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our company delivers a cloud-based, AI-powered behavioral intelligence platform for physical AI and smart mobility. our company empowers customers with advanced AI-driven cybersecurity solutions, including detection and response (XDR), AI Security, quality and operational intelligence, cyber threat intel, SOC services, and more.
Were looking for a highly organized, proactive, and service-oriented Office Manager & PA to own the day-to-day workplace and operational experience at our companys Israel office.
The ideal candidate is an experienced office manager who takes full ownership, manages multiple priorities with confidence, and enjoys being the person who makes things happen behind the scenes.
This role is responsible for creating a smooth, professional, and welcoming workplace experience while driving office operations, facilities, vendor relationships, executive support, and travel coordination from start to finish.
The Office Manager & PA will report directly to our companys VP HR. This is a full-time, on-site position, 5 days a week, based at our Herzliya office.
Responsibilities
Office & Workplace Operations
Own the day-to-day operations of our companys Israel office, ensuring a smooth, professional, and welcoming workplace experience for employees and guests.
Manage office maintenance and workplace services, including vendors, facilities, cleaning, deliveries, supplies, kitchen operations, parking, and other day-to-day office needs.
Serve as the main point of contact with building management and coordinate all building-related services, maintenance, access, and operational matters.
Oversee facilities inspections, preventive maintenance, and required compliance checks, including fire safety systems, sprinklers, air-conditioning systems, and other office infrastructure.
Manage operational and office-related budgets, purchasing, and ongoing expenses.
Identify operational needs proactively and drive practical solutions from start to finish.
Build and maintain strong relationships with office vendors and service providers, ensuring reliable, high-quality service.
Executive & Travel Support
Provide high-level support to the CEO, including calendar coordination, meetings, and day-to-day administrative support.
Own end-to-end travel coordination for employees and executives, including flights, hotels, ground transportation, visas, and travel logistics.
Handle last-minute changes and unexpected travel challenges with speed, discretion, and a solution-oriented approach.
Ensure travel arrangements are aligned with company policies and budgets.
People & Employee Experience
Support HR with employee onboarding, welfare initiatives, company events, and other employee experience activities.
Ensure a professional and welcoming experience for visitors, guests, and employees.

We are looking for an exceptional Executive Assistant & People Operations professional to join our People team.
In this role, youll provide dedicated executive support to our CEO while playing a key role in People Operations and the day-to-day employee experience. Youll work closely with the HR Manager and Office Manager to help ensure smooth business operations, support employees throughout their journey, and contribute to a positive, well-organized workplace.
This is a hands-on, dynamic role for someone who enjoys balancing executive support, people-focused responsibilities, and office operations in a fast-paced global environment.
If youre highly organized, proactive, resourceful, and thrive in an environment where no two days look the same, wed love to meet you.
This role is ideal for someone who enjoys variety, loves working with people, and takes pride in keeping both executives and the workplace running smoothly.
Responsibilities
Executive Support
Manage the COOs complex calendar and meetings across multiple stakeholders and time zones.
Coordinate internal and external meetings, ensuring smooth scheduling, follow-up, and execution.
Arrange domestic and international business travel, including flights, hotels, transportation, and itineraries.
Track action items and proactively follow up with stakeholders to ensure timely execution.
Prepare meeting materials, presentations, and supporting documents when needed.
Provide day-to-day executive and administrative assistance, helping manage priorities and keep a busy schedule running smoothly.
Anticipate needs, solve problems proactively, and maintain a high level of professionalism, discretion, and organization.
People Operations & HR Administration
Coordinate employee onboarding and offboarding processes.
Assist the HR Manager with day-to-day HR administration and People Operations activities.
Maintain employee documentation and support HR processes throughout the employee lifecycle.
Coordinate employee experience initiatives, including birthdays, holidays, gifts, recognition programs, and company events.
Coordinate interview schedules, prepare meeting rooms, and ensure an outstanding candidate experience.
Welcome candidates, visitors, business partners, and guests, creating a professional and welcoming experience.
Office Operations
Partner closely with the Office Manager to ensure the smooth day-to-day operation of the office.
Coordinate employee travel arrangements, parking requests, office supplies, and operational needs.
Manage meeting room calendars and assist with meeting logistics.
Provide day-to-day operational support to employees across the organization.

We are looking for a highly organized, proactive, and execution-oriented Executive Assistant & Project Manager to support our COO.
This is a unique hybrid role combining executive support and project management. You will work closely with the COO, participate in key meetings, drive follow-ups and action items, and take ownership of projects and initiatives across the organization.
The ideal candidate is someone who doesnt wait to be told what to do. You take ownership, keep track of details, follow up, connect the dots, spot whats missing, and make sure things keep moving forward.
Responsibilities
-Work closely with the COO on his day-to-day priorities and activities.
-Participate in meetings, take notes, summarize key decisions, and define clear action items.
-Own the follow-up process after meetings and ensure commitments are completed.
-Track priorities, deadlines, and open tasks for the COO.
-Prepare summaries, presentations, and materials as needed.
Project Management
-Manage cross-functional projects from planning through execution.
-Build timelines, track milestones, and ensure deadlines are met.
-Coordinate between teams and stakeholders and drive projects forward.
-Identify blockers, follow up with relevant stakeholders, and proactively resolve issues.
-Provide regular updates on project status and open items.
-Take ownership of ad-hoc projects and initiatives from start to finish.