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HR Operations & Office Administrator We are looking for a proactive and highly organized HR Operations & Office Administrator to join our team. This role combines HR operational responsibilities with office management and front-desk duties, serving as a key point of contact for employees, visitors, and vendors. Key Responsibilities Front Desk & Office Management
* Staff the reception desk and warmly welcome all employees and visitors.
* Manage the day-to-day administrative operations of the office.
* Take full responsibility for the office’s maintenance and functionality, ensuring a safe, clean, and well-organized work environment.
* Coordinate and manage external vendors and service providers, including sourcing and scheduling technicians and repair services as needed.
* Oversee and manage the cleaning staff, ensuring high standards of cleanliness and ongoing upkeep of the office.
* Work closely with suppliers and service providers, including ordering office equipment and food supplies.
* Handle purchase requests from various departments and follow up on orders.
* Support operational and logistical needs such as company assets, parking, shipments, deliveries, and all administrative arrangements.
* Coordinate travel logistics for employees and visitors, including accommodations and pickups. HR Operations
* Act as an integral part of the HR team, supporting day-to-day HR activities.
* Take initiative in planning and executing employee welfare activities, including gifts, happy hours, company events, and engagement initiatives.
* Proactively identify opportunities to improve employee experience and workplace satisfaction.
* Support internal communications and employee engagement activities.
* Manage HR processes such as onboarding, offboarding, and ongoing HR procedures and projects.
* Maintain and update HR systems (e.g., HiBob) to ensure accurate and up-to-date employee data.

Medison offers hope to patients suffering from rare and severe diseases by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets. As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead and work relentlessly to bring therapy to patients in need, no matter where they live. Our values are at the core of every action we take, and we are committed to going above and beyond for the benefit of the patients we serve. We are a dynamic, fast-paced company operating in over 30 countries on 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile, and adaptive, to join us on our mission. If you want to make a difference in people's lives, we invite you to join us! The Business Assistant will manage all administrative work in the unit, including taking care of logistics of conferences held in Israel and abroad, promotion materials, procurement & budgeting, and more. **This is a temporary position to cover a maternity leave for a period of 9 months.

Responsibilities:
The Business Assistant is in charge of overseeing all unit activities, monitoring activities from A to Z, including keeping files of all activities in accordance with the company’s compliance guidelines, handling payments to suppliers, and more. Works closely with multiple departments in Medison.
* Integrate and oversee all unit's marketing and medical activities and monitor it with alignment to company's compliance guidelines.
* Responsible for all administration regarding scientific and marketing events - including lecture and consultancy agreements, venue catering, ordering professional articles etc.
* Monitoring- Responsible for producing reports and follow up activities from early initiation phase until closing it, payment etc. Make sure all is done according to unit's defined timelines.
* Raising Flags- constant feedbacks to PM and BUM and raising flags on time.
* Digital workspace- work with several management software such as Priority, Veeva etc.
* Provide administrative support to unit employees and back-office service to field employees.
* Handle administrative & logistic details of conferences in Israel and abroad.
* Give support with promotional materials and graphics including both designs for conferences.
* Digital workspace- work with several management software such as Priority, Veeva etc.
* Handle travel logistics, for both team and HCPs according to compliance guidelines
* Responsible for all logistics concerning overseas guests (refreshments, meeting room arrangements etc.)
* Keep contact with suppliers in Israel and abroad
* Work according to the Medison code of ethics and compliance guidelines
* Handle and follow-up on the unit’s expenses - invoice budgets, payment transfer and liaison with economists regarding budget transfers.
* Take part in the coordinators’ working groups and forum

City:
Petah Tikva