דרושים » אדמיניסטרציה » Executive Assistant

As our Executive Assistant you will support the CEO and the Vice President of the company. This role will coordinate and manage their scheduling, prepare and organize important and strategic meetings, and support their work design in balance with their life design. This role serves as the eyes and ears for the CEO and the Vice President, connecting organizations, projects, and critical business information to them, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the legal priorities of the business.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO and the Vice President needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and leaders that report to the CEO and the Vice President. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

We are looking for a Personal Assistant to the CEO.
As the Personal Assistant (PA) to the CEO, you will play a crucial role in providing high-level administrative support. You will be responsible for managing the CEO's schedule, coordinating appointments, and handling various administrative tasks to ensure the smooth functioning of daily operations. This role requires excellent organizational skills, strong attention to detail, and the ability to work efficiently in a fast-paced environment.
You will:
Manage schedules and calendars efficiently, considering time zone differences.
Coordinate and prioritize appointments, meetings, and travel arrangements.
Act as a liaison between executives and internal/external stakeholders.
Handle incoming communication and correspondence promptly and professionally.
Handle highly sensitive and confidential material
Organize and maintain accurate records and files, ensuring accessibility and confidentiality.
Operational support in a variety of activities and welfare events of the company

As our Executive Assistant you will support the CEO and the Vice President of the company. This role will coordinate and manage their scheduling, prepare and organize important and strategic meetings, and support their work design in balance with their life design. This role serves as the eyes and ears for the CEO and the Vice President, connecting organizations, projects, and critical business information to them, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the legal priorities of the business.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO and the Vice President needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and leaders that report to the CEO and the Vice President. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

We are looking for a driven and passionate executive assistant to be responsible for managing the schedules and communications of key executives.
Key Responsibilities:
Partner closely with the executives to ensure the schedule is reflecting the department priorities.
Follow up and orchestrate multiple department and company-wide projects.
Ensure teams and stakeholders have an adequate understanding of ownership, timelines, resource needs, risks, contentions, and dependencies
Identify and recommend processes for revision and drive continuous improvement.
Run day-to-day operations within the office to create new processes and improve old ones.
Preparation of precise documents for meetings with our stakeholders.
Creating meeting minutes and sharing them, following up on action items .
Ensure success metrics are identified and agreed upon for the project; establish quantitative KPIs with baseline and measure target.

As an integral part of our company, you will ensure the seamless functioning of our office while directly assisting our CEO and COO. This role is a blend of traditional administrative duties and dynamic involvement in operational strategies. We value proactive problem-solving, superior organizational skills, and a vibrant personality that contributes to our forward-thinking culture.

What will you do?
Administrative Support: Provide administrative support to the team, according to daily needs. Act as the main focal point for employees' questions and help, offering guidance and support for various issues or directing them to the appropriate resources.
Office Operations: Ensure the smooth running of the office on a day-to-day basis, including managing supplies, overseeing office equipment, and creating a vibrant and efficient work environment.
Employee Satisfaction and Welfare: Drive employee satisfaction and welfare initiatives, organize team events, manage wellness programs, and promote a supportive office culture.
Finance Team Support: Assist the finance team with administrative tasks, such as processing invoices, managing expense reports, and other financial documentation, contributing to the efficient operation of the finance department.
Executive Support: Offer comprehensive administrative and operational support to the CEO and COO, including calendar management, meeting coordination, report preparation, and handling special projects.
Special Projects: Take on special projects that contribute to the companys growth, ranging from market research to strategic planning assistance.

we are looking for a Personal Assistant
Responsibilities:

Managing the calendars of the management, including scheduling appointments, meetings, engagements, and daily activities
Coordinate and prepare meetings with different levels, and follow up post meetings
Work closely with executives on daily priorities
Manage and coordinate business travel arrangements
Handle highly sensitive and confidential material

We are looking for a driven and passionate Personal assistant to manage the personal schedules of key executives, including organizing personal events, meetings, overseeing household operations, and planning comprehensive international travel itineraries.
Key Responsibilities:
Manage and coordinate the founder's personal calendar, ensuring all appointments and meetings are scheduled appropriately.
Collaboration with external service providers to maintain smooth personal operations.
Organize and execute detailed travel plans, including flights, accommodations, and comprehensive itineraries.
Handle sensitive and personal information with the highest level of discretion and integrity.

Artlist is where the creative arts meet technology. If there’s one thing we all have in common, it’s a love of music and film, which is why we build innovative products to help content creators make amazing videos. We do this by giving them the best music, footage, sound effects, and editing software around. We also revolutionized the industry with a radical new music licensing model that has since become the global standard. Artlist now is the go-to platform for over 16M content creators across more than 160 countries. Our users range from beginner social creators to megabrands like Apple, Google, Nike, Coca-Cola, and Netflix. Our products:
* Artlist: a platform for the highest-quality, royalty-free music, SFX, footage, and video templates
* Motion Array: a leading video template platform that also offers software plugins, and over 1 million royalty-free songs, videos, sound effects, photos, and graphics
* FXhome: a cutting-edge developer of video, VFX, and image editing software
Wake up for this:
* Manage all administrative aspects and needs of the CEOs’ in an efficient, effective, and professional manner
* Managing and coordinating executive schedules, travel, arranging meetings based on business and personal priorities
* Be the point of contact for internal and external interfaces to executives needs
* Play a role in ensuring a smooth day-to-day flow of communications with relevant stakeholders, and with our global sites
* Assist with the preparation of presentations & reports
* Coordinate and plan material for meetings
* Anticipate and address potential issues and challenges, and proactively seek solutions to address them
* Arrange offsite meetings, conventions, conferences and seminars

As a Workplace Admin , you will be the face of daily life at our office in Israel. You will hold a variety of responsibilities, such as providing consistent operational support and creating the best service experience for our guests, partners, and employees. You will create and maintain a pleasant work environment, ensuring high levels of organizational and execution effectiveness.

Responsibilities:

Facilities management: making sure our Workplace environment is well maintained
Working with outside vendors and landlord. Ensure high levels of performance and quality of service are aligned with our KPIs standards
Lead the executive reception services
Assist with coordinating and producing company events and employee experience initiatives
Responsible for operational monthly reports
Maintaining company service App and portal
Lead global travel services and policy, Support with space planning and office moves