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At our company, we're on a mission to redefine vehicle safety and reliability on a global scale. Founded in 2016, we have pioneered the world's first fully automated suite of vehicle inspection systems. At the heart of this innovation lies our advanced AI-driven technology, representing the pinnacle of Machine Learning, GenAI, and computer vision within the automotive sector. With close to $400M in funding and strategic partnerships with industry giants such as Amazon, General Motors, Volvo, and CarMax, we stand at the forefront of automotive technological advancement. Our growing global team of over 200 employees is committed to creating a workplace that celebrates diversity and encourages teamwork. Our drive for innovation and pursuit of excellence are deeply Embedded in our vibrant company culture, ensuring that each individual's efforts are recognized and valued as we unite to build a safer automotive world. We are seeking a temporary Office Manager to join our HR team for 5 months. In this role, you will manage the day-to-day administrative operations of the company and support various HR activities. Were looking for someone organized, proactive, and people-oriented who can help keep our office running smoothly and contribute to a positive work environment.
A day in the life and how youll make an impact: Serve as the first point of contact, welcoming and assisting all visitors and staff.
* Oversee daily office operations, including managing supplies, coordinating cleaning services, handling deliveries, and maintaining a well-organized workspace.
* Source, contact, and negotiate with new and existing vendors; serve as the main point of contact for external suppliers (e.g., catering, office supplies, car leasing, etc.).
* Coordinate travel arrangements, including booking flights, hotels, and car rentals through travel agents or online platforms.
* Take part in HR processes such as onboarding new employees and assisting with various HR administrative tasks.
* Help plan and execute employee welfare and engagement activities, such as company events, Happy Hours, gifts, and company trips.

We are looking for a detail-oriented and organized Office Manager for a part-time position to oversee the daily operations of our office. The ideal candidate will be responsible for managing administrative tasks, maintaining office supplies, and ensuring a smooth workflow for all employees.
Responsibilities:

* Be a focal point for employees, vendors, and visitors in all office-related aspects
* Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, and supply requisitions are reviewed and approved
* Manage the day-to-day service level of the cleaning, catering, safety, maintenance, etc.
* Work with the IT department on all office equipment
* Work with HR on interview settings, Employee engagement, and cultural activities

We are seeking experienced proactive, and service-oriented Office Manager to join our dynamic hi-tech environment. This is a central and multifaceted role that involves managing daily office operations, coordinating with multiple departments, overseeing vendors and internal systems, and supporting employees services and welfare.
The ideal candidate will be a reliable and resourceful professional with strong interpersonal skills, a strategic mindset, and the ability to thrive in a fast-paced environment.
Key Responsibilities:
Office Operations Management:
Manage seating assignments, office moves, and organizational changes.
Responsible for the companys cellular services including line management and coordination with providers.
Responsible for all aspects of office cleaning, including overseeing cleaning staff to ensure standards are met.
Oversee Access Security
Work with various internal systems such as ticketing, vendor management, space planning, access security and more.
Coordinate logistics for international employees and guests.
Provide support at the front desk when needed greeting visitors, answering calls and more.
Coordinate safety and ergonomics trainings for new and existing employees.