דרושים » אדמיניסטרציה » Reception Secretary

Our company is looking for an organized and self-motivated office administrator to join us. In this role, you will be responsible for providing administrative support to our office personnel. The office administrators role will include working closely with our CEO and leadership team by handling clerical duties, coordinating calendars, and organizing meetings.
Responsibilities:

* Provide ongoing administrative support to all employees and management levels at the front desk including phone calls.
* Welcoming visitors, vendors, and candidates.
* Personal Assistant to the CEO, manage his schedules and responsible for his calendar and visitors. Coordinating management meetings and order refreshments.
* Organize the office layout, purchasing office supplies, equipment, and furniture.
* Supporting new employees' onboarding.
* Support ad hoc and ongoing projects on various relevant administrative aspects.

We are looking for a self-motivated, strong and organized Office Coordinator to join our admin team in Israel.
As an Office Coordinator you will be the face of daily life at our office. Youll deliver excellent customer service while managing all day-to-day operations, maintain and organize our work environment, and create a place where employees can be productive and enjoy themselves.
This position is right for you if you have high energy, plenty of motivation, excellent communication skills, and superb attention to detail. This is a fantastic opportunity for anyone who thrives in a fast paced, dynamic environment, enjoys learning and to be the first point of contact for all employees when it comes to in-office requests and operations.
How youll make an impact:
Be our face, sitting in the reception while being a welcoming point of contact for employees, clients, and visitors on a wide range of requests
Organize and coordinate administration duties while ensuring high levels of organizational effectiveness at the office reception and maintain inventory of all supplies, including medication orders and our fully-stocked kitchen,deliveries etc.
Tracking office supply costs against pre-existing budgets.
Manage relationships with vendors - searching and negotiation with potential external suppliers, external suppliers related to the office ( groceries, Happy Hours,meetups, anniversary etc.).
Ensure a pleasant working environment and smooth ongoing operation of all administrative needs.
General operation and administrative responsibilities, including welcome visitors, answer phone calls, and assist every employee or guest with every need.
Support finance department with expense.
General operational support with different activities and with issues that may arise.
Handle matters with the highest level of confidentiality and time sensitivity.

our company Software Technologies is looking for an Administrative Assistant to join us!
The Administrative Assistants team is responsible for managing the schedules and communications of key executives at our company. This includes prioritizing emails and phone calls, and coordinating meetings, business events, and travel arrangements.
Key Responsibilities
Providing administrative assistance to the executive level management
Meeting coordination and scheduling
Coordination of business trips, including agendas and visits abroad
Monitoring and filtering phone calls
Mail and e-mail monitoring and filtering
Support management and company events i.e. external visits, management and board meetings
Follow up on action items.

We are looking for a highly organized and detail-oriented Intern to join our System Monitoring and Controls team . This is a full time back office intern position focused entirely on computer-based work, data handling, task coordination, and supporting internal operational processes for our Energy Storage System projects.
This role requires precision, ownership, and an ability to manage multiple tasks in parallel while maintaining structure and clarity. You will be responsible for monitoring system data, scheduling, routing issues to the relevant experts, and ensuring smooth operational flow behind the scenes.

Our growth is driven by delivering real value to our clients, and this is also reflected in our culture, which encourages personal development, a unique and rewarding work environment, innovation, and excellence.
We are currently seeking an Operations Coordinator
The role includes:
Manage and coordinate ongoing administrative processes within the HR department, including task follow up, data updates and work in accordance with organizational procedures
Collect, consolidate, and monitor information from multiple internal systems in order to maintain organization and provide an up to date operational overview
Work regularly with internal information systems, including data entry, ongoing updates and information extraction as needed
Produce operational and tracking reports to support internal control and decision making processes
Provide ongoing administrative and operational support to the team and managers, including coordination, follow up and assistance with changing tasks.