דרושים » משאבי אנוש » Workplace Coordinator-Temporary

As an Office Manager, you will play an incredibly important role in setting up and maintaining the new Tel-Aviv office of our fast-growing company.
In this position, you will be working closely with the companys offshores accounting, legal, HR teams and managing all site administration.
Please note: This is a full-time on-site position at our Tel Aviv office, 4 days a week.
What will you do:
Own and manage all daily operations of the Tel Aviv office, ensuring smooth functioning and a positive work environment.
Be the face of the office, sitting at the front desk, welcoming employees, visitors, candidates, and suppliers, and making sure everything runs smoothly
Manage vendors and service providers - from initial engagement to ongoing improvements, negotiating terms, and building strong relationships.
Support onboarding and HR administration - work with our offshore HR team to manage employee onboarding/offboarding and training, ensuring a smooth and positive start.
Plan and operate welfare activities - including happy hours, team events, and office celebrations to enhance employee engagement.
Oversee office maintenance and logistics - manage purchasing of office equipment and supplies, IT support, kitchen, and other on-demand needs.
Manage budgets and finances - including petty cash, credit card reports, invoice payments, and procurement.
Coordinate office systems - manage seating arrangements and visitor management to ensure a professional and organized office experience.
Take ownership of ad-hoc projects and requests as they arise, contributing to a flexible and dynamic startup environment.

Were looking for an Office Operations & Employee Experience to join our OPS team !
This is a temporary role for at least 6 months (maternity leave replacement) and a great opportunity to join a fast-growing company, make a real impact on employee experience, and help shape an amazing workplace.
Youll be joining a collaborative, caring, and fun team thats passionate about what they do!
What will you actually be doing?
Oversee the day-to-day operations of the Tel Aviv office and provide administrative support to ensure smooth, efficient, and well-organized office operations.
Plan and execute employee welfare and engagement activities, including company events, happy hours, gifts, and other team initiatives.
Assist with the coordination and logistics of conferences, offsites, and internal meetings.
Take ownership of all office logistics and supplies, including cleaning services, kitchen management, and office equipment.
Facilitate and coordinate the onboarding logistics for new employees to ensure a seamless and welcoming experience.
Work closely and collaboratively with cross-functional teams across the organization

We are looking for a dynamic Office & Welfare Manager to join our vibrant team in Tel Aviv as a maternity leave replacement (7 months), with an option to transition into a permanent position.

In this dual role, youll ensure our office runs smoothly day-to-day while creating an employee experience that energizes, supports, and inspires our team.

Responsibilities:
Oversee and support all office administrative operations with a high level of service (welcoming visitors, answering phone calls, supporting employees day-to-day needs, etc.).
Manage office supplies, inventory, and vendors to ensure seamless office operations.
Coordinate onboarding/offboarding logistics in collaboration with HR and IT (workspace setup, access badges, equipment handover/returns).
Coordinate business travel arrangements and support conference logistics and reporting.
Own and manage the welfare budget responsibly and creatively.
Track office and welfare spend, process invoices, purchase orders, and reimbursements in coordination with Finance.
Plan and execute engaging company events, team gatherings, and culture initiatives.
Partner closely with the HR team and support ongoing people operations activities.
Lead initiatives that strengthen a positive, inclusive, and engaging workplace culture.
Proactively identify and launch activities that improve employee satisfaction and engagement.
Bring high energy, positivity, and a can-do attitude that elevates the office environment.
Serve as a trusted point of contact for employee feedback and continuous improvement, ensuring follow-up and action where needed.

Were looking for an Office Manager to own the day-to-day office operations while actively contributing to employee experience and wellbeing. The role supports the business by creating a workplace that is functional, welcoming, and culture-driven, and offers hands-on involvement in a variety of HR and EX projects.

You will report to the Employee Experience & Spaces Manager and work closely with partners across the organization. This is a full-time, on-site role.

What Youll Actually Do:

Manage daily office operations across all areas - reception, kitchen, meeting rooms, supplies, deliveries, and maintenance.
Own vendor relationships (food, cleaning, supplies, maintenance, etc.), including sourcing, negotiation, and ongoing management.
Ensure the workspace is organized, functional, and inspiring - through daily maintenance and projects like seating plans and space improvements - supporting business needs and company culture.
Serve as the main point of contact for employee requests and office-related needs.
Support HR processes, including onboarding and offboarding, to ensure positive employee experience.
Support Employee Experience initiatives - from events and activities to Happy Hours and other culture-building efforts.
Support travel logistics, including booking flights and accommodations.
Manage and track the office and Employee Experience budget, including planning, monitoring expenses, and identifying cost-effective solutions.

About us: We are bringing together the beauty from the work of artists with the inspiration from content creators that touch billions of people. We are recognized by the top brands in the world for having the highest quality digital assets for music, sound effects, stock footage and video templates by top artists and sound engineers. Our platform has disrupted the complex licensing model of digital assets to make it simple, resulting in increased reach for the work of the artists and confidence for the content creators and their respective companies. If you think this is exciting, just wait to learn what we are doing with AI to bring a better human experience centered on the work of both the artists and the content creators using their work!
About the role:
As the Employee Care & Office Manager, you will be responsible for ensuring the smooth operation of our office and creating a supportive and efficient work environment for our employees. This role is about creating a smooth, welcoming and engaging daily work environment, with a focus on execution, ownership and heart.
Key Responsibilities:
* Be the anchor of our workplace experience: create a warm, functional, and welcoming environment that supports our employees every day, as well as candidates and visitors.
* Serve as the point person for employee care, addressing queries regarding office management issues
* Oversee and run daily administrative duties in the office in meeting rooms, supplies, equipment, parking, cleaning, maintenance, etc and ensure that office is operating smoothly
* Execute employee initiatives from company events, gifting to wellness initiatives from business celebrations, to personal milestones.
* Assist in the onboarding process for new hires, ensuring a smooth integration into the company culture and operations.

we are looking for an experienced Office Manager with proven experience in employee wellbeing to own office operations while leading and supporting Employee Experience initiatives across the organization. This role requires full time presence in the office, five days per week.
What will you do:

* Oversee daily office operations and administrative procedures
* Manage office supplies, vendors, equipment, and ongoing maintenance
* Ensure a well organized, safe, and welcoming work environment
* Take ownership of employee wellbeing and office experience initiatives
* Plan and support wellbeing activities, team events, and engagement routines
* Serve as a primary point of contact for employee day to day needs
* Coordinate onboarding and internal activities from an office experience perspective
* Work closely with HR, Finance, and leadership on operational and wellbeing related needs

About Us:
we are a leader in threat detection and response, designed to simplify security for organizations of all sizes. Our mission is to empower lean security teams and their partners with an AI-powered, unified platform that autonomously detects, protects, and responds to threats - backed by 247 security experts. With a Partner First mindset, we focus on helping customers and partners stay protected, operate confidently, and achieve their goals. Our vision is to give every organization true cybersecurity peace of mind, providing fast, accurate protection without the noise or complexity.

Were looking for a highly organized, proactive, and energetic Office Manager to support the daily operations of our Tel Aviv headquarters. This person will play a key role in creating a smooth, professional, and fun work environment that reflects our vibrant culture. Youll be the heart of our office-ensuring everything runs seamlessly, supporting our teams and helping make us an exceptional place to work every day.
Key Responsibilities:
Oversee the day-to-day operations of the TLV office, maintaining a welcoming, productive, and well-organized workspace
Serve as the main point of contact for employees, guests, vendors, and building management
Manage office logistics, including supplies, equipment, pantry, and facility maintenance
Support onboarding processes and employee engagement initiatives
Manage office-related budgets, expenses, and vendor relationships
Help ensure a safe, efficient, and inspiring workspace for all.

This is a global, high-impact role at the heart of how our people experience our company.
Sitting at the intersection of culture, operations, and people experience, you will design and drive programs that strengthen our global identity while supporting regional uniqueness.
Youll manage office managers across locations, oversee workplace operations end to end, and lead initiatives that make our company a place people feel connected to and proud of.
Were looking for someone with energy, creativity, and a strong operational backbone - a culture builder who knows how to turn ideas into well-run, people-first experiences.
Responsibilities
Culture and Employee Experience
Lead global employee experience initiatives that deepen engagement, belonging, and cross-site connection.
Shape culture-building programs that reflect our companys values and give each location a unified, vibrant experience.
Drive internal communication that keeps people aligned, informed, and celebrated.
Global Workplace and Operations
Oversee daily operations across multiple offices, including maintenance, supplies, space planning, and safety.
Manage and mentor office managers in Israel and the US, ensuring consistent, high-quality experience across sites.
Own vendor relationships, contracts, and welfare budgets, keeping operations smooth and cost-effective.
Lead procurement of equipment and supplies, ensuring employees have what they need to work well.
Onboarding, Events, and Global Support
Lead onboarding and offboarding logistics that create a strong first impression and a respectful exit experience.
Drive the planning and execution of company events, celebrations, offsites, and cultural moments.
Provide operational support to global teams, solving issues quickly and coordinating across time zones.

Responsibilities:
Manage HR operations and employee experience activities across the company.
Plan, coordinate, and execute team‑building events, holiday activities, employee celebrations, and toast gatherings.
Manage employee gifting for holidays, birthdays, milestones, and personal events.
Oversee office operations, including vendors, supplies, logistics, and day‑to‑day office needs.
Build, maintain, and update internal HR and employee portals.
Collaborate closely with the Biz Operations team on cross‑company processes and operational improvements.
Manage the HR welfare Gantt chart, ensuring the smooth planning and execution of all employee-related activities in Israel and globally.
Handle ongoing HR budget tracking, including welfare, events, and operational expenses.
Support onboarding and offboarding processes, including equipment coordination and scheduling.
Ensure a positive, welcoming, and efficient office environment for all employees and visitors.

Were looking for a highly organized, proactive, and service-oriented Office Manager to oversee all administrative operations for our beautiful facilities on the 55th & 56th floors of Azrieli Sarona tower. This is a pivotal role responsible for overseeing the daily operations of our office, ensuring everything runs smoothly and efficiently. The Office Manager will serve as the primary point of contact for office-related matters and will play a key role in creating a welcoming and well-functioning work environment for employees and guests.
Full-time position, 5 days a week: 09:00 - 18:00 on site
Responsibilities:
Oversee front desk operations
Manage administrative processes, including scheduling meetings and supporting internal events
Supervise general office organization, cleanliness, and maintenance
Serve as the go-to person for employee queries regarding office logistics, supplies, and vendor coordination
Manage relationships with service providers (e.g., maintenance, cleaning, delivery, security)
Monitor office inventory and place orders for supplies as needed
Travel management for employees, including flight and hotel arrangements, insurance, and expense reports.
Collaborate with HR and Finance teams for onboarding, equipment distribution, and office budgeting when relevant
Assist in budget preparation and monitor office expenses to ensure cost-effectiveness.