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Introducing Chargeflow Welcome to Chargeflow, where innovation meets expertise. We're not just another startup; we're a dynamic and rapidly expanding company driven by seasoned leaders in the world of fintech and eCommerce. Our passionate team is on a mission to tackle one of the most pressing issues plaguing online businesses today: chargeback fraud. This insidious menace all too often results in substantial losses, both in revenue and profits. Join us on our journey as we revolutionize the fight against chargeback fraud. Who We're Looking For - The Dream Maker We’re looking for an Office and Operations Manager to join our team and be the backbone of our daily operations. This person will create a smooth, efficient, and positive workplace experience, while also supporting cross-functional workflows across the whole organization and executive coordination. If you're proactive, highly organized, and thrive in a fast-paced environment, this role is definitely for you. Your Arena
* Manage all aspects of our Israeli office: supplies, equipment, vendors, maintenance, and other related tasks.
* Maintain a productive, welcoming, and fun work environment aligned with our team culture.
* Support day-to-day company operations including onboarding/offboarding, travel coordination, expense tracking, Happy Hours, company events and internal documentation.
* Work closely with HR, finance, and IT to support process execution and ensure nothing falls through the cracks.
* Help enforce and improve internal workflows and operational systems as we scale.
* Assist senior leadership with scheduling, meetings, and ad-hoc project coordination.
* Assist with vendor and contractor management, including contracts and renewals.
* Follow up on cross-functional action items and ensure project alignment across teams.

We are looking for an energetic and highly organized Office Manager to ensure our daily operations run smoothly and efficiently. This is a maternity leave replacement position, beginning in August. Key Responsibilities: Travel Coordination: Organize all aspects of business travel, including booking transportation and accommodations, and creating comprehensive itineraries to meet business needs and timelines. Office Management: Oversee office services, including maintenance and facilities management, ensuring a well-functioning workspace. Vendor Relations: Manage relationships with vendors and service providers, handling contracts, billing processes, and performance assessments. Supplies Coordination: Ensure the office is fully stocked with necessary supplies, managing kitchen inventory, mail distribution, and parking logistics. Wellbeing Initiatives: Collaborate with the HR team to plan and execute company wellbeing activities, fostering a positive workplace culture. Administrative Support: Perform a variety of administrative duties and assist with special projects as needed. Requirements: Experience: Proven experience as an office manager, administrative assistant, or personal assistant, with at least 2 years in a high-tech or biotech environment. Proactive Attitude: A self-starter who takes initiative and embraces a positive, can-do mindset. Problem-Solving Skills: Ability to tackle challenges effectively and make things happen. Multitasking Ability: A service-oriented individual who can juggle multiple tasks with grace and efficiency. Interpersonal Skills: Strong communication abilities with high energy and assertiveness to engage effectively with team members at all levels. Language Proficiency: Excellent written and verbal communication skills in both Hebrew and English.

A world-leading material science company, focused on the research, development, manufacturing, and marketing of vision and light control technologies that support safe, sustainable, comfortable, and agile user experiences across various industries. We are seeking a highly organized and proactive Front Office Administrator to join our team and provide essential administrative and operational support to the company. Joining the Gauzy team means being part of an elite group of innovators with a passion for creating future-defining and groundbreaking technologies that shape our everyday lives.
Responsibilities:

* Provide ongoing administrative and operational support.
* Manage office reception, including welcoming guests and candidates.
* Oversee calendar management and coordinate meetings.
* Organize meeting rooms and manage room schedules.
* Answer, screen, and forward incoming phone calls.
* Manage office supplies and ensure availability.
* Handle document filing, including supporting the accounting department.
* Arrange taxis and couriers as needed.
* Support managers during business trips abroad, including coordinating with travel agents, booking tickets, handling travel documents, and assisting with expense reports.