לוח משרות דרושים מנהל אדמיניסטרטיבי

As a CTC, you will provide administrative and technical support to the Project Team. Support audit readiness by ensuring files are reviewed according to the schedule detailed in the organization's SOP and department guidance document. Provide administrative support for site activation activities. Aid the development of the critical path for site activation within assigned projects in support of rapid site activations.

A day in the Life:
According to the specific role (Central or Local), coordinates, oversees and completes functions on assigned trial(s) activities as detailed on the task matrix.
Performs department, Internal, Country and Investigator file reviews as assigned, and documents findings in appropriate system(s).
Ensures allocated tasks are performed on time, within budget and to a high-quality standard. Proactively communicates any risks to project leads.
Provides system support (i.e., Activate & eTMF) and ensures system databases are always current.
Performs administrative tasks on assigned trials, including, but not limited to, timely processing of documents sent to Client (e)TMF as assigned, performing (e)TMF reviews, distributing mass mailings and communications as needed, providing documents and reports to internal team members.
Analyzes and reconciles study metrics and findings reports. Assists with clarification and resolution of findings related to site documentation.
Assists with coordination, compilation and distribution of Investigator Site File (ISF) and Pharmacy binder materials and non-clinical study supplies to sites.
Assists with study-specific translation materials and translation QC upon request.
Maintains knowledge of and understands SOPs, client SOPs/directives, and current regulatory guidelines as applicable to services provided.
Where applicable, conducts on-site feasibility visits (APAC only).
May support scheduling of client and/or internal meetings.
May review and track of local regulatory documents.
May provide system support (i.e., Activate & eTMF).
May support RBM activities.

DESCRIPTION:
Oversee day-to-day office operations, such as maintenance, supplies, parking, cleaning services, etc.
Responsibility for front desk activities, ensuring that all guests are properly received, identified, and directed to the appropriate contacts in the office.
Take part in HR department initiatives and tasks as required (in Israel and globally).
Take part in Onboarding/ off-boarding processes.
Lead major office projects as required.
Track expenses, and ensure compliance with policies and guidelines.

A world-leading material science company, focused on the research, development, manufacturing, and marketing of vision and light control technologies that support safe, sustainable, comfortable, and agile user experiences across various industries.

We are seeking a highly organized and proactive Front Office Administrator to join our team and provide essential administrative and operational support to the company.

Joining the team means being part of an elite group of innovators with a passion for creating future-defining and groundbreaking technologies that shape our everyday lives.

Responsibilities
Provide ongoing administrative and operational support.
Manage office reception, including welcoming guests and candidates.
Oversee calendar management and coordinate meetings.
Organize meeting rooms and manage room schedules.
Answer, screen, and forward incoming phone calls.
Manage office supplies and ensure availability.
Handle document filing, including supporting the accounting department.
Arrange taxis and couriers as needed.
Support managers during business trips abroad, including coordinating with travel agents, booking tickets, handling travel documents, and assisting with expense reports.

Required office manager
this is an exciting opportunity for an energetic, dedicated, and people-oriented office manager to join us. we're looking for someone with strong motivation and a desire to work in a dynamic environment, combining administrative excellence with elements of hr, employee well-being, and recruitment.
about the role:
this is a part-time (50%) position based at our tel aviv offices (no hybrid work option).
key responsibilities:
office management: overseeing daily office operations, maintaining an organized work environment, managing supplies and equipment, and handling general administrative tasks.
executive support: providing assistance to the ceo.
vendor management: making and following up on orders and working with external service providers.
hr support: assisting with hr administration, supporting new hire onboarding, and leading employee well-being initiatives.
event planning: planning, producing, and executing company events from start to finish.
recruitment support: assisting with recruitment activities as needed.
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to apply:
please submit your cv toour email
only relevant applications will be reviewed.