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Job Description We are looking for an Executive Admin Manager to serve as the operational anchor for the CEO’s office and the company’s HQ. In this dynamic, global environment, you will report to the Chief of Staff, leading the administrative team, and ensuring that the executive schedule reflects the company’s strategic priorities and enables their execution. In this role, you will act as a strategic partner who understands the effects of schedule changes and proactively provides solutions in a fast-paced setting. Together with the CoS, you will plan and manage the company calendar enabling the company to meet its goals, reflectsreflect its priorities, and provide a known schedule for the company to base on. Key Responsibilities
* Manage complex calendars for the CEO with a deep understanding of organizational priorities. You will be expected to analyze the impact of agenda changes, identify gaps, and propose alternative solutions.
* Directly manage, mentor, and oversee the administrative team, ensuring high standards of executive support across the CXO level.
* Ensure required meetings’ preparations, pre-alignment and readiness is done and is reflected in the meeting scheduling and handling.
* Internal communication partner in drafting and editing executive announcements and HQ updates, managing routines and preparation for company all-hands and divisional meetings.
* Provide end-to-end logistical support for the CEO’s office and HQ, including budget management, procurement requests, and travel expenses.
* Manage the company’s donation process end to end, including gathering requests and preparing materials for the committee to communicate with recipients.

HR Operations & Office Administrator We are looking for a proactive and highly organized HR Operations & Office Administrator to join our team. This role combines HR operational responsibilities with office management and front-desk duties, serving as a key point of contact for employees, visitors, and vendors. Key Responsibilities Front Desk & Office Management
* Staff the reception desk and warmly welcome all employees and visitors.
* Manage the day-to-day administrative operations of the office.
* Take full responsibility for the office’s maintenance and functionality, ensuring a safe, clean, and well-organized work environment.
* Coordinate and manage external vendors and service providers, including sourcing and scheduling technicians and repair services as needed.
* Oversee and manage the cleaning staff, ensuring high standards of cleanliness and ongoing upkeep of the office.
* Work closely with suppliers and service providers, including ordering office equipment and food supplies.
* Handle purchase requests from various departments and follow up on orders.
* Support operational and logistical needs such as company assets, parking, shipments, deliveries, and all administrative arrangements.
* Coordinate travel logistics for employees and visitors, including accommodations and pickups. HR Operations
* Act as an integral part of the HR team, supporting day-to-day HR activities.
* Take initiative in planning and executing employee welfare activities, including gifts, happy hours, company events, and engagement initiatives.
* Proactively identify opportunities to improve employee experience and workplace satisfaction.
* Support internal communications and employee engagement activities.
* Manage HR processes such as onboarding, offboarding, and ongoing HR procedures and projects.
* Maintain and update HR systems (e.g., HiBob) to ensure accurate and up-to-date employee data.