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our company Software Technologies is looking for an Administrative Assistant to join us!
The Administrative Assistants team is responsible for managing the schedules and communications of key executives at our company. This includes prioritizing emails and phone calls, and coordinating meetings, business events, and travel arrangements.
Key Responsibilities
Providing administrative assistance to the executive level management
Meeting coordination and scheduling
Coordination of business trips, including agendas and visits abroad
Monitoring and filtering phone calls
Mail and e-mail monitoring and filtering
Support management and company events i.e. external visits, management and board meetings
Follow up on action items.

Role Overview We are seeking a proactive, high-energy Executive Assistant to support our CEO. This role is designed for a "force multiplier", someone who can anticipate needs before they arise and seamlessly navigate the fast-paced environment of a growing startup. The PA is expected to present a "find a way" attitude; you will be expected not only to present the problem but also bring potential solutions. We value work-life harmony and respect your time, but we move fast and we need a partner who can keep pace, while this is not a shift-based 24/7 role, it requires a high degree of responsiveness and the willingness to be available for urgent, time-sensitive matters outside of standard business hours. Core Responsibilities: Proactive Scheduling: Manage a complex, high-volume intense calendar. Youll be responsible for "auditing" the CEOs time to ensure it is utilized for top-tier priorities. Travel & Logistics: End-to-end management of domestic and international travel (Flights, hotels & car rental), including detailed itineraries, "Plan B" travel contingencies, and local transit. High Responsiveness: Act as the primary point of contact during "crunch times." You are comfortable being the first call for the CEO when a flight is canceled at midnight or a meeting is moved. Communication Flow: Draft correspondence, manage high-volume email inboxes, and ensure the CEO is briefed on all internal and external communications. Prioritization: Plan and allocate CEOs time based on priorities between customers, investors, employees, partners, suppliers, media and others.

We are looking for a highly resourceful, service‑oriented and detail‑driven Personal Assistant & Office Coordinator to support our leadership team and ensure seamless operations. This role primarily supports the executive leadership and secondarily manages company‑wide travel logistics and office coordination.
Responsibilities:
Manage complex calendars for the CEO and COO, coordinating meetings, travel, and priorities across time zones.
Organize and execute full travel logistics for the executives: flights, hotels, itineraries, transportation.
Handle executive communications: manage emails, calls, and written correspondence in both Hebrew and English, maintaining a high level of professionalism.
Handle last-minute changes and urgent tasks with calm, solution-oriented focus.
Act as a point of contact between the executives and internal teams, candidates, investors, and external partners.
Handle personal tasks and recurring appointments for the executives, with full discretion and proactive follow-through.
Track and submit executive expense reports, ensuring accuracy and budget compliance.
Support company-wide travel arrangements in accordance with policy, providing assistance as needed.
Provide general administrative support, including visitor reception, hospitality coordination, and meeting room setup and maintenance.
Solve problems independently and efficiently, ensuring operations run smoothly at all times.
Conduct strategic research using tools such as ChatGPT, Google, and other platforms to support executive tasks and strategic priorities.
Maintain and update databases of investor, sales, and partner contacts.
Research relevant industry and investor conferences, networking events, and business opportunities.

We act as the central nervous system for engineering, enabling platform teams to unify their stack and expose it as a governed layer through golden paths for developers and AI agents. By combining rich engineering context, workflows, and actions, we help organizations transition from manual processes to autonomous, AI-assisted engineering workflows while maintaining control and accountability.
As a product-led company, we believe in building world-class platforms that fundamentally shape how modern engineering organizations operate.
About Your Day-to-day
As the Executive Assistant to our CEO, you will play a central role in enabling focus, clarity, and execution at the highest level of the company.
This role sits at the intersection of leadership, operations, and strategy and is ideal for someone who thrives in fast-moving, high-growth environments.
You will work closely with the CEO and leadership team, supporting day-to-day priorities while helping ensure the company operates efficiently as it scales globally.
Responsibilities include:
Managing complex calendars, priorities, and communications across multiple time zones
Owning logistics and preparation for meetings, preparing agendas, materials, and follow-ups to ensure meetings are effective and actionable
Tracking decisions, action items, and deadlines to support execution
Acting as a key point of contact between the CEO and internal and external stakeholders
Supporting global travel planning when required for CEO and all executives.
Continuously improving executive workflows and processes to support scale
What Success Will Look Like
The CEO can focus on the most important strategic priorities with minimal distractions
Leadership meetings are well-structured, prepared, and outcome-driven
Decisions move quickly from discussion to execution
Communication flows smoothly across teams and regions
You are viewed as a trusted partner who anticipates needs and brings order to complexity.