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a global leader in advanced operational drone systems, is seeking a dynamic and highly organized Office & Employee Experience Manager to join our team.

This role offers a unique opportunity to shape the day-to-day operations and organizational culture of a fast-growing tech company. You will be the heart of our office, ensuring operational excellence while creating an inspiring and engaging environment for our employees. If you are a people-person with a passion for streamlining processes and driving impactful internal initiatives, we want to meet you.

Responsibilities

Office Operations: Lead end-to-end office management, including facilities, logistics, and daily administrative operations to ensure a seamless work environment.
Employee Experience & Welfare: Design and execute annual welfare programs, holiday gifts, and team-building events aligned with company goals and culture.
Budget & Procurement: Manage office and welfare budgets, lead procurement processes, negotiate with vendors, and oversee purchase orders.
Executive Support: Provide high-level operational support to senior leadership, including calendar management and complex travel logistics.
Onboarding & Lifecycle: Facilitate employee onboarding and professional training sessions to ensure a positive employee journey from day one.
Community & Culture: Initiate and coordinate community volunteering activities.

Were looking for a highly organized, proactive, and service-oriented Office & Operations Manager to own the day-to-day workplace and operational experience in Israel.

This is a hands-on and highly visible role that combines office operations, global travel coordination, executive support, and employee experience. Youll be responsible for keeping the office running smoothly, ensuring seamless travel arrangements for employees and executives, supporting a senior leader with calendar management, and creating a professional and engaging workplace experience.

The ideal candidate is someone who is exceptionally organized, takes full ownership, knows how to manage multiple priorities, and enjoys being the person who makes things happen behind the scenes.

What You Will Own

Office & Workplace Operations

Own the day-to-day operations of Aquas Israeli office, ensuring a smooth, professional, and welcoming workplace experience
Manage office maintenance, including vendors, facilities, deliveries, supplies, and workplace services
Manage operational and office-related budgets
Identify operational needs proactively and drive solutions from start to finish
Maintain strong relationships with office vendors and service providers and ensure high-quality service
Executive Support

Provide trusted administrative support to a senior leader, including calendar management, meeting coordination, scheduling, and prioritization
Coordinate internal and external meetings and ensure smooth day-to-day communication
Handle sensitive and confidential information with a high level of discretion and professionalism
Support ad-hoc executive and operational needs as required
Travel Management

Own end-to-end travel coordination for employees and executives, including flights, hotels, ground transportation, visas, and travel logistics
Coordinate domestic and international business travel across multiple locations and time zones
Manage last-minute changes and unexpected travel challenges with speed and discretion
Work with travel agencies and external providers to ensure an efficient and cost-effective travel experience
Ensure travel arrangements follow company policies and budgets
Employee Experience & Events

Partner with HR and People teams on employee-facing initiatives, onboarding/offboarding logistics, and workplace activities
Help create a workplace experience that reflects Aquas culture and makes employees feel supported and connected
Support company-wide and leadership events from planning through execution

The Executive Assistant plays a central role in managing the CEOs day-to-day operating flow, ensuring priorities, logistics, and execution are handled with precision and reliability.

Key Responsibilities

Own and manage a highly complex and dynamic calendar, prioritizing time based on business and leadership needs
Proactively plan, protect, and optimize the CEOs time, including buffers, focus blocks, and rapid adjustments
Coordinate internal and external meetings end-to-end, including preparation, logistics, and follow-up
Plan and manage complex international and domestic travel, including itineraries, visas, and last-minute changes
Support logistics for board meetings, leadership offsites, and executive-level events
Act as a trusted point of coordination between the CEO and senior internal and external stakeholders
Handle sensitive professional and personal matters with absolute discretion and sound judgment
Operate with full ownership to reduce noise, friction, and distractions from the CEOs day-to-day work