לוח משרות דרושים מזכירות / פקידות בהרצליה

we are looking for an ambitious, passionate, proactive and organized Office Manager to join our team. As the first face people see when they walk in, youll play a key role in creating a warm, welcoming, and efficient office environment. You'll be responsible for managing day-to-day office operations and supporting HR with key employee lifecycle activities like onboarding, offboarding, and company events.
Responsibilities:
Manage daily office operations, including supplies, facilities, and vendor management
Greet guests, handle incoming calls and deliveries, and support general front desk activities
Own onboarding and offboarding logistics in coordination with HR (equipment, welcome kits, documentation, etc.)
Support employee experience initiatives and contribute to a positive workplace culture
Liaise with building management and service providers to ensure smooth office functioning
Assist with administrative tasks including scheduling as needed

About us -Founded in 2014, we are a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to todays fast-evolving hybrid work environment. we are considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, we have over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. Why youll love working ? we are a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. Youll work with some of the best people in the industry, who love what they do. Youll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a employee, youll be presented with long term career opportunities, globally.
Who is the ideal?
Youre a team player. You take pride in what you do and have a mindset of Im all in when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to read the room and understand the professional environment youre in. About the position This full-time position is based in Ra'anana and will report directly to the Site Manager. The Front Desk Associate is an integral part of our family and is the heart and soul of each location. As a successful Front Desk Associate, you will support the companys growth and the community and operations team, and help it thrive. Your day at Mindspace As the Front Desk Associate, you will take care of all front desk logistics and assist with all office and community management tasks. What will you be responsible for:
* Serve as a point of contact (POC) for all members and guests within the Community
* Monitoring the front desk during operation hours
* Point person for maintenance, mailing, shipping, supplies, and equipment.
* Organize office operations and procedures
* Work on community tasks together with the Community Managers and take an active role in it
* Solve member-related issues to ensure a smooth operation
* Assist with building operations, maintenance, and upkeep of facilities

We are looking for a service-oriented and super positive individual to be an Office Admin & PA to our CEO and focus on supporting the local operations.

As an Office Admin you will be responsible for assisting and overseeing the administrative operations of the company.

This role is part time and is Herzliya based.

Responsibilities:
Overlooks office reception, welcomes visitors to the office.
Act as the first point of contact for our CEO.
Scheduling meetings and calendar appointments as needed.
Miscellaneous tasks to support our employees and managers at all levels.
Purchase office supplies and equipment.
Perform other relevant duties when needed.
Support ad hoc and ongoing projects on all relevant admin aspects.