דרושים » אדמיניסטרציה » Executive Assistant - (Temp position - maternity cover)

As our Executive Assistant you will support the CEO and the Vice President of the company. This role will coordinate and manage their scheduling, prepare and organize important and strategic meetings, and support their work design in balance with their life design. This role serves as the eyes and ears for the CEO and the Vice President, connecting organizations, projects, and critical business information to them, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the legal priorities of the business.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO and the Vice President needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and leaders that report to the CEO and the Vice President. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

Roles & Responsibilities:
Perform a wide variety of difficult, time sensitive and confidential work requiring a high degree of initiative, responsibility, accuracy, diplomacy, and tact.
Manage and maintain executives schedules, appointments and travel arrangements. Organize complex calendars and schedules; resolving any scheduling issues.
Complete expenses for executives in timely manner.
Coordinate team off sites and see them through completion.
Arrange and organize weekly meetings. Document and follow up on action items.
Liaise with Zynga employees at all levels be a gatekeeper of information for your team.
Discreetly and professionally manage business partner schedules.
Work effectively on a team, maintain composure and resiliency in stressful situations, and work under deadline pressures.
Handle details of a highly confidential and critical nature, and function efficiently and effectively in a fast-paced environment.
Be responsive to emails/texts/phone calls, sometimes outside normal business hours.
Represent the company and the Executives in a positive light through great follow-through skills and sound judgment.

Required Executive Assistant Office Manager
We build peer groups, organizations, families, and teams that PERFORM. We enhance team performance and agility by creating cultures of open communication, collaboration, harmony, human connection, and authenticity. Our facilitators operate both locally and internationally, utilizing various tools for group facilitation, management, conflict resolution, emotional intelligence development, and more.
We are looking for our new Executive Assistant & Office Manager who will take full ownership of all administrative aspects of the organization, ensure smooth and optimal client pipeline management, and join our mission to bring individuals and groups into inner alignment and interpersonal harmony.
Responsibilities-
Client Management- Supporting clients directly as the go-to person for all needs, including daily administration, calendar management, project coordination, and preparing presentations and documents.
Accounting Management- Client billing, feedback collection, travel reports, and expense management.
Supports organizational projects, including writing proposals, diagnostic interviews, organizational reports, and developing material for clients.
Personal Management- Supporting the executive team's ongoing needs.
Final Words- This is not a usual workplace. We are a family-owned boutique firm, and our business is to take family communication and dynamics to the next level of openness and authenticity, so get ready to GROW with us and with our clients.
Its a unique opportunity to work closely with world-renowned business leaders and companies and gain experience and knowledge from one of the leading firms in Israel in the field of change management.

Were looking for a highly motivated, detail-oriented Executive Assistant to work closely with our TLV site leadership team.
Youll organize and manage a complex calendar, across multiple time zones, corresponding with various internal and external stakeholders to support anticipated needs.
The ideal candidate is very self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced and dynamic environment.
This is a full-time position in our Tel Aviv office, which requires some flexibility according to company needs.
Responsibilities:
In charge of calendars, on-going tasks, and follow-up on action items
Giving ongoing administrative support to all the management layers in the organization
Managing communications related to meetings, conference calls, invitations, event planning, visits, etc.
Coordination and execution of errands as required
Confidentiality handle sensitive information.