לוח משרות דרושים

we are seeking an experienced and highly organized Administrative Manager to join our team and manage the front desk at our Raanana office. This is a key position that combines office management, executive support, and front-desk responsibilities in a dynamic and fast-paced environment. Responsibilities:
* Oversee day-to-day office operations, including purchasing, vendor management, organization, and supplies.
* Serve as the primary contact point for employees and senior management, ensuring smooth administrative processes.
* Coordinate and organize company events, manage calendars, and assist with diverse internal activities.
* Manage the front desk: welcoming guests and vendors, handling phone calls and emails.
* Provide direct support to the Operations Manager: administrative assistance, meeting coordination, filing, task tracking, and issue resolution.

This role requires a highly organized, proactive professional who can manage complex logistics, coordinate cross-functional projects, and ensure readiness and alignment across the organization.



Core Responsibilities

1. Operational Coordination & Execution

Plan, coordinate, and manage employee engagement activities, leadership visits, and Lab-wide events.
Oversee all operational aspects including logistics, vendor management, scheduling, and on-site execution.
Maintain an operations calendar aligned with management priorities, ensuring consistency across functions.
2. Event & Project Operations

Lead operational planning and execution for internal and external events, ensuring seamless delivery across all stages (planning, execution, and follow-up).
Manage cross-functional projects from initiation to completion, ensuring deliverables are on time, within scope, and aligned with organizational goals.
Monitor and optimize event and project processes for efficiency, quality, and impact.
3. Crisis Operations Support

Lead operational response during crises, ensuring processes, logistics, and resources are in place to support leadership and employees.
Serve as the link between management, HR, IT, and Facilities to coordinate emergency responses, remote work readiness, or other operational disruptions.
4. Cross-Functional Collaboration

Act as the operational hub between executive management, HR, Facilities, IT, and other functions.
Ensure organizational alignment by translating leadership priorities into operational execution.
Partner with local and global teams to ensure smooth execution of operational and project activities.

We are seeking a highly organized, proactive, and people-oriented Office Manager to join our team. If youre a natural people person with a can-do attitude, strong interpersonal skills, and a problem-solving mindset, youll thrive in our fast-paced environment. Were looking for someone who brings positive energy, pays close attention to details, and enjoys being at the heart of it all. This is a full-time, onsite position based in Tel Aviv office, 5 days a week.
What am I going to do?:
* Own and manage all daily operations of the Tel Aviv office.
* Manage relationships with vendors and service providers from initial engagement to ongoing improvements in collaboration and terms.
* Support the onboarding and training of new employees to ensure a smooth and positive start.
* Assist in planning and executing company events, providing logistics support as needed.
* Oversee the companys visitor management system to create a professional and welcoming guest experience.
* Manage meeting room bookings and ensure availability for seamless scheduling.
* Manage the office seating arrangement system to ensure efficient use of space and a well-organized work environment.
* Provide professional leadership to the Office team, striving for excellence in employee service.
Equal opportunities:
We prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. We are proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, we will provide accommodation to individuals with disabilities or a special need.