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We are seeking a highly organized, proactive, and professional Office Manager and Executive Assistant to be the operational backbone of our Tel Aviv office and provide comprehensive administrative support to the Executive Leadership. This dual role requires exceptional multitasking skills, strong problem-solving abilities, and a commitment to maintaining a professional, efficient, and welcoming office environment.
Key Responsibilities
Executive Assistant Responsibilities:
Executive Support: Provide high-level, confidential administrative support to the CEO, CFO, and other Executive Leaders
Calendar Management: Expertly manage complex calendars, prioritize conflicting demands, and schedule meetings (internal and external) with meticulous attention to detail.
Expense Management: Prepare and process expense reports and invoices, ensuring compliance with company policies.
Project Coordination: Assist with special projects and initiatives on behalf of the Executive Team.
Travel Coordination: Arrange and manage all aspects of executive travel - accommodation, visas, and detailed itineraries (excluding flights) in alignment with the global travel manager.
Administrative support in the finance unit- Lead the coordination and preparation of leadership meetings, including developing agendas, collecting materials, and verifying attendance. Track and follow up on action items and deliverables from management and cross-functional meetings, ensuring timely progress and accountability. support in the planning and execution of unit events.
Office Management Responsibilities:
Office Operations: Oversee all daily office operations in the Tel Aviv branch, ensuring a smooth, efficient, and professional work environment.
Reception oversees & Hospitality: Ensure a welcoming environment, sit at the reception, welcome and guide guests, help employees, and the site activities.
Event Planning: Coordinate and organize internal company events in the office in alignment with the site's administrators' team.
Facilities & Vendors: Manage vendor relationships (e.g., cleaning, catering, maintenance), oversee office maintenance and repairs, and serve as the main liaison with the building management.
Inventory & Supplies: Manage and maintain inventory of all office and kitchen supplies, ensuring proper stock levels and efficient purchasing within budget.
Budget Management: Monitor and track the office operations budget and expenses.
Onboarding & HR Support: Assist with the administrative aspects of new employee onboarding (e.g., preparing workstations, access cards, systems setup coordination).

This is a temporary position, maternity leave cover for 1 year.
AWS Global Sales drives adoption of the AWS cloud worldwide, enabling customers of all sizes to innovate and expand in the cloud. Our team empowers every customer to grow by providing tailored service, unmatched technology, and unwavering support. We dive deep to understand each customer's unique challenges, then craft innovative solutions that accelerate their success. This customer-first approach is how we built the world's most adopted cloud. Join us and help us grow.
AWS is looking for an Executive Assistant for our Senior Management in daily business.
The ideal candidate is a multi-tasker, manages proactive large volumes of different tasks, works very detail-oriented and has the desire and aptitude to grow with AWS and the job.
Key job responsibilities
Smooth administrative support and assistance to our Senior Management in daily business i.e. maintain calendar, handle post and calls, set-up conference calls, support in routine reporting and analysis preparation, handle internal & external meeting requests and prepare Agenda for meetings
Offer pro-active planning support, anticipating needs for meetings, seeking and coordinating information where appropriate, alerting to forthcoming deadlines
Compile executive summaries
Act as administrator for department cost center including checking and keeping track of expenses and follow up with accounting, as well as handling invoices
Co-ordinate regular circulation of information and reports internally to management team, peers and direct reports
Handle small projects i.e. maintain and create org-charts, run and maintain team intranet-website, research
Prepare and cross-read presentations, excel-sheets and diagrams
Handle correspondence and e-mails independently fluently in Hebrew and English
Handle travel bookings from A-Z including organization of trade fair visits
Coordination of team events and social activities
Team work with Executive Assistants to Managing Directors.