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Join our Workplace & Employee Experience team and help create a welcoming, organized, and engaging office environment! We are looking for a friendly, proactive, and detail-oriented Workplace Specialist to manage office operations, support employees and visitors, and contribute to a positive workplace experience.
This role is a great opportunity for someone looking to grow their career in office administration while working in a dynamic, fast-paced, and supportive environment.
The role also offers a unique opportunity to be part of an exciting office relocation process, playing a hands-on role in a major transition and helping shape the employee experience in our new offices.
This is a fully onsite role, requiring daily presence at the office Sunday-Thursday
What Youll do:
Front Desk & Office Operations
Serve as the first point of contact, greeting and assisting employees, visitors, and candidates with a professional and warm approach.
Maintain a clean, welcoming, and organized reception area.
Manage incoming and outgoing mail, deliveries, and courier services.
Oversee office supplies, ensuring availability and timely restocking.
Coordinate with vendors for office supplies, snacks, and maintenance requests
Provide administrative support.
Track office expenses and manage invoices and Working closely with the Finance Department .
Employee Experience & Onboarding
Support new hires by assisting with their first-day setup and office orientation.
Help organize employee engagement activities such as happy hours, company events, fun days and gifting programs.
Ensure workplace security by managing visitor logs.

As an Office Manager, you will play an incredibly important role in setting up and maintaining the new Tel-Aviv office of our fast-growing company.
In this position, you will be working closely with the companys offshores accounting, legal, HR teams and managing all site administration.
Please note: This is a full-time on-site position at our Tel Aviv office, 4 days a week.
What will you do:
Own and manage all daily operations of the Tel Aviv office, ensuring smooth functioning and a positive work environment.
Be the face of the office, sitting at the front desk, welcoming employees, visitors, candidates, and suppliers, and making sure everything runs smoothly
Manage vendors and service providers - from initial engagement to ongoing improvements, negotiating terms, and building strong relationships.
Support onboarding and HR administration - work with our offshore HR team to manage employee onboarding/offboarding and training, ensuring a smooth and positive start.
Plan and operate welfare activities - including happy hours, team events, and office celebrations to enhance employee engagement.
Oversee office maintenance and logistics - manage purchasing of office equipment and supplies, IT support, kitchen, and other on-demand needs.
Manage budgets and finances - including petty cash, credit card reports, invoice payments, and procurement.
Coordinate office systems - manage seating arrangements and visitor management to ensure a professional and organized office experience.
Take ownership of ad-hoc projects and requests as they arise, contributing to a flexible and dynamic startup environment.