לוח משרות דרושים אדמיניסטרציה

We are seeking a highly motivated and organized individual to provide executive-level support to our CEO and other executives in Israel. The Executive Assistant will play a critical role in managing the day-to-day operations of the CEOs office, act as a first point of contact for the CEO, ensure the smooth running of the business, and maintain the highest level of confidentiality at all times. The successful candidate will be a self-starter who can multitask, prioritize and deliver high-quality work in a fast-paced environment.
Location: Ramat Gan (Hybrid)
Key Responsibilities
Administrative support:
Manage the CEO's calendar, schedule appointments, coordinate logistics, ensure we are prepared for all meetings, calls, and events, and follow up on action items.
Manage travel arrangements, including flights, hotels, and ground transportation, for the CEO and other members of the executive team as needed.
Work collaboratively with other members of the executive team and provide administrative and calendar support to other functions as needed.
Arrange office meals, deliveries, packages, gifts, and other ad-hoc errands for the CEO.
Maintain daily expenses of the CEO and other executives, and prepare monthly or quarterly reports.
Project and event management:
Support the CEO in the logistics and execution of certain CEO initiatives such as conference prep, symposium planning, offsites and other similar events.
Prepare facilities for scheduled events and arrange food and refreshments, if required.
Proactively track and manage post-meeting action items and commitments into structured follow-ups and workflows.
Coordinate specific projects, managing timelines, cross-functional resources, and necessary documentation to ensure project operational continuity.

We are seeking a highly organised and detail-oriented Workplace Assistant.
As the first face our visitors see, youll be the heartbeat of our IL office. Youll be the person who greets guests with a warm smile, sets the tone for their experience, and brings positive energy to our team every day. With our office just getting off the ground, youll have the unique opportunity to help shape its culture, create a welcoming atmosphere, and make sure everyone - from clients to colleagues - feels right at home.
Youll work hand-in-hand with our EMEA Workplace Experience Manager and be part of our vibrant EMEA People Experience team - the crew that makes our offices buzz and our people smile.
Front Desk & Visitor Management
Greet and assist visitors,lack and emai notifying relevant team members upon arrival via internal communication tools such as Sls.
Oversee the entry and exit of staff, visitors, and deliveries.
Maintain the office area to ensure it is tidy and presentable at all times.
Coordinate visitor passes, access cards, and security sign-in procedures.
Office Support
Meeting room management.
Ensure our company property is secure and sensitive information is appropriately protected.
Keep snack areas well-stocked.
Manage the 10bis account to ensure employees receive daily lunch options within budget.
Support the Workplace Experience Manager with administrative tasks.
Assist in calculating and reporting office attendance.
Identify and implement creative ways to foster employee engagement, team-building, volunteering, and cultural celebrations within a cost-conscious budget.
Plan, coordinate, and set up for internal events and initiatives.
Assist the Workplace Experience Partner in maintaining full health and safety compliance within the office.
Assist with onboarding new staff members, helping them settle in smoothly and feel welcomed from day one.
Maintain relationship with Building Management and escalate employee requests when needed.

Order Management Team Lead - JD
The Order Management team handles the Order-to-Invoice processes, including reviewing submitted orders, processing them in ERP and CRM systems, activating licenses and invoicing.
As the Order Management Team Lead, you will be responsible for leading the team while remaining hands-on in providing high-quality support to both internal and external customers. You will own the end-to-end Order-to-Invoice flow, ensure operational excellence, and act as a key cross-functional partner across the organization.
Responsibilities:
Lead, manage, and develop the Order Management team, including onboarding, mentoring, and performance management
Own and oversee the full Order cycle, ensuring accuracy, efficiency, and compliance
Support the sales and customer success teams in all aspects of deal flow, from deal submission through finance approval, invoicing, and licensing
Serve as the escalation point for complex or high-impact customer and sales issues
Prioritize team workload and ensure smooth execution, especially during high-pressure end-of-quarter periods
Act as the main interface between Order Management and supporting functions: Finance, Sales & SalesOps, Legal, Customer Success and Operations
Ensure adherence to company policies, SOX compliance, and Revenue Recognition regulations
Drive process improvements, documentation, and best practices to increase scalability and efficiency
Maintain strong relationships with customers, partners, and internal stakeholders.