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we are looking for a Personal Assistant.
What will you do?
Manage Executive calendars and coordinate meetings
Make travel arrangements and handle expenses
Organize agendas and materials for meetings
Provide full administrative support and assistance to Executive and their department
Additional projects/activities as needed

Were looking for a highly organized and people-oriented Personal Assistant to provide personalized support to our Executive team.

This role focuses on task tracking, coordination, and personal assistance.

Please note this in an On-site role from our TLV office

What you will do
Assist our CEO with personal and day-to-day support needs
Track tasks and follow up on action items to ensure execution
Support executive team members with administrative and logistical tasks
Help coordinate personal errands and scheduling as needed
Maintain ongoing communication while ensuring discretion and confidentiality
Manage executive offsites in Israel and abroad

The Executive Assistant & Office Coordinator is a hybrid position designed to support CEO and strengthen the operational environment around executive management. This role combines high-level executive assistance with coordination of day-to-day office operations, ensuring seamless workflow, organizational clarity, and a stable, efficient working atmosphere.

This is a central, high-impact position that requires exceptional organizational ability, strong communication skills, and the maturity to operate in a fast-paced, high-performance environment.

Key Responsibilities

Executive Support

Full ownership of the CEOs complex calendar, prioritization, and scheduling.
Gatekeeping and managing incoming requests, ensuring the CEOs focus and time are protected.
Preparation and coordination of meetings, including room setup, materials, and guest hosting.
Coordination of business travel: flights, accommodation, ground transportation, itineraries.
Monitoring follow-ups and ensuring action items are completed by relevant parties.
Managing communication flow on behalf of the CEO when required.
Providing day-to-day logistical and administrative support.
Office Coordination

Serving as the main point of contact at the office reception area.
Greeting guests, candidates, partners, and visitors in a professional manner.
Coordinating meeting rooms, ensuring availability and readiness.
Providing administrative support to the Office Operations Manager when needed.
Assisting with light purchasing, office supplies, and logistics.
Ensuring order, structure, and a smooth daily operational rhythm across the office.