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We are actively seeking a talented, highly organized, and proactive Office & Welfare Manager to join our dynamic team.
The ideal candidate will bring a 'can-do' approach and possess the capability to effectively manage multiple priorities in a fast-paced environment.
As our Office & Welfare Manager, you will play a pivotal role in overseeing the day-to-day operational activities of the company, managing relationships with service providers, and ensuring the smooth running of the office, kitchen, and maintenance vendors.
You will also play an important role in supporting employee experience initiatives, working closely with HR and managers to create a workplace where employees feel supported, connected, and engaged.
What youll do:
Manage day-to-day office operations, including overseeing office inventory, groceries, supplies, and maintenance (cleaning, parking, deliveries, etc.).
Act as the primary contact for TLV employees, Coordinate closely with managers and employees on various office-related duties, including maintenance, mailing, shipping, and office equipment.
Maintain regular communication with the accounting department, handling invoices, billings, and expenses.
Collaborate with HR and managers to plan and organize employee experience events, such as team-building days, events, and gifts.
Manage onboarding and off boarding processes and schedules.
Support space planning and team moves and set ups within offices.
This is a full-time on-site position at our TLV office.

a global leader in advanced operational drone systems, is seeking a dynamic and highly organized Office & Employee Experience Manager to join our team.

This role offers a unique opportunity to shape the day-to-day operations and organizational culture of a fast-growing tech company. You will be the heart of our office, ensuring operational excellence while creating an inspiring and engaging environment for our employees. If you are a people-person with a passion for streamlining processes and driving impactful internal initiatives, we want to meet you.

Responsibilities

Office Operations: Lead end-to-end office management, including facilities, logistics, and daily administrative operations to ensure a seamless work environment.
Employee Experience & Welfare: Design and execute annual welfare programs, holiday gifts, and team-building events aligned with company goals and culture.
Budget & Procurement: Manage office and welfare budgets, lead procurement processes, negotiate with vendors, and oversee purchase orders.
Executive Support: Provide high-level operational support to senior leadership, including calendar management and complex travel logistics.
Onboarding & Lifecycle: Facilitate employee onboarding and professional training sessions to ensure a positive employee journey from day one.
Community & Culture: Initiate and coordinate community volunteering activities.

Were looking for a highly organized, proactive, and service-oriented Office & Operations Manager to own the day-to-day workplace and operational experience in Israel.

This is a hands-on and highly visible role that combines office operations, global travel coordination, executive support, and employee experience. Youll be responsible for keeping the office running smoothly, ensuring seamless travel arrangements for employees and executives, supporting a senior leader with calendar management, and creating a professional and engaging workplace experience.

The ideal candidate is someone who is exceptionally organized, takes full ownership, knows how to manage multiple priorities, and enjoys being the person who makes things happen behind the scenes.

What You Will Own

Office & Workplace Operations

Own the day-to-day operations of Aquas Israeli office, ensuring a smooth, professional, and welcoming workplace experience
Manage office maintenance, including vendors, facilities, deliveries, supplies, and workplace services
Manage operational and office-related budgets
Identify operational needs proactively and drive solutions from start to finish
Maintain strong relationships with office vendors and service providers and ensure high-quality service
Executive Support

Provide trusted administrative support to a senior leader, including calendar management, meeting coordination, scheduling, and prioritization
Coordinate internal and external meetings and ensure smooth day-to-day communication
Handle sensitive and confidential information with a high level of discretion and professionalism
Support ad-hoc executive and operational needs as required
Travel Management

Own end-to-end travel coordination for employees and executives, including flights, hotels, ground transportation, visas, and travel logistics
Coordinate domestic and international business travel across multiple locations and time zones
Manage last-minute changes and unexpected travel challenges with speed and discretion
Work with travel agencies and external providers to ensure an efficient and cost-effective travel experience
Ensure travel arrangements follow company policies and budgets
Employee Experience & Events

Partner with HR and People teams on employee-facing initiatives, onboarding/offboarding logistics, and workplace activities
Help create a workplace experience that reflects Aquas culture and makes employees feel supported and connected
Support company-wide and leadership events from planning through execution

We are constantly growing and are excited to share that we are looking for an Office Admin to join our team!

We are looking for a person who loves people, is enthusiastic, is service & detail-oriented, and is a multi-tasker.

One that will work well with others as well as on its own initiatives.

A person who creates a pleasant and happy atmosphere, accessible and open.

The successful applicant for this position will be a person with relevant experience, highly motivated, and a team player

with exceptional organizational and communication skills and attention to details.

This role requires a can-do attitude, availability for a full-time position (Sitting in reception at the front desk at the office on a daily basis)

What will you be doing?
Operations and managing reception desk services: receiving guests, scheduling and organizing multi-participant meetings, package deliveries, 10bis, company cell phones, ordering refreshments, and more.
To be the focal point for employee questions such as onboarding & offboarding processes, service requests, company policies & procedures etc
Operating kitchens
Monitor and maintain office supplies inventory.
Implementing and maintaining company policies & procedures.
Create and update records and databases.
Assist and take part in ongoing projects and processes.

On-site , working hours - 9:00-18:00.