לוח משרות דרושים ניהול משרד משרה חלקית

We are looking for a highly organized and proactive Office Coordinator to oversee the daily operations of our Israel office. This role is ideal for someone who thrives in a fast-paced startup environment while ensuring smooth office operations within the structure of a larger global company. Youll be responsible for administrative support, office management, and fostering a positive team culture, ensuring our team has everything they need to work efficiently and happily.
As an Office Coordinator you will:
Man the reception desk, ensuring a professional and welcoming environment for all employees and visitors
Greet and direct visitors, vendors, and deliveries in a courteous and professional manner.
Maintain a tidy and professional appearance at the reception area.
Sort and scan incoming mail/packages, and coordinate domestic and international shipments from Israel.
Report ad-hoc maintenance issues to building management as needed.
Assist the EMEA Office Services Manager with administrative tasks and ordering related to office programs, including weekly lunches, kitchen vending, and parking management.
Respond to basic facilities-related requests via the ticketing system (e.g., stationery refills, water for meetings, maintenance ).
Work with building security to coordinate temporary and permanent access for employees and visitors.
Act as the first line of approval for Israel facilities-related invoices in Coupa, ensuring amounts are correct and services are completed
Source and onboard facilities vendors in Coupa.
Monitor stationery, place orders for replenishment, and distribute supplies as needed.
Provide onsite support for executive visits and events; includes assisting with room and catering setup for internal office meetings/events.
Ensure scheduled PPM services occur as planned by the landlord and notify the EMEA Office Services Manager of any updates, issues, or changes.
Assist with local onboarding and offboarding tasks (e.g., desk assignments and office welcomes).
Actively engage in Facilities team meetings.
Perform other reasonable tasks and duties as assigned, both locally and globally within the Corporate Services Department.

Required Site & HR Operations
Scope: 80% position
Location: Beit HaEmek, Mandatory on-site presence at the office
We are cutting-edge AgriTech company leveraging AI, robotics, and data-driven technologies to transform commercial beekeeping and protect one of the most vital ecosystems in the world. By combining advanced engineering with deep agricultural insight, we are redefining how bees are cared for at scale.
While our technology and AI-driven solutions are at the core of what we do, our people are just as important. We believe that behind every great product and breakthrough innovation stand engaged, supported, and valued employees. Creating a safe, pleasant, and human-centered work environment is a top priority for us-because taking care of our people enables us to take better care of the bees.
Key Responsibilities
Overall responsibility for the site, office, and workshop, including cleanliness, safety, maintenance, repairs, and continuous improvements.
Management office needs and supplies, including inventory tracking and procurement of workstations, food, cleaning materials, the office cleaning team, office equipment, and general supplies.
Handling all the procurement of Indirect suppliers (site and HR)
Planning, coordinating, and supporting company events, including happy hours, HR activities, holidays, company-wide events, and departmental initiatives.
Supporting employee lifecycle and milestone events, such as onboarding, birthdays, births, and other significant occasions.
Support and assistance in office and site build-out and improvement projects.
Preparing the office and workshop for important visits, meetings, and external guests.
Supporting the preparation and distribution of internal communications, including updates related to company information and ongoing activities.