we are seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of leaders. Administrative Specialists provide remote support to leaders across the Company and its locations. This is a full time position.
Administrative Specialist Responsibilities
Provide distributed high-volume calendaring, travel, and expense support
Provide Administrative services during designated support hours
Manage complex calendars for multiple leaders
Schedule internal and external meetings for multiple leaders
Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
Learn and utilize internal and external tools to provide calendar support
Establish ongoing relationship and communications with leaders to learn business priorities and apply to support
Partner with leaders and other Administrative Assistants for meeting coordination
Provide proactive time management recommendations to leaders
Coordinate domestic and international travel arrangements via Concur
Prepare and submit corporate card expense reports
Maintain program scope of support within agreed-upon service level agreements
Educate and inform leaders on program goals, scope and service level agreements
Draft and send communications to leaders about transitions or changes in support
Provide coverage support for Admin Specialist colleagues
Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing.
Requirements: Minimum Qualifications
3+ years of relevant high-volume coordination experience
3+ years of relevant experience providing administrative support to 2 or more executives
3+ years of relevant experience managing calendars for 2 or more executives
Experience prioritizing multiple tasks and activities
Experience with Microsoft Office, Google Suite, Concur or similar programs
Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
Fluent in Hebrew
Preferred Qualifications
Experience supporting 3+ more executives simultaneously
Experience building relationships across a larger company
3+ years of experience coordinating travel logistics on behalf of 3 or more executives
3+ years of experience managing expense reports
Proven customer focus, preferably in a customer service or front of house environment
Fluent in Hebrew, Arabic, and English
Flexibility to accommodate GST and IDT timezones.
This position is open to all candidates.