and producing company events, organizing Happy Hour,
Holiday gifts and ongoing employee gifts (holidays, births, birthdays, etc.).
Support for the Finance Department Assisting with various payments (municipal taxes, electricity, etc.).
Working with various suppliers.
Bank transfers and more.
Liaison with the Ministry of Defense (MOD) Administrative handling of various matters (with an emphasis on security clearances) מול the different MOD bodies, in cooperation with the companys Security Officer
Entry permits to institutions in Israel and abroad.
Coordination of security background checks.

This is your opportunity to get on the rocket ship and join a company that is building a cutting-edge enterprise network and secure cloud platform, and is on a fast track to becoming the worldwide market leader - dont miss it!
Order Management Team Lead - JD
The Order Management team handles the Order-to-Invoice processes, including reviewing submitted orders, processing them in ERP and CRM systems, activating licenses and invoicing.
As the Order Management Team Lead, you will be responsible for leading the team while remaining hands-on in providing high-quality support to both internal and external customers. You will own the end-to-end Order-to-Invoice flow, ensure operational excellence, and act as a key cross-functional partner across the organization.
Responsibilities:
Lead, manage, and develop the Order Management team, including onboarding, mentoring, and performance management
Own and oversee the full Order cycle, ensuring accuracy, efficiency, and compliance
Support the sales and customer success teams in all aspects of deal flow, from deal submission through finance approval, invoicing, and licensing
Serve as the escalation point for complex or high-impact customer and sales issues
Prioritize team workload and ensure smooth execution, especially during high-pressure end-of-quarter periods
Act as the main interface between Order Management and supporting functions: Finance, Sales & SalesOps, Legal, Customer Success and Operations
Ensure adherence to company policies, SOX compliance, and Revenue Recognition regulations
Drive process improvements, documentation, and best practices to increase scalability and efficiency
Maintain strong relationships with customers, partners, and internal stakeholders.