לוח משרות דרושים ניהול משרד

We are looking for a highly organized and proactive Office Coordinator to oversee the daily operations of our Israel office. This role is ideal for someone who thrives in a fast-paced startup environment while ensuring smooth office operations within the structure of a larger global company. Youll be responsible for administrative support, office management, and fostering a positive team culture, ensuring our team has everything they need to work efficiently and happily.
As an Office Coordinator you will:
Man the reception desk, ensuring a professional and welcoming environment for all employees and visitors
Greet and direct visitors, vendors, and deliveries in a courteous and professional manner.
Maintain a tidy and professional appearance at the reception area.
Sort and scan incoming mail/packages, and coordinate domestic and international shipments from Israel.
Report ad-hoc maintenance issues to building management as needed.
Assist the EMEA Office Services Manager with administrative tasks and ordering related to office programs, including weekly lunches, kitchen vending, and parking management.
Respond to basic facilities-related requests via the ticketing system (e.g., stationery refills, water for meetings, maintenance ).
Work with building security to coordinate temporary and permanent access for employees and visitors.
Act as the first line of approval for Israel facilities-related invoices in Coupa, ensuring amounts are correct and services are completed
Source and onboard facilities vendors in Coupa.
Monitor stationery, place orders for replenishment, and distribute supplies as needed.
Provide onsite support for executive visits and events; includes assisting with room and catering setup for internal office meetings/events.
Ensure scheduled PPM services occur as planned by the landlord and notify the EMEA Office Services Manager of any updates, issues, or changes.
Assist with local onboarding and offboarding tasks (e.g., desk assignments and office welcomes).
Actively engage in Facilities team meetings.
Perform other reasonable tasks and duties as assigned, both locally and globally within the Corporate Services Department.

We are looking for a highly organized, analytical Operations Specialist to support cross-functional initiatives and help scale our business processes.

This role combines operational execution, strategic support, and exposure to legal and compliance matters. You will work closely with leadership and multiple teams to ensure smooth, compliant, and efficient business operations. This is a 12-month fixed-term position.

Responsibilities -

Business & Operational Support

Support and optimize cross-functional business processes
Assist with operational planning and execution
Manage contract lifecycle tracking and documentation
Legal & Compliance

Assist in commercial agreement processes (customers, vendors, partners)
Coordinate and review legal documentation (NDAs, MSAs, SaaS agreements, DPAs, etc.)
Support due diligence and corporate documentation processes
General Operations & IT

Oversee day-to-day operational logistics and internal infrastructure
Manage relationships with IT vendors and service providers
Coordinate employee onboarding/offboarding processes (equipment, system access, permissions)
Maintain SaaS tools administration (user management, access control, renewals)
Monitor security and compliance procedures in collaboration with relevant teams

we are a fast-growing medical device company focused on the development, manufacturing and commercialization of innovative devices for endovascular interventional procedures. We are seeking an Office Manager (temporary position for maternity leave coverage) to play a key role in ensuring smooth day-to-day operations and providing high-quality service to all employees. Location: Yokneam, Israel Position Scope: 80% position, on-site daily, (5 days a week).
?Scope & Responsibilities?Administrative Management:
* Provide professional administrative support and high-quality service to company employees.
* Manage daily office administrative activities and workflows.
* Greete visitors, address their inquiries, and guide them to the appropriate contacts.
* Assist employees visiting from other sites with hotel accommodation and transportation arrangements.
* Support the onboarding process for new hires, including setting up workspaces and coordinating necessary equipment.
* Manage company mobile phone and leased vehicle operations. Office Maintenance: Manage office supplies, groceries, and office equipment.
* Supervise the cleaning staff.
* Address office maintenance issues promptly and source appropriate solutions as needed. Shipments & Logistics:
* Manage local and international shipments via courier platforms and customs authorities.
* Coordinate and process customer product shipment orders using the ERP system.
* Manage customer correspondence related to orders and deliveries, including order confirmations, delivery updates, and customer requests.
* Provide customer service within the logistics process, including order follow-up, shipment tracking, and resolving delivery-related issues.
* Handle import/export processes in coordination with freight forwarders and relevant local or international authorities.
* Oversee domestic and international shipping operations, including coordinating pickups, tracking shipments, and supporting customs clearance. Executive Support:
* Provide administrative support to the CEO and CFO, including preparation for board meetings and coordination of investor visits.