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Required Executive Assistant, Human Resources
Israel Full time
About The Position
We offer hope to patients suffering from rare and severe diseases, by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets.
As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead, and work relentlessly to bring therapy to patients in need, no matter where they live.
Our values are at the core of every action we take, and we are committed to going above and beyond for the benefit of the patients we serve.
We are a dynamic, fast-paced company, operating in over 30 countries on 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile and adaptive, to join us on our mission. If you are looking to make a difference in people's lives, we invite you to join us!
The Executive Assistant will provide administrative and operational support to the HR team and personal assistance to the Chief People Officer (CPO).
Responsibilities
Manage sensitive matters with a high level of confidentiality and discretion
Sustain a daily calendar of meetings and events, including scheduling onsite and virtual meetings with multiple internal & external participants and booking conference rooms
Arrange travels and accommodations for the CPO and team members
Support HR budget management and control, including purchase orders and expense reports (invoices and POs)
Coordinate and prepare internal reports and presentations within the department and to management
Lead and coordinate various projects within and outside the department
Arrange and coordinate all HR departments social activities and events (offsite meetings, holiday toasts, birthdays, volunteering, etc.)
Work closely with the Employee Experience manager in arranging site events for all employees in Israel
Working closely with the Talent Management, Learning and Development in arranging workshops and learning activities.

You'll be the Affiliate administrative assistant and receptionist Tel Aviv office, responsible for office maintenance, purchase orders and invoices and support welfare activities.

It is a temporary full-time role, replacement for maternity leave, working in the office.

CORE JOB RESPONSIBILITIES

Staffing position all day long 8:00-17:00, 5 days per week at the office.
Responsible for office maintenance and is liaison with Atidim parking, cleaning, etc.
Answering incoming calls, transferring them or taking messages as needed.
Manage calendar of main management members as defined based on need.
Initiate Purchase Orders and invoices in SAP system for several business divisions.
Working with courier companies, sending and receiving mail and packages according to employees and business needs, distribute incoming mail and other delivers and organize outgoing post including courier posts/ shipments.
Welcome vendors and other guests, providing service and coordination among visitors and employees and keep visitor records align with company policies and procedures.
Maintaining a clean and orderly lobby and workspace.
Order office supply and food, order and prepare refreshments for office and meetings as needed.
Welfare activities - together with the business and Human Resources - initiate, support and execute activities and events, manages suppliers.
Coordinate guests visits from abroad according to need.
Responsible for filing contracts with external vendors.
Support ad-hoc projects as required by the business.