לוח משרות דרושים מנהל אדמיניסטרטיבי בתל אביב יפו, לחיפוש זה נמצאו 157 משרות

Were looking for an Office Manager to join our team and take full ownership of our day-to-day office operations and employee experience.

This is a hands-on role for someone who is highly organized, proactive, and enjoys making things happen. You will manage everything from office operations, vendors, and budgets to employee lifecycle processes and company events, ensuring our Tel Aviv office runs smoothly and provides a great experience for our team.

You will work closely with the People, Finance, and Operations teams and play a key role in creating an organized, efficient, and welcoming workplace as Onyx continues to grow.

What you will do
Own the day-to-day management of the office, including supplies, employee equipment, facilities, maintenance, and general office needs.
Manage relationships with vendors, building management, the landlord, and other external service providers.
Manage and track ongoing office budgets and expenses.
Handle invoices and payments and coordinate closely with the Finance team.
Support People initiatives and take ownership of employee experience activities, including happy hours, holiday celebrations, company events, and other team activities.
Manage employee lifecycle processes, including onboarding, offboarding, birthdays, work anniversaries, and other employee milestones.
Own employee swag projects from planning and sourcing through delivery.
Identify and implement opportunities to improve office processes and the overall employee experience.
Take ownership of day-to-day operational needs across the company and ensure things get done efficiently and effectively.

What You'll Do

- Lead the setup of our Tel Aviv office - office search, lease process, vendors, and ongoing operations
- Own day-to-day office operations and budget: purchasing, suppliers, invoicing, parking, travel, and facilities
- Run the operational side of onboarding and offboarding - IT equipment, accounts and access, workspace setup, and equipment returns
- Own relationships with key vendors and service providers across IT, finance and accounting, insurance, and other external partners
- Support finance and administrative operations, including invoices, payments, and expense coordination, working closely with our accounting team
- Own the operational side of company events, offsites, gifts, and team activities
- Build simple, scalable processes as the company grows
- Be the go-to person for day-to-day operational needs

We are looking for an experienced, highly accountable Site Facilities Operations Specialist to take end-to-end responsibility for the day-to-day operations of our large, complex, and fast-paced Tel Aviv office.

This is a hands-on, site-based role requiring strong technical facilities knowledge, excellent judgment, structured execution, and the ability to independently manage multiple priorities. It is not a coordination-only position. The person in this role is expected to take full ownership, anticipate operational risks, make sound decisions under pressure, hold vendors accountable, and remain responsible until every issue is fully resolved.

The successful candidate will bring operational discipline, urgency, persistence, and strong business judgment, while maintaining high standards of safety, reliability, service, and employee experience.

Responsibilities

Take full end-to-end ownership of the sites day-to-day facilities operations, including maintenance, cleaning, catering, security, access control, deliveries, utilities, and workplace services, ensuring operational reliability and business continuity.
Lead the resolution of operational incidents and complex technical facilities issues, from initial assessment and prioritization through stabilization, vendor escalation, stakeholder communication, root-cause analysis, and verified closure.
Manage and hold accountable building management and external service providers, including contracts, SLAs, schedules, service quality, costs, and corrective actions, challenging recommendations and performance when required.
Establish and maintain a disciplined preventive operating model, including maintenance plans, inspections, checklists, issue tracking, inventory control, Health & Safety, compliance, and operational risk management.
Lead small-to-medium facilities projects from concept through completion, including scope, budget, vendor selection, scheduling, execution, stakeholder management, handover, and closeout, while supporting larger strategic workplace projects.
Partner effectively with internal stakeholders and translate company priorities into execution, while managing budgets, invoices, reporting, risk escalation, process improvements, and multiple concurrent operational priorities.

Description:

Serve as the welcoming face, greeting guests, managing the front desk, and providing exceptional service to employees.

Oversee daily office operations to ensure a smooth, organized, and pleasant working environment.

Plan, organize, and execute company events, holiday celebrations, and internal operational initiatives.

Bring creativity to the office atmosphere by designing and empowering employee experiences through office styling, for company special occasions and holidays.

Create an outstanding hospitality experience for team members and visiting partners.

Utilize platforms such as Canva, Excel, Monday, and other operational tools to streamline office processes and internal communications.

Provide administrative support across departments, with potential future growth into executive calendar management for our CEO.

Maintain flexibility for office opening and closing hours, including occasional late stays for event preparations.

We're looking for a proactive and highly organized Office Manager to take ownership of our day-to-day office operations and help create a workplace where people love coming to work. You'll be the go-to person for everything office-related, ensuring a smooth, welcoming, and well-organized environment for employees and visitors alike.



What Youll Do

Own the day-to-day operations of the office and ensure everything runs smoothly.
Welcome employees, candidates, guests, and external visitors.
Manage office supplies, kitchen inventory, and office equipment.
Coordinate vendors, building management, deliveries, and office maintenance.
Manage office purchases, invoices, parking, and other administrative processes, such as onboarding and offboarding.
Maintain a welcoming, organized, and fully stocked office environment.
Continuously look for ways to improve the workplace experience and office operations.
Support the execution of company events and employee experience initiatives.