דרושים » אדמיניסטרציה » Personal Assistant

We are seeking a highly organized, proactive, and people-oriented Office Manager to join our team. If youre a natural people person with a can-do attitude, strong interpersonal skills, and a problem-solving mindset, youll thrive in our fast-paced environment. Were looking for someone who brings positive energy, pays close attention to details, and enjoys being at the heart of it all. This is a full-time, onsite position based in Tel Aviv office, 5 days a week.
What am I going to do?:
* Own and manage all daily operations of the Tel Aviv office.
* Manage relationships with vendors and service providers from initial engagement to ongoing improvements in collaboration and terms.
* Support the onboarding and training of new employees to ensure a smooth and positive start.
* Assist in planning and executing company events, providing logistics support as needed.
* Oversee the companys visitor management system to create a professional and welcoming guest experience.
* Manage meeting room bookings and ensure availability for seamless scheduling.
* Manage the office seating arrangement system to ensure efficient use of space and a well-organized work environment.
* Provide professional leadership to the Office team, striving for excellence in employee service.
Equal opportunities:
We prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. We are proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, we will provide accommodation to individuals with disabilities or a special need.

About us Founded in 2014, we are a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to todays fast-evolving hybrid work environment. we are considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, our company has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. Why youll love working at our company? we are a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. Youll work with some of the best people in the industry, who love what they do. Youll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as our employee, youll be presented with long term career opportunities, globally. Who is the ideal worker? Youre a team player. You take pride in what you do and have a mindset of Im all in when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to read the room and understand the professional environment youre in. About the position This full-time position is based in Tel Aviv (Ahad Ha'am st) and will report directly to the Site Manager. As a receptionist, you will be the first point of contact for members and guests, ensuring a smooth and welcoming experience. A key part of your role will be managing the reception area, handling administrative tasks, and supporting the community and operations teams. This position is ideal for someone with strong organizational skills who thrives in a front-facing, service-oriented role and enjoys performing clerical work in a dynamic environment. Responsibilities
* Manage the front desk during operational hours, ensuring a welcoming and professional atmosphere
* Serve as the first point of contact (POC) for all members and guests at our company
* Handle administrative tasks such as managing mail, shipping, supplies, and office equipment
* Organize office operations and procedures to maintain efficiency
* Support the Community Managers with various community-related tasks
* Address and resolve member inquiries and issues promptly
* Assist with facility operations, maintenance coordination, and vendor management #LI-Onsite

We are an early stage and well funded startup (last rounds by Team8), and now looking for an Administrative Manager for a part time role, to join the team for the long run! This is a Sunday-Thursday, 9:00-15:00 role, 1 day work from home.
We are looking for a resourceful Administrative Manager to manage and streamline our office operations, ensuring a highly productive and well-organized environment. This role is key in maintaining vital administrative functions and offering exceptional support to our team.
The ideal candidate will be a multitasker and the go-to person for fostering a seamless office experience, helping everyone perform at their best.
Key Responsibilitie:
Office Operations & Daily Support:
Manage daily office functions, providing proactive support to team members across departments.
Ensure the office is organized and presentable, oversee supplies and inventory, and coordinate with external vendors for optimal efficiency.
Manage and coordinate daily schedules for management members according to business needs (internal & external meetings)

Youll be the welcoming face and daily anchor of life on our management floor in Israel. You will hold a variety of responsibilities, such as providing consistent operational support and creating the best service experience for our guests, partners, and employees. You will create and maintain a pleasant work environment, ensuring high levels of organizational and execution effectiveness.

Responsibilities:
Provide ongoing executive reception services with a high level of professionalism
Ensure the management teams work environment is consistently well-maintained and fully functional
Support the coordination and execution of workplace and facility-related needs for the executive team
Provide hands-on support for day-to-day executive needs
Collaborate closely with the Workplace Administration team and the CEOs Personal Assistant

As a member of our People team in Israel, youll play a key role in creating a workplace where employees feel connected, supported, and empowered. This standalone role will lead all aspects of the workplace and employee experience for our Tel Aviv office, serving as a culture carrier and operational driver across the organization.

Key Responsibilities:
Lead all aspects of office operations at the TLV site- leading facilities and vendor management, overseeing supplies, refreshments and workplace standards, and ensuring a seamless, high-quality experience in the office every day.
Drive employee engagement initiatives that build culture, foster belonging, and reinforce our values- including events, recognition programs, and wellness activities
Act as the point of contact for all people-related needs, partnering with cross-functional teams and managers to deliver seamless support and services
Translate employee feedback into action, proactively identifying opportunities to improve the employee experience.
Manage and optimize workplace budgets and processes, ensuring efficiency, quality, and alignment with company goals
Support executive leadership by managing complex calendars, scheduling, and coordinating cross-functional priorities.

We are looking for a detail-oriented Office Administrator to support the daily operations of our office. This is a temporary position for a period of 8 months, ideal for someone with strong organizational and communication skills who enjoys working in a fast-paced environment.
Key Responsibilities:
Welcome and assist guests and answer and screen incoming calls
Manage and order office supply and manage vendor relationships for regular inspections, repairs, and ongoing office maintenance.
Maintain the overall office appearance including kitchens and public areas
Being the go-to person for every need that arises in the office
Help coordinating transportations to employees, guests, or client
Manage domestic and international shipments.
Assist and support any operational task that arise, including tasks from other departments
Assist People Team with all aspects of employees onboarding and offboarding process

our company Software Technologies is looking for an Administrative Assistant to join us!
The Administrative Assistants team is responsible for managing the schedules and communications of key executives in our company. The team prioritizes emails and phone calls and arranges meetings, business events and travel.
Key Responsibilities
Providing administrative assistance to the executive level management
Meeting coordination and scheduling
Coordination of business trips, including agendas and visits abroad
Monitoring and filtering phone calls
Mail and e-mail monitoring and filtering
Support management and company events i.e. external visits, management and board meetings
Follow up on action items.

We are looking for a Back-Office Associate to join our team for maternity leave replacement.

The Back-Office Associate responsibilities include online order processing and VIP order fulfillment. This role is key in ensuring employees receive their eyewear efficiently while maintaining a great customer experience.

Your Day-to-Day:
Glasses orders processing (online and employees): Overseeing the production process for online and VIP orders, handling any production issues, and regular glasses orders processing.
Employee Orders Management: Handling employee eyewear orders, verifying details, and ensuring timely fulfillment.
Employee Support: Assisting employees with order inquiries, adjustments, and troubleshooting any issues.
Coordination & Communication: Collaborating with internal teams (labs, logistics, and customer experience) to ensure seamless order flow.
Process Improvement & Problem-Solving: Continuously seeking ways to enhance efficiency by thinking outside the box, identifying bottlenecks, and proactively troubleshooting potential issues that may arise in order processing, fulfillment, or communication.