we are seeking a motivated and organized Receptionist & Administrator to join our fast growing company, based in a new building in Givatayim. This position is a full time position, required coming to the office every day.
As a front desk receptionist, you will be the first point of contact for anyone who arrives at the office. You will answer phone calls and emails, work with courier companies and work with service providers and contractors.
This position is part of the Finance department!
What You'll Be Doing day to day:
Welcoming visitors, directing and announcing them appropriately
Manage planning and logistics associated with calendars, meetings and conference rooms
Respond to employee inquiries and office needs
Receive and sort daily mail/deliveries/couriers
Lead office and facilities maintenance
Serve as the main point of contact for vendors and manage ongoing communication with service providers.
Conduct regular cleaning audits and inspections to ensure the highest standards are met.
Oversee facility maintenance and coordinate repairs to ensure a safe and functional work environment.
Handle daily operations management to support seamless office logistics and employee experience
Support procurement by creating and managing purchase orders for facility expenses while ensuring all necessary approvals and documentation are in place.

Our Administrative & HR department is looking for a talented, proactive, service-oriented Administrative Assistant to join our growing team.
Responsibilities & Scope of Role:
Front Desk & Guest Experience:
Managing reception, welcoming guests, coordinating visitor check-in, and providing VIP hospitality.
Preparing meeting rooms (setup, refreshments, cleanliness, equipment readiness).
Supporting employee-facing needs with exceptional service and professionalism.
Office Operations & Welfare:
Managing food services: kitchens, refreshments, lunch coordination, and Happy Hour.
Overseeing office cleanliness, maintenance requests, and vendor coordination.
Handling employee-related orders (parking, access cards, equipment, swag).
Managing welfare activities: birthdays, anniversaries, holiday gifts, and team events.
Documenting administrative and welfare expenses and maintaining budget awareness.
Setting up workstations for new hires: equipment, seating, welcome packages.
Meetings, Travel & Logistics:
Managing meeting room calendars and ensuring room readiness.
Coordinating domestic and international travel arrangements as needed.
Supporting logistics for internal and external visitors.
Employee Support & HR Coordination:
Assisting with onboarding processes and first-day orientation.
Assisting the Payroll Controller with attendance system updates.
Collaborating with HR and Finance on invoices, documentation, and reimbursements.
Location: Ramat HaChayal, Tel Aviv
Work Model: On-site, full-time, morning hours overseeing the reception desk.

We are looking for a highly organized and proactive Receptionist & Office Admin to join our HR & Administration team
Responsibilities:
Greet, assist, and direct employees/visitors at the front desk.
Support office activities such as managing parking lots, ordering office supplies and groceries.
Draft and prepare emails, letters, reports, and other documents.
Prioritize and manage multiple tasks simultaneously, demonstrating high initiative and attention to detail.
Oversee planning and logistics related to meetings and conference rooms.
Coordinate with various suppliers, including negotiating prices, sourcing new suppliers, handling issues, and overseeing invoice receipt and approval.
Support and assist employees and managers with administration related tasks.

At our company, Israels first fully digital bank, were building the technology that powers a new era of intuitive, transparent, people-first banking. As our platform grows and our services expand, were looking for a Back Office professional to support and strengthen the operational foundation of our trading activity.
The Back Office function ensures the seamless execution, accuracy, and integrity of all trading operations. This role combines daily hands-on transaction management with participation in building new operational workflows, system requirements, and control processes.
Youll be part of an innovative, pioneering project shaping the next generation of digital trading experiences within the bank.
Your Day-to-Day
Perform reconciliations, allocations, settlements, and end-to-end transaction monitoring.
Conduct operational checks and controls to ensure accurate execution and minimize operational risk.
Manage the lifecycle of trading transactions, ensuring timely and correct settlement.
Take part in setup projects-defining requirements, drafting specifications, and performing system testing.
Draft and maintain operational procedures and internal guidelines.
Work extensively with banking systems, back-office tools, and control environments.
Support the establishment of new trading activities and infrastructure.

we are revolutionizing the construction industry by introducing advanced AI and Computer Vision technologies into traditional construction processes.
The platform seamlessly transforms construction operations into data-rich, digital environments, saving time and minimizing costs. Our product is already being used on active construction sites in more than ten countries, creating tremendous value for our clients and users.
we are backed by a world-class investment team comprised of VCs, construction industry leaders and well-known angel investors.
This position offers the opportunity to support cutting-edge technology work.
Responsibilities:
Responsible for analyzing and labeling data as part of our product manufacturing processes.
Responsible for ensuring the accuracy, completeness, and overall quality of the data at the customer site
provides fast, precise, and professional responses to special requests from the customer.
Take part in product improvement and work optimization.
Be at the center of the company's endeavors.
Be a crucial part of the companys product quality.
Takes a proactive part in the configuration of projects.

We are seeking a dynamic individual to join our team as a Sales Admin Support Specialist.
Job Id: 25395
Become a key player in building relationships, managing orders, and contributing to the success of our sales team.
Temporary position for 6 months - with an option!
Key Responsibilities:
Responsible for maintaining close relationships with our partners and field to insure all sales, service, and billing needs are handled properly.
A focal point on all post-sales, order related issues including order processing
Training of sales representatives and partners on our operations, ordering processes and post sales issues
Continually learn and develop a working knowledge of all company processes and procedures; understand and support the department policies and procedures
Analyzing trends and proactive solutions on post sales issues and order related processes
Project Management of ongoing projects.

We are looking for an Office Manager (Front Desk & Admin) for our TLV office
What Youll Do:
Oversee the offices front desk, including handling visitors, vendors, and couriers.
Handle office logistics needs and maintenance tasks, including cafeteria operations, office equipment and supplies, cleaning services, etc.
Provide administrative assistance to employees and senior managers.
Support the HR team with various administrative tasks.
Support the recruiting team by handling administrative tasks.
Work from the office 5 days a week.

We are currently seeking an Operations Coordinator
The role includes:
Manage and coordinate ongoing administrative processes within the HR department, including task follow up, data updates and work in accordance with organizational procedures
Collect, consolidate, and monitor information from multiple internal systems in order to maintain organization and provide an up to date operational overview
Work regularly with internal information systems, including data entry, ongoing updates and information extraction as needed
Produce operational and tracking reports to support internal control and decision making processes
Provide ongoing administrative and operational support to the team and managers, including coordination, follow up and assistance with changing tasks