דרושים » משאבי אנוש » Workplace Coordinator

As a member of our People team in Israel, youll play a key role in creating a workplace where employees feel connected, supported, and empowered. This standalone role will lead all aspects of the workplace and employee experience for our Tel Aviv office, serving as a culture carrier and operational driver across the organization.

Key Responsibilities:
Lead all aspects of office operations at the TLV site- leading facilities and vendor management, overseeing supplies, refreshments and workplace standards, and ensuring a seamless, high-quality experience in the office every day.
Drive employee engagement initiatives that build culture, foster belonging, and reinforce our values- including events, recognition programs, and wellness activities
Act as the point of contact for all people-related needs, partnering with cross-functional teams and managers to deliver seamless support and services
Translate employee feedback into action, proactively identifying opportunities to improve the employee experience.
Manage and optimize workplace budgets and processes, ensuring efficiency, quality, and alignment with company goals
Support executive leadership by managing complex calendars, scheduling, and coordinating cross-functional priorities.

We are seeking a highly organized, proactive, and people-oriented Office Manager to join our team. If youre a natural people person with a can-do attitude, strong interpersonal skills, and a problem-solving mindset, youll thrive in our fast-paced environment. Were looking for someone who brings positive energy, pays close attention to details, and enjoys being at the heart of it all. This is a full-time, onsite position based in Tel Aviv office, 5 days a week.
What am I going to do?:
* Own and manage all daily operations of the Tel Aviv office.
* Manage relationships with vendors and service providers from initial engagement to ongoing improvements in collaboration and terms.
* Support the onboarding and training of new employees to ensure a smooth and positive start.
* Assist in planning and executing company events, providing logistics support as needed.
* Oversee the companys visitor management system to create a professional and welcoming guest experience.
* Manage meeting room bookings and ensure availability for seamless scheduling.
* Manage the office seating arrangement system to ensure efficient use of space and a well-organized work environment.
* Provide professional leadership to the Office team, striving for excellence in employee service.
Equal opportunities:
We prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. We are proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, we will provide accommodation to individuals with disabilities or a special need.

Our HR team in Tel Aviv is growing, and we're looking for a motivated, proactive, and people-oriented Office & Employee Experience Manager to join us!
In this dynamic role, youll be the heart of our office - ensuring an exceptional employee experience while maintaining a well-run, inspiring workplace. As a key point of contact for employees and managers alike, you'll have a real impact on company culture and day-to-day office life in a vibrant, fast-paced environment.
What You'll Do:
Create and nurture a positive, inclusive, and engaging workplace culture, driving well-being initiatives that align with business goals.
Be the welcoming face of the officegreet employees, visitors, candidates, and supplierswhile ensuring a smooth front-desk experience.
Oversee the daily operations of the office, including facilities, maintenance, supply management, food orders, cleaning staff, and deliveries.
Support all stages of the employee journey, from onboarding to offboarding, ensuring a seamless and thoughtful experience.
Manage and negotiate with suppliers and vendors to support office needs and special projects.
Contribute to employer branding efforts, helping position us as a top workplaceboth internally and externally.
Coordinate employee travel logistics, including flight and accommodation bookings via our travel platform.
Collaborate with the Finance team to process purchase orders, invoices, credit card transactions, and employee reimbursements.
Support employee engagement activities such as company events, happy hours, team-building activities, and holiday gifting.

About us Founded in 2014, we are a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to todays fast-evolving hybrid work environment. we are considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, our company has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. Why youll love working at our company? we are a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. Youll work with some of the best people in the industry, who love what they do. Youll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as our employee, youll be presented with long term career opportunities, globally. Who is the ideal worker? Youre a team player. You take pride in what you do and have a mindset of Im all in when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to read the room and understand the professional environment youre in. About the position This full-time position is based in Tel Aviv (Ahad Ha'am st) and will report directly to the Site Manager. As a receptionist, you will be the first point of contact for members and guests, ensuring a smooth and welcoming experience. A key part of your role will be managing the reception area, handling administrative tasks, and supporting the community and operations teams. This position is ideal for someone with strong organizational skills who thrives in a front-facing, service-oriented role and enjoys performing clerical work in a dynamic environment. Responsibilities
* Manage the front desk during operational hours, ensuring a welcoming and professional atmosphere
* Serve as the first point of contact (POC) for all members and guests at our company
* Handle administrative tasks such as managing mail, shipping, supplies, and office equipment
* Organize office operations and procedures to maintain efficiency
* Support the Community Managers with various community-related tasks
* Address and resolve member inquiries and issues promptly
* Assist with facility operations, maintenance coordination, and vendor management #LI-Onsite

We are looking for a part-time Office Coordinator to support the daily operations of our Tel Aviv office. This role combines administrative, organizational, and interpersonal skills to maintain a pleasant, welcoming, efficient and professional office environment. This role is ideal for someone who is organized, approachable, and enjoys creating a welcoming, well-run workplace.

What you will do
Oversee the day-to-day needs of the office to ensure a smooth, professional environment.

Manage office supplies, deliveries, and light procurement.

Coordinate with vendors for routine office maintenance and services.

Greet and assist visitors; help ensure the office is tidy and welcoming.

Support onsite logistics for team meetings or small events.

Assist with workspace setup for new employees.

we are looking for a full-time Office & People Admin to serve as the heartbeat of our Tel Aviv office and play a central role in driving both culture and operations. This hands-on position spans all aspects of the day-to-day office environment to create meaningful moments that strengthen our culture.

If youre a people-oriented self-starter who enjoys a fast-paced setting and takes pride in making things happen, this role offers autonomy, impact, and a positive work environment.

This is a full-time, on-site role in our Tel Aviv office, SundayThursday, 9:0018:00.

What youll do:

Ownership of all aspects related to the day-to-day office operations & budget
Responsible for procurement, working with various service providers and vendors
Provide executive support to the Co-Founder, including calendar management and coordination of business travel.
Initiate and deliver all employee experience projects and welfare activities
Manage front desk operations, including greeting visitors, assisting employees, and overseeing general administrative tasks.
Oversee office and kitchen supplies by maintaining inventory, placing orders, and ensuring timely replenishment.
Work hand-in-hand with the senior leadership to optimize the work environment for the different teams
Assist in the onboarding process of new employees.

Were looking for a highly motivated, detail-oriented personal assistant to work closely with our Co-Founder and President in Tel Aviv. Youll be a trusted, reliable, and invaluable first responder, playing a critical role in supporting our executive team. If youre a hard worker with a get-things-done attitude, unlimited enthusiasm for going the extra mile, and a knack for tech, design, and the startup ecosystem, this exciting opportunity is for you.

This position is pivotal in ensuring seamless operations for our President and Co-founder, and by extension, our broader C-suite. You'll be at the heart of our fast-paced environment, contributing to the efficient flow of critical communications and strategic initiatives.

In this role you'll:

Oversee and manage day-to-day calendar, meetings, and travel.

Handle communication for meetings, conference calls, invitations, and events.

Support board meeting coordination and prepare necessary materials.

Manage expenses and perform general administrative duties.

Take on special projects and provide additional administrative support for our C-suite and executive team.

Ensure the Presidents schedule and communications are managed flawlessly, allowing him to focus on strategic priorities.

In this role, you'll have the unique opportunity to have a significant footprint in a hyper-growth company that plans to go through an IPO. In this position, you will define and lead the companys global compensation as well as HR systems and analytics, ensuring alignment with business objectives and long-term growth. This is a pivotal position that requires exceptional strategic vision, deep expertise, and the ability to partner closely with C-level executives and global leaders to influence outcomes at scale.

Responsibilities:
Define and lead Cato Networks global compensation and benefits strategy to support the company's growth objectives and ensure Cato Networks remains competitive and an employer of choice
Oversee HR systems and analytics, driving data integrity, insights, and evidence-based decision-making across the organization.
Partner with C-level executives on executive compensation, equity, and incentive design
Lead and execute on delivering effective compensation programs, ensuring they are competitive and aligned with market trends and business strategies
Conduct regular benchmarking and market research to ensure Cato's compensation packages remain competitive and attractive to employees
Analyze data from market-based compensation surveys and provide recommendations to optimize the company's compensation plans and offers for employees
Research and evaluate employee benefits in similar industries and geographies, and advise on potential changes or updates to the company's existing benefits policies
Collaborate with executive management and key leaders to structure and optimize compensation plans and offers
Partner with the finance team to design and implement equity and incentive programs, including stock options
Oversee the annual salary review process, ensuring that the process is fair, consistent, and aligned with the company's objectives
Provide guidance and support to managers and HRBP on compensation and benefits matters
Manage relationships with external vendors, including benefits providers and compensation consultants
Lead and drive HR Analytics projects and initiatives to ensure data-driven decision-making, identify opportunities to drive improvements, and provide insights to business leaders