דרושים » אדמיניסטרציה » Executive /Personal Assistant (Part-Time) - Global Energy Company

At Medison, we offer hope to patients suffering from rare and severe diseases. Through strategic partnerships with best-in-class biotech companies, we commercialize innovative therapies across global markets. Our culture is rooted in care, agility, collaboration, and innovation, and we’re united by a shared purpose to make a meaningful difference. We are a dynamic, fast-paced company, operating in over 30 countries on 5 continents. We are looking for people who are passionate, caring, agile and adaptive, to join us on our mission. If you are looking to make a difference in people's lives, we invite you to join us! We are seeking a highly skilled and proactive Personal Assistant (PA) to support our Chief Business Officer (CBO), who is based in the United States (East Coast time zone). This pivotal role will provide comprehensive administrative support, ensuring that the CBO’s time is maximized and organizational priorities are effectively executed. The PA will serve as a trusted partner to the CBO, handling a variety of high-level tasks, including calendar management, communication coordination, business strategy support, and cross-functional project oversight. The role will also support potential new hires in the US and collaborate closely with the team in Israel. The ideal candidate will possess exceptional organizational skills, attentiveness and a demonstrated ability to manage multiple priorities in a fast-paced, dynamic environment. This position in based in Israel and requires flexibility to work during afternoon and evening hours to align with the East Coast, US time zone.

Responsibilities:
1. Administrative Support
* Efficiently manage the CBO’s calendar, schedule meetings and appointments, ensuring optimal time management and alignment with organizational priorities.
* Organize and manage domestic and international travel itineraries, including accommodations, transportation, and detailed agendas.
* Handle expense reports, process approvals, and ensure timely and accurate financial documentation. 2. Communication & Coordination
* Act as the primary liaison between the CBO and internal/external stakeholders, ensuring timely, professional, and effective communication.
* Draft, edit, and prepare high-level communications and reports on behalf of the CBO.
* Ensure follow-up on action items, key decisions, and outstanding deliverables, maintaining transparency and accountability. 3. Business Support
* Assist in the preparation and coordination of executive meetings, board presentations, and partner engagements.
* Track key business initiatives and projects, collaborating with various teams to ensure progress and alignment with the CBO’s strategic goals 4. Relationship & Office Management
* Cultivate and maintain strong, professional relationships with senior leadership, internal and external stakeholders.
* Maintain the highest level of discretion and confidentiality in all interactions and documents.
* Work closely with other personal assistants and team members to support smooth operational flow and ensure efficiency within the executive office.

City:
Petah Tikva

Were looking for a highly motivated, detail-oriented personal assistant to work closely with our Co-Founder and President in Tel Aviv. Youll be a trusted, reliable, and invaluable first responder, playing a critical role in supporting our executive team. If youre a hard worker with a get-things-done attitude, unlimited enthusiasm for going the extra mile, and a knack for tech, design, and the startup ecosystem, this exciting opportunity is for you.

This position is pivotal in ensuring seamless operations for our President and Co-founder, and by extension, our broader C-suite. You'll be at the heart of our fast-paced environment, contributing to the efficient flow of critical communications and strategic initiatives.

In this role you'll:

Oversee and manage day-to-day calendar, meetings, and travel.

Handle communication for meetings, conference calls, invitations, and events.

Support board meeting coordination and prepare necessary materials.

Manage expenses and perform general administrative duties.

Take on special projects and provide additional administrative support for our C-suite and executive team.

Ensure the Presidents schedule and communications are managed flawlessly, allowing him to focus on strategic priorities.

we are looking for a full-time Office & People Admin to serve as the heartbeat of our Tel Aviv office and play a central role in driving both culture and operations. This hands-on position spans all aspects of the day-to-day office environment to create meaningful moments that strengthen our culture.

If youre a people-oriented self-starter who enjoys a fast-paced setting and takes pride in making things happen, this role offers autonomy, impact, and a positive work environment.

This is a full-time, on-site role in our Tel Aviv office, SundayThursday, 9:0018:00.

What youll do:

Ownership of all aspects related to the day-to-day office operations & budget
Responsible for procurement, working with various service providers and vendors
Provide executive support to the Co-Founder, including calendar management and coordination of business travel.
Initiate and deliver all employee experience projects and welfare activities
Manage front desk operations, including greeting visitors, assisting employees, and overseeing general administrative tasks.
Oversee office and kitchen supplies by maintaining inventory, placing orders, and ensuring timely replenishment.
Work hand-in-hand with the senior leadership to optimize the work environment for the different teams
Assist in the onboarding process of new employees.

We are seeking a highly organized, proactive, and people-oriented Office Manager to join our team. If youre a natural people person with a can-do attitude, strong interpersonal skills, and a problem-solving mindset, youll thrive in our fast-paced environment. Were looking for someone who brings positive energy, pays close attention to details, and enjoys being at the heart of it all. This is a full-time, onsite position based in Tel Aviv office, 5 days a week.
What am I going to do?:
* Own and manage all daily operations of the Tel Aviv office.
* Manage relationships with vendors and service providers from initial engagement to ongoing improvements in collaboration and terms.
* Support the onboarding and training of new employees to ensure a smooth and positive start.
* Assist in planning and executing company events, providing logistics support as needed.
* Oversee the companys visitor management system to create a professional and welcoming guest experience.
* Manage meeting room bookings and ensure availability for seamless scheduling.
* Manage the office seating arrangement system to ensure efficient use of space and a well-organized work environment.
* Provide professional leadership to the Office team, striving for excellence in employee service.
Equal opportunities:
We prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. We are proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, we will provide accommodation to individuals with disabilities or a special need.

We are looking for a part-time Office Coordinator to support the daily operations of our Tel Aviv office. This role combines administrative, organizational, and interpersonal skills to maintain a pleasant, welcoming, efficient and professional office environment. This role is ideal for someone who is organized, approachable, and enjoys creating a welcoming, well-run workplace.

What you will do
Oversee the day-to-day needs of the office to ensure a smooth, professional environment.

Manage office supplies, deliveries, and light procurement.

Coordinate with vendors for routine office maintenance and services.

Greet and assist visitors; help ensure the office is tidy and welcoming.

Support onsite logistics for team meetings or small events.

Assist with workspace setup for new employees.

our company Software Technologies is looking for an Administrative Assistant to join us!
The Administrative Assistants team is responsible for managing the schedules and communications of key executives in our company. The team prioritizes emails and phone calls and arranges meetings, business events and travel.
Key Responsibilities
Providing administrative assistance to the executive level management
Meeting coordination and scheduling
Coordination of business trips, including agendas and visits abroad
Monitoring and filtering phone calls
Mail and e-mail monitoring and filtering
Support management and company events i.e. external visits, management and board meetings
Follow up on action items.

Required Workplace Coordinator
As a Workplace Coordinator you will be responsible for:
Ensure high levels of operational services are delivered and met with our KPIs standards
Responsible for operation purchasing and vendor management
Work closely with the employee experience team, support company events and EEX initiatives
Work closely with Landlord and company stakeholders
Lead the Wellness center services
Responsible for operational monthly reports
Maintaining company service App and portal
Lead space planning and office seating arrangement.