דרושים » מכירות » Operations Coordinator

Vacancy Notice - Secretary in the Finance, Contracts and Audit Section.
We are:
The company is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the company is represented through 145 diplomatic representations, known also as our company Delegations, which have a similar function to those of an embassy.
The company Delegation to the State of Israel in Tel Aviv works in close coordination with the Embassies and Consulates of the 27 company Member States. We are a fully-fledged diplomatic mission and represent the company in dealings with the Israeli government in areas that are part of the company's remit.::
We offer:
A two-year contract extendable (up to seven years) for the post of Secretary (Local Agent Group 3) in the Finance, Contracts and Audit Section. The team consists of three colleagues.
Under this post, the recruited person will be attributed functions depending on the needs of the Delegation and on the changes of these needs. The successful candidate will serve under the direct supervision of the Head of Finance, Contracts and Audit Section.
The Secretary will provide daily administrative and organizational support to the Finance, Contracts, and Audit Section, as well as general administrative assistance to the Cooperation Section. These sections collaborate closely to ensure the effective implementation of our company funded cooperation programmes.
The vacancy is an opportunity for a motivated and proactive candidate to integrate into a very interesting and stimulating environment. The ideal candidate should be well organized, service oriented, flexible, and able to work under tight deadlines and pressure. Additionally, the position requires a resourceful team player who demonstrates a strong ability to exercise confidentiality and professionalism at all times. The candidate must have good drafting and communication skills in English and Hebrew. The candidate will be required to quickly attain competency with the company's procedures and IT tools.
Following main tasks and duties are currently required:
Provide secretarial support and ensure the effective administrative functioning of the section in line with internal procedures and workflows.
Manage the timely registration and filing of various documents, including invoices, reports, letters, etc.
Organize meetings, field visits, and financial and operational on-the-spot checks.
Assist in the preparation and processing of contracts, amendments, and related documents.
Provide secretarial support to evaluation committees for procurement procedures and calls for proposals.
תאריך הגשת המועמדות: 16.02.2026 13:00.

Responsibilities:
Manage HR operations and employee experience activities across the company.
Plan, coordinate, and execute team‑building events, holiday activities, employee celebrations, and toast gatherings.
Manage employee gifting for holidays, birthdays, milestones, and personal events.
Oversee office operations, including vendors, supplies, logistics, and day‑to‑day office needs.
Build, maintain, and update internal HR and employee portals.
Collaborate closely with the Biz Operations team on cross‑company processes and operational improvements.
Manage the HR welfare Gantt chart, ensuring the smooth planning and execution of all employee-related activities in Israel and globally.
Handle ongoing HR budget tracking, including welfare, events, and operational expenses.
Support onboarding and offboarding processes, including equipment coordination and scheduling.
Ensure a positive, welcoming, and efficient office environment for all employees and visitors.

Our growth is driven by delivering real value to our clients, and this is also reflected in our culture, which encourages personal development, a unique and rewarding work environment, innovation, and excellence.
We are currently seeking a Back Office Coordinator for the Finance Department
The role includes:
Issuing tax invoices and allocating incoming payments to customer accounts
Liaising with clients accounting departments for clarifications and inquiries
Managing and maintaining client contact information
Monitoring and updating partners and clients regarding account balances and payment.

Join our Workplace & Employee Experience team and help create a welcoming, organized, and engaging office environment! We are looking for a friendly, proactive, and detail-oriented Workplace Specialist to manage office operations, support employees and visitors, and contribute to a positive workplace experience.
This role is a great opportunity for someone looking to grow their career in office administration while working in a dynamic, fast-paced, and supportive environment.
The role also offers a unique opportunity to be part of an exciting office relocation process, playing a hands-on role in a major transition and helping shape the employee experience in our new offices.
This is a fully onsite role, requiring daily presence at the office Sunday-Thursday
What Youll do:
Front Desk & Office Operations
Serve as the first point of contact, greeting and assisting employees, visitors, and candidates with a professional and warm approach.
Maintain a clean, welcoming, and organized reception area.
Manage incoming and outgoing mail, deliveries, and courier services.
Oversee office supplies, ensuring availability and timely restocking.
Coordinate with vendors for office supplies, snacks, and maintenance requests
Provide administrative support.
Track office expenses and manage invoices and Working closely with the Finance Department .
Employee Experience & Onboarding
Support new hires by assisting with their first-day setup and office orientation.
Help organize employee engagement activities such as happy hours, company events, fun days and gifting programs.
Ensure workplace security by managing visitor logs.

We are looking for a highly organized, people oriented and service minded Office Admin and Employee Experience professional to join our team and support our growing organization.
A day in the life
Oversee employee experience activities, including welfare programs, company-wide events, volunteering initiatives, team events, celebrations, gifting, and swag.
Plan, coordinate, and execute company events and team activities while managing external suppliers, negotiations, and timelines.
Manage the well-being and office budget, including tracking expenses, producing reports, and maintaining financial accuracy.
Handle attendance reports, employee benefits such as meal card management and other ongoing administrative tasks.
Lead the new hire onboarding process, including preparing the workstation, coordinating system access, providing first-day guidance, and ensuring a smooth integration.
Coordinate domestic and international travel for employees, including flights and related arrangements.

our company Software Technologies is looking for an Administrative Assistant to join us!
The Administrative Assistants team is responsible for managing the schedules and communications of key executives at our company. This includes prioritizing emails and phone calls, and coordinating meetings, business events, and travel arrangements.
Key Responsibilities
Providing administrative assistance to the executive level management
Meeting coordination and scheduling
Coordination of business trips, including agendas and visits abroad
Monitoring and filtering phone calls
Mail and e-mail monitoring and filtering
Support management and company events i.e. external visits, management and board meetings
Follow up on action items.

We are looking for a Back Office Specialist to assist our customers with all their billing needs.

The Back Office Specialist responsibilities include resolving customer queries, recommending solutions, and solving billing inquiries and issues. To be successful in this role, you should be an excellent communicator whos able to earn our clients trust.



Ultimately, you will help establish our reputation as a company that offers exceptional customer experience during all sales and after-sales procedures.