We are looking for a proactive and people-oriented Office & Employee Experience Manager to take full ownership of all office operations and Employee Experience activities. This is a fantastic opportunity to join a dynamic team and shape a unique workplace culture where organizational effectiveness and employee wellbeing go hand-in-hand. Our office is located in Ramat Hachayal, Tel Aviv, with work hours from 9:0018:00.
What Youll Do
* Oversee the day-to-day operations of the Tel Aviv office, ensuring smooth and efficient workflows.
* Take charge of Employee Experience and welfare activities across the globe: company events, happy hours, thoughtful gifts, and more.
* Add a personal touch to the employee journey, making sure small details, travel arrangements, and office needs are taken care of, while also surprising and delighting employees.
* Be the welcoming face of the office: greet visitors and ensure new employees have a warm and organized onboarding experience.
* Manage office logistics and supplies, including kitchen and office equipment.
* Build and maintain strong relationships with external vendors and service providers (e.g., building services, cleaning, food providers, etc.), including contract negotiations.
* Handle company travel planning: flights, accommodations, expenses, and itineraries.
* Support conferences, offsites, and internal meetings.
* Lead onboarding and offboarding processes for employees
* Oversee CEOs calendar as needed
* Track and manage the welfare budget
* Work closely with the VP of HR to align office operations with people-focused initiatives.

We are seeking a highly organized, proactive, and people-oriented Office Manager to join our team.
If youre a natural people person with a can-do attitude, strong interpersonal skills, and a problem-solving mindset, youll thrive in our fast-paced environment.
Were looking for someone who brings positive energy, pays close attention to details, and enjoys being at the heart of it all.
This is a full-time, onsite position based at our companys Tel Aviv office, 5 days a week.
What am I going to do?
Own and manage all daily operations of the Tel Aviv office.
Manage relationships with vendors and service providers from initial engagement to ongoing improvements in collaboration and terms.
Support the onboarding and training of new employees to ensure a smooth and positive start.
Assist in planning and executing company events, providing logistics support as needed.
Oversee the companys visitor management system to create a professional and welcoming guest experience.
Manage meeting room bookings and ensure availability for seamless scheduling.
Manage the office seating arrangement system to ensure efficient use of space and a well-organized work environment.
Provide professional leadership to the Office team, striving for excellence in employee service.

Required CEO PA & Office Manager
About the Role:
The Personal Assistant to the CEO will play a pivotal role in supporting the CEO in various administrative and operational tasks, as well as general assistance with our office operations. This role requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality.
Key Responsibilities:
Schedule Management:
Maintain and manage the CEOs calendar, including scheduling meetings, appointments, and events.
Prioritize and coordinate commitments to optimize the CEOs time and productivity.
Trusted Advisor for Personal Matters:
Build a strong relationship with the CEO and provide support on personal matters as needed.
Demonstrate discretion and confidentiality in handling personal information.
Travel Coordination:
Arrange and book travel accommodations (flights, hotels, transportation) for the CEO and to the co-founders as required.
Prepare detailed travel itineraries and ensure smooth travel logistics.
Administration
Support our office operations and administration to ensure a well-organized and efficient workplace environment.
Manage office supplies, equipment, and facilities maintenance.
Coordinate with external vendors and service providers as needed.

we are looking for an organized, energetic, and proactive Office Manager to keep our workspace running smoothly and our team supported. Youll be responsible for managing day-to-day office operations, ensuring a great employee experience, and coordinating travel across the company.
If you love creating order out of chaos, building systems that make peoples lives easier, and being the go-to person who keeps things moving - this role is for you!
What Youll Do
Oversee day-to-day office operations, including supplies, maintenance, mail, and vendor management (cleaning, security, catering, food delivery, tech support, etc.).
Support workspace layout, seating plans, and office moves or expansions.
Maintain a welcoming, functional, and organized office space. Welcome and set up new employees on their first day.
Partner with People/HR to plan onboarding logistics (equipment, desk setup, welcome gifts, etc.).
Support company wide travel coordination, using Mesh travel system, including flights, hotels, and logistics for employees and visitors.
Support employee engagement initiatives (birthdays, anniversaries, new hires, swag, and celebrations).
Coordinate and manage team events, happy hours, and snacks within budget.
Be the face of the company for guests and visitors, ensuring a positive first impression.
Create a fun, inclusive, and productive environment aligned with company culture.

Fiverr is looking for an Operations &Travel Coordinator who will manage a range of services and provide the necessary support to ensure high quality and efficient running of the offices. This role oversees many different aspects of a company's operations from managing vendors and contractors to coordinating business travels. The successful candidate should be super organized, energetic and a multitasking kind of person, with attention to detail, performance-oriented, and able to take full responsibility in the day-to-day offices. This is a full-time position, reporting to the Global Group Facilities Manager.

What am I going to do?:

* Oversee daily office operations and manage all administrative tasks, serving as the primary point of contact for any office, facilities, or maintenance needs.
* Lead and coordinate end-to-end travel arrangements for employees and guests, including flights, accommodations, ground transportation, insurance, per diem, visas, and more.
* Manage communication, coordination, and supervision of global contractors and vendors, ensuring service quality and smooth operations.
* Support ad-hoc projects and operational initiatives, providing administrative assistance as needed.
* Manage the operations warehouse, including receiving supplies, tracking inventory, and maintaining accurate documentation.
* Plan and execute meetings and special events, locally and internationally, coordinating all travel logistics, venue arrangements, and onsite support.
* Implement the company’s policies and procedures and ensures they are met within the company's budget
* Reviews and configures travel-related data, analysis, and reporting of travel data
* Review and approve employee expense reports, ensuring accuracy and alignment with policy.
* Implement and enforce company policies and procedures, ensuring operational alignment with company standards and budget.

Equal opportunities:
At Fiverr, we prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. Fiverr is proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, Fiverr will provide accommodation to individuals with disabilities or a special need.

We are looking for a highly organized, people oriented and service minded Office Admin and Employee Experience professional to join our team and support our growing organization.
A day in the life
Oversee employee experience activities, including welfare programs, company-wide events, volunteering initiatives, team events, celebrations, gifting, and swag.
Plan, coordinate, and execute company events and team activities while managing external suppliers, negotiations, and timelines.
Manage the well-being and office budget, including tracking expenses, producing reports, and maintaining financial accuracy.
Handle attendance reports, employee benefits such as meal card management and other ongoing administrative tasks.
Lead the new hire onboarding process, including preparing the workstation, coordinating system access, providing first-day guidance, and ensuring a smooth integration.
Coordinate domestic and international travel for employees, including flights and related arrangements.

We are looking for a superstar Office Manager to join us Machines.
we are expanding at an exponential pace, so the ideal candidate for this job is dynamic, flexible, and creative.
As Office Manager, you will play a central role in ensuring the smooth daily operations of our office, creating a welcoming and efficient environment for our employees and guests.
Youll be the heart of our workplace combining organization, initiative, and a people-first mindset to make sure everything runs seamlessly and everyone feels supported.
Office Manager
Type: Full-time, On-site (08:00-17:00 or 8:30-17:30)
Key Responsibilities
Oversee and ensure the smooth, day-to-day operations of the office.
Maintain a well-organized and well-stocked workspace, including office supplies, refreshments, and equipment functionality.
Serve as the first point of contact at the reception, welcoming and assisting visitors, candidates, and guests with warmth and professionalism.
Act as the first level of support for employees administrative needs, providing guidance and assistance on office-related matters.
Manage relationships with local and international vendors, including cleaning, gardening, delivery, and maintenance services.
Coordinate office logistics and assist in organizing company events, team activities, and general maintenance creating a pleasant, efficient, and inspiring work environment for all employees.

About Mindspace Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in 45 locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. Why you’ll love working at Mindspace? Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long term career opportunities, globally. Who is the ideal Mindspacer? You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in. About the position Who is the Operation Manager? This full-time position is based in Israel , reporting directly to the Israel GM. You will be overseeing all operational aspects of our sites in Israel. You will wear multiple hats and lead multiple functions, including maintenance, facilities, health & safety, and security. What you will be responsible for, mainly:
* Management & oversight of the building systems maintenance and building cleaning of Mindspace sites in Israel
* Drive processes and standards to ensure compliance with local, state, and local regulations, accreditation, and regulatory agencies
* Manage and track preventive and corrective maintenance programs including but not limited to equipment and facilities
* Negotiate terms with large facilities services providers, professionals, and contractors. Managing and maintaining the relationship with them, and making sure deliverables are executed at a satisfactory quality level and on time.
* Drive the strategy for effective planning and scheduling of critical maintenance to achieve timely completion of work and minimal disruption to business operations.
* continuously evaluate facilities process inefficiencies and recommend improvement measures
* Oversee construction projects and new openings in Israel
* Conduct periodic quality checks to ensure that operations policies and procedures are practiced and current
* Play a key role in providing feedback to development on issues that prevent facilities from operating effectively
* Be the first point of contact for large facility maintenance emergencies
* Be the point of contact with the landlords and for making sure that we comply with all regulations and contracts
* Create maintenance protocols to ensure smooth activity of all related issues.
* Handle building security, access control, CCTV, security companies, etc.
* Support, coordinate, and interact seamlessly with different teams, such as the sales team & community team

Founded in 2014,we are a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to todays fast-evolving hybrid work environment. we are considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, we have over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. Why youll love working at our company? we are a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. Youll work with some of the best people in the industry, who love what they do. Youll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a en mployee, youll be presented with long term career opportunities, globally. Who is the ideal worker? Youre a team player. You take pride in what you do and have a mindset of Im all in when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to read the room and understand the professional environment youre in. About the position This full-time position is based in Tel Aviv and will be Managing our Members' processes and accounting. Your day at our company. With all the relevant experience and extra-motivation, you go above and beyond to keep our members satisfied and manage accurate books recordings. From bank reconciliation to customer billing, you are a true numbers person and are highly organized. The main responsibilities of an AR specialist at our comoany include (but are not limited to):
* Responsible for performing billing and collections for our company Israel locations
* Assist and support the finance team and operation department in the company with variety of tasks
* Proven ability to review invoices and payments on accounts and demonstrate good Judgement in resolving discrepancies and cleansing data
* Support and service members with various financial requests
* Participating in monthly closing processes
* Maintaining members' records in SAP B1 and salesforce
* Support the AP department in Recording invoices in Dokka.

Were looking for a highly organized office coordinator to join our Operations team and help spread the power of our company!
WHAT YOULL DO
Manage the reception desk, greeting and assisting guests, candidates, and employees with professionalism and efficiency.
Managing guest systems and handling calendar scheduling.
Manage incoming and outgoing mail, packages, and deliveries.
Take ownership of various administrative tasks related to operations, logistics, and facilities.
Act as a key point of contact for internal teams and external partners.
Ensuring effective communication across the organization and with external partners.
The role requires in-office attendance during all agreed-upon work hours, five days a week.