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We are looking for an Executive Assistant to cover maternity leave. If you've admired Donna from Suits, her efficiency, dedication, and sharpness, you might be the person we're looking for! This role demands a high level of organization, proactive engagement, and the agility to manage various tasks and projects with finesse. Your mission will be to ensure seamless operational flow by providing top-notch administrative support to our CEO
Key Responsibilities:
Deliver comprehensive administrative assistance to our executives, guaranteeing seamless management of schedules, emails, and critical documents.
Coordinate and streamline executive communications, acting as the first point of contact for internal and external stakeholders.
Manage and organize various projects and tasks, prioritizing effectively to meet deadlines and objectives.
Facilitate smooth operation within the organization through diligent planning and coordination.

We are a high-growth SaaS company selling IT Service Management, a space that is being propelled into high-growth as businesses worldwide accelerate their digital transformation and start to adopt new workstyles for their employees.
Our company is recognized in the Gartner Magic Quadrant for ITSM and is the mid-tier industry leader in Gartner Peer Insights.
AWS awarded us their Rising ISV Star Award for 2022.
Our company has over 4,000 customers in 140 countries.
We are deployed in 42 different languages and used daily by over 100,000 system administrators.
Our software impacts the daily working lives of over 9 million end users. Our company's mission is to liberate employees by unlocking the full potential of AI.
Our vision is a workplace where users can get the best possible experience when they need assistance, information, or services.
We are seeking a reliable and organized individual to join our team as a Part-Time Personal Assistant reporting to the CEO.
Responsibilities:
* CEO calendar management.
* Schedule meetings, and reserve and prepare meeting rooms as necessary.
* Booking and arranging the CEO's travel and transportation.
* Other duties as assigned.

Artlist is where the creative arts meet technology. If there’s one thing we all have in common, it’s a love of music and film, which is why we build innovative products to help global brands and individual creators make amazing videos. We do this by giving them the best music, footage, sound effects, and templates around. We also revolutionized the industry with a radical new music licensing model that has since become the global standard. Artlist is now the go-to platform for over 26M users worldwide. They range from top-tier global brands like Google, Apple, Amazon, Microsoft, and Calvin Klein to social creators, video editors, and more. Our products:
* Artlist: an all-in-one platform for video creation, including high-quality and curated royalty-free music, SFX, footage, templates, plugins, and more.
* Motion Array: the ultimate destination for creators, including high-quality video templates by the world’s top motion designers, presets, plugins, music, SFX, stock footage, graphics for design, motion graphics, and stock photos.
Wake up for this:
* Manage all administrative aspects and needs of the CEOs’ in an efficient, effective, and professional manner
* Managing and coordinating executive schedules, travel, arranging meetings based on business and personal priorities
* Be the point of contact for internal and external interfaces to executives needs
* Play a role in ensuring a smooth day-to-day flow of communications with relevant stakeholders, and with our global sites
* Assist with the preparation of presentations & reports
* Coordinate and plan material for meetings
* Anticipate and address potential issues and challenges, and proactively seek solutions to address them
* Arrange offsite meetings, conventions, conferences and seminars

Were looking for a highly motivated, detail-oriented Executive Assistant to work closely with our TLV site leadership team.
Youll organize and manage a complex calendar, across multiple time zones, corresponding with various internal and external stakeholders to support anticipated needs.
The ideal candidate is very self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced and dynamic environment.
This is a full-time position in our Tel Aviv office, which requires some flexibility according to company needs.
Responsibilities:
In charge of calendars, on-going tasks, and follow-up on action items
Giving ongoing administrative support to all the management layers in the organization
Managing communications related to meetings, conference calls, invitations, event planning, visits, etc.
Coordination and execution of errands as required
Confidentiality handle sensitive information

As our Executive Assistant you will support the CEO and the Vice President of the company. This role will coordinate and manage their scheduling, prepare and organize important and strategic meetings, and support their work design in balance with their life design. This role serves as the eyes and ears for the CEO and the Vice President, connecting organizations, projects, and critical business information to them, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the legal priorities of the business.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO and the Vice President needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and leaders that report to the CEO and the Vice President. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

We are looking for a driven and passionate executive assistant to be responsible for managing the schedules and communications of key executives.
Key Responsibilities:
Partner closely with the executives to ensure the schedule is reflecting the department priorities.
Follow up and orchestrate multiple department and company-wide projects.
Ensure teams and stakeholders have an adequate understanding of ownership, timelines, resource needs, risks, contentions, and dependencies
Identify and recommend processes for revision and drive continuous improvement.
Run day-to-day operations within the office to create new processes and improve old ones.
Preparation of precise documents for meetings with our stakeholders.
Creating meeting minutes and sharing them, following up on action items .
Ensure success metrics are identified and agreed upon for the project; establish quantitative KPIs with baseline and measure target.