דרושים » אדמיניסטרציה » maternity leave replacement* Personal Executive Assistance to founding partner in -growing VC*

we are looking for a Personal Assistant
Responsibilities:

Managing the calendars of the management, including scheduling appointments, meetings, engagements, and daily activities
Coordinate and prepare meetings with different levels, and follow up post meetings
Work closely with executives on daily priorities
Manage and coordinate business travel arrangements
Handle highly sensitive and confidential material

We are looking for a driven and passionate Personal assistant to manage the personal schedules of key executives, including organizing personal events, meetings, overseeing household operations, and planning comprehensive international travel itineraries.
Key Responsibilities:
Manage and coordinate the founder's personal calendar, ensuring all appointments and meetings are scheduled appropriately.
Collaboration with external service providers to maintain smooth personal operations.
Organize and execute detailed travel plans, including flights, accommodations, and comprehensive itineraries.
Handle sensitive and personal information with the highest level of discretion and integrity.

Were looking for a highly motivated, detail-oriented Executive Assistant to work closely with our TLV site leadership team.
Youll organize and manage a complex calendar, across multiple time zones, corresponding with various internal and external stakeholders to support anticipated needs.
The ideal candidate is very self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced and dynamic environment.
This is a full-time position in our Tel Aviv office, which requires some flexibility according to company needs.
Responsibilities:
In charge of calendars, on-going tasks, and follow-up on action items
Giving ongoing administrative support to all the management layers in the organization
Managing communications related to meetings, conference calls, invitations, event planning, visits, etc.
Coordination and execution of errands as required
Confidentiality handle sensitive information

the largest tech-enhanced financial asset management firm in the world. With $2.5B AUM across funds focused on North America, Asia-Pacific, Europe, and the Middle East, Group operates globally with offices in Tel-Aviv, Abu Dhabi, New York, London, Singapore, Tokyo, Mumbai, Boston & San Francisco. The firms patented machine learning and decision science technology enables it to deploy more capital through more deals faster than any firm in capital markets history, establishing it as the fastest-growing provider of non-dilutive and equity financing to mid-market and late-stage companies. is backed by leading global financial institutions including Japans largest bank, MUFG, Spark Capital, and Apollo Asset Management.

As the Personal Assistant (PA) to the CEO, you will play a crucial role in providing high-level administrative support. You will be responsible for managing the CEO's schedule, coordinating appointments, and handling various administrative tasks to ensure the smooth functioning of daily operations. This role requires excellent organizational skills, strong attention to detail, and the ability to work efficiently in a fast-paced environment.

You will:
Manage schedules and calendars efficiently, considering time zone differences.
Coordinate and prioritize appointments, meetings, and travel arrangements.
Act as a liaison between executives and internal/external stakeholders.
Handle incoming communication and correspondence promptly and professionally.
Handle highly sensitive and confidential material
Organize and maintain accurate records and files, ensuring accessibility and confidentiality.
Operational support in a variety of activities and welfare events of the company

As our Executive Assistant you will support the CEO and the Vice President of the company. This role will coordinate and manage their scheduling, prepare and organize important and strategic meetings, and support their work design in balance with their life design. This role serves as the eyes and ears for the CEO and the Vice President, connecting organizations, projects, and critical business information to them, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the legal priorities of the business.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO and the Vice President needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and leaders that report to the CEO and the Vice President. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

We are looking for a driven and passionate executive assistant to be responsible for managing the schedules and communications of key executives.
Key Responsibilities:
Partner closely with the executives to ensure the schedule is reflecting the department priorities.
Follow up and orchestrate multiple department and company-wide projects.
Ensure teams and stakeholders have an adequate understanding of ownership, timelines, resource needs, risks, contentions, and dependencies
Identify and recommend processes for revision and drive continuous improvement.
Run day-to-day operations within the office to create new processes and improve old ones.
Preparation of precise documents for meetings with our stakeholders.
Creating meeting minutes and sharing them, following up on action items .
Ensure success metrics are identified and agreed upon for the project; establish quantitative KPIs with baseline and measure target.

As A Personal Assistant you will help manage the many responsibilities of our CEO. We are looking for a proactive, independent, hard-working, fast learner who can drive execution and work in a fast-paced environment.

Role and responsibilities:
Collaborate with multiple interfaces, including the CTO, other C-level executives, management level, and highly senior industry professionals.
Participate in management meetings, take minutes during meetings and follow-up on action items.
Manage projects, both internal and external.
Research relevant topics and provide industry updates on the product landscape.
Handle complex scheduling, including conferences and teleconferences, meeting coordination, and follow-up correspondence.
Support our CEO with daily administrative tasks, ensuring a smooth, efficient day-to-day flow.
Manage travel, such as booking flights, hotels, and local transportation, and proactive schedule adjustments.

We are looking for an Office Admin & Employee Experience.
What will you do:
Manage the day-to-day operations of our Israel offices (as part of the wider global team), overseeing vendors and services such as parking, cleaning, Cibus, inventory, and office equipment.
Front desk responsibilities: Greet visitors, provide assistance and directions to guests and candidates.
Serve as the primary contact for all front-of-house, maintenance, supplies, and equipment queries, ensuring overall control and quality management of on-site facilities services.
Take initiative to improve the daily working environment and maintain office organization to a high standard.
Expertise in providing office Workplace Solutions.
Skilled in Budgeting, Procurement, Office Projects, and Event Planning, from inception to execution.
Work together with the HR team to develop the employee experience strategy.
Lead the design, development, and execution of welfare projects (Ex: happy hours, gifts, and company events) to enhance the unique employee experience at EverC and strengthen employee engagement and culture.
Responsible for managing employee life cycles, including childbirths, work anniversaries, birthdays, weddings, and sick leave.
Collaborate with the HR and other teams with Onboarding and Offboarding processes, including preparing welcome kits, shipping globally, and arranging seating and workstations.
Promote and communicate all projects and initiatives to maximize participation and engagement within the company, leveraging social media channels to enhance employer branding.

As our Executive Assistant you will support the CEO and the Vice President of the company. This role will coordinate and manage their scheduling, prepare and organize important and strategic meetings, and support their work design in balance with their life design. This role serves as the eyes and ears for the CEO and the Vice President, connecting organizations, projects, and critical business information to them, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the legal priorities of the business.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO and the Vice President needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and leaders that report to the CEO and the Vice President. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

Were looking for an experienced out-of-box-thinking Office & Employee Experience Manager who can comfortably multi-task while keeping a smile on their face.

As our administrative champion, youll use your organization superpowers to oversee all aspects of daily office operations, financial affairs and employee experience while working closely with our team.

Located at the heart of Tel Aviv (next to Hashalom train station, light train and private parking), we invite you to join our elite, yet humble team, in our meaningful journey.

In this role you will:
Oversee all aspects of daily office operations, including managing the facilities of the building, orders, supplies, vendor relationships.
Manage, contract, and cooperate with office vendors and service providers.
Ensuring the office work environment is kept and organized to a high standard, taking initiatives to improve our daily working environment.
Support financial operations: vendor payments, invoicing, bank transfers, hours reports for salaries.
Manage the office and welfare budgets, ensuring expenses are tracked and kept within budgetary limits.
Support travel and offsites arrangements such as booking travel, arranging accommodations, and coordinating logistics for offsite meetings.
Plan and execute welfare activities such as trips, holidays, events, night-outs, happy hours, swag, etc.
Responsible for employee life cycles: childbirths, work anniversaries, birthdays, weddings, sicknesses, etc.
Work to uphold office policies as necessary and support onboarding/offboarding logistics alongside the HR department.

This is a full time position and will be based in our Tel Aviv office, located 5-minute walk from Hashalom train station, and we also have our own parking lot. We work in a hybrid mode, with flexible working hours.