דרושים » אדמיניסטרציה » Executive Assistant

our company delivers a cloud-based, AI-powered behavioral intelligence platform for physical AI and smart mobility. our company empowers customers with advanced AI-driven cybersecurity solutions, including detection and response (XDR), AI Security, quality and operational intelligence, cyber threat intel, SOC services, and more.
Were looking for a highly organized, proactive, and service-oriented Office Manager & PA to own the day-to-day workplace and operational experience at our companys Israel office.
The ideal candidate is an experienced office manager who takes full ownership, manages multiple priorities with confidence, and enjoys being the person who makes things happen behind the scenes.
This role is responsible for creating a smooth, professional, and welcoming workplace experience while driving office operations, facilities, vendor relationships, executive support, and travel coordination from start to finish.
The Office Manager & PA will report directly to our companys VP HR. This is a full-time, on-site position, 5 days a week, based at our Herzliya office.
Responsibilities
Office & Workplace Operations
Own the day-to-day operations of our companys Israel office, ensuring a smooth, professional, and welcoming workplace experience for employees and guests.
Manage office maintenance and workplace services, including vendors, facilities, cleaning, deliveries, supplies, kitchen operations, parking, and other day-to-day office needs.
Serve as the main point of contact with building management and coordinate all building-related services, maintenance, access, and operational matters.
Oversee facilities inspections, preventive maintenance, and required compliance checks, including fire safety systems, sprinklers, air-conditioning systems, and other office infrastructure.
Manage operational and office-related budgets, purchasing, and ongoing expenses.
Identify operational needs proactively and drive practical solutions from start to finish.
Build and maintain strong relationships with office vendors and service providers, ensuring reliable, high-quality service.
Executive & Travel Support
Provide high-level support to the CEO, including calendar coordination, meetings, and day-to-day administrative support.
Own end-to-end travel coordination for employees and executives, including flights, hotels, ground transportation, visas, and travel logistics.
Handle last-minute changes and unexpected travel challenges with speed, discretion, and a solution-oriented approach.
Ensure travel arrangements are aligned with company policies and budgets.
People & Employee Experience
Support HR with employee onboarding, welfare initiatives, company events, and other employee experience activities.
Ensure a professional and welcoming experience for visitors, guests, and employees.

As a Finance Operations Coordinator , you will play a key role in ensuring the accurate and timely execution of supplier payments and supporting critical financial processes. This entry-level position sits within our Finance Operations team and is central to maintaining smooth and efficient payment operations.



You will work closely with external partners, managing payments across a broad network of suppliers. To succeed in this role, you will need a sharp eye for detail, a proactive approach, and a strong sense of ownership and accountability for your work.



Responsibilities:



Process and execute timely payments to suppliers, ensuring all transactions are accurately recorded in internal systems.
Review and verify supplier invoices, confirming amounts, terms, and details before processing.
Perform basic account reconciliations to ensure payments align with invoices and supplier statements.
Identify and resolve invoice or payment discrepancies in collaboration with suppliers.
Maintain accurate and organized records of all transactions and supporting documents.
Conduct invoice checks to detect potential errors, including incorrect amounts or supplier information mismatches