דרושים » אדמיניסטרציה » Personal Assistant - Global Company - Herzliya

We are seeking a highly organized and discreet Personal Assistant to provide high-touch administrative support to the Chairman and Owner across both executive and family office matters.

This role includes managing complex scheduling, international travel, payments, documentation, and communications in a fast-paced environment. The position requires a trustworthy, detail-oriented professional with strong judgment, flexibility, and the ability to maintain complete confidentiality.

The role is based in Kfar Saba and involves close day-to-day support in a dynamic and demanding environment.

Roles and Responsibilities
Coordinate international travel arrangements, including flights, hotels, itineraries, and logistics for multiple stakeholders.
Manage complex calendars, personal appointments, meetings, and events.
Handle bill payments and administrative financial tasks.
Support family office administration and accounting activities, including documentation, correspondence, and coordination with service providers.
Prepare presentations, reports, and meeting materials.
Track tasks, follow up on deliverables, and support ongoing priorities.
Serve as a point of contact for external parties while maintaining strict confidentiality.

We are looking for a Personal Assistant to CPO (replacement for long-term maternity leave) to join our team.
As an employee you will:
Manage and coordinate complex executive calendars, working across multiple stakeholders, changing priorities, and a dynamic work environment.
Support leadership meetings with a focus on preparation: coordination of logistics, preparation of materials, and presentations, ensuring readiness, and tracking timelines and deliverables ahead of meetings.
Prepare, consolidate, and coordinate monthly & quarterly reports, and organizational updates.
Provide operational and administrative support to the People unit, including onboarding and employee lifecycle processes and meeting scheduling.
Managing travel arrangements, purchase requests, and procurement activities for the People unit, including vendor management and budget tracking.
Lead employee welfare and engagement initiatives within the People unit, including planning and executing team activities, off-sites, and employee experience programs.
Support recruitment processes for CPO-related roles, including working with recruitment agencies, coordinating interviews, tracking recruitment progress, and supporting candidates throughout the process.
Collaborate with cross-functional teams to drive People-related projects and processes.
Provide ongoing support to employees, managers, and vendors while maintaining strong working relationships and a high service level.

We are looking for a highly organized, proactive, and detail-oriented Office Manager to join our team for a temporary maternity leave replacement position.

This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple tasks simultaneously, and takes ownership of day-to-day office operations.

Location: Herzliya Pituach

Employment Type: Temporary maternity leave replacement

Working Hours: Sunday-Thursday, 09:00-15:00 - 75% position

In this role you will:
Managing complex calendars and scheduling meetings
Coordinating domestic and international
Ordering food, office supplies, and managing ongoing office needs
Working closely with vendors and external service providers
Handling a wide range of administrative and operational tasks : travel arrangements, including flights and accommodations
Supporting employees and management with ongoing office requirements
Managing schedules, timelines, and priorities efficiently
Ensuring smooth day-to-day office operations
Assisting the HR team with planning, coordinating, and executing company events and employee activities.

we're a global leader in smart energy technology, with over 3,000 employees, offices in 34 countries, and millions of installations worldwide. Our innovative solutions include solar inverters, battery Storage, backup systems, EV charging, and AI-based energy management. We're committed to making clean, green energy the primary power source for homes, businesses, and beyond. With the growing demand for electricity, the need for smart, clean energy sources is constantly rising. we offer amazing opportunities to develop your skills in a multidisciplinary environment, covering everything from research and development to production and customer supply. Work with talented colleagues, tackle exciting challenges, and help create a sustainable future in an industry that's always evolving and innovating. Join us and be part of a company that values creativity, agility, and impactful work. We are looking for a Management Assistant to serve as a personal assistant for the companys management. What will you be doing:
* Ongoing work with the executive staff in a pressure environment
* Coordination of business trips and agendas
* Managing external visits and guests to the company
* Front desk tasks and administrative services
*  Coordinate operations and ensure schedules and objectives are met
* Assist the administration team with team tasks
Country:
Israel
City:
Herzliya

We are looking for a proactive and people-oriented Office & Employee Experience Specialist to take full ownership of all office operations and employee experience activities. The ideal candidate will be responsible for driving employee engagement through optimizing the experience of our employees in all aspects of out life. The role includes planning and executing a yearly plan, while overseeing day-to-day office operations, ensuring smooth administrative processes, managing office supplies, coordinating with vendors and visitors, ownership of social activities and social platforms and supporting HR programs and initiatives.

This is a full-time, on-site position (5 days a week), responsible for managing the companys front desk and office space.

What youll do:
Oversee the day-to-day operations of the office in Israel, ensuring a smooth, efficient and a welcoming work environment. .
Plan and execute the annual employee experience program and budget - including company events, holidays, happy hours, employee recognition, and personal milestones.
Add a personal touch to the employee journey, making sure small details and office needs are taken care of, while also surprising and delighting employees.
Be the welcoming face of the office: greet visitors and ensure new employees have a welcoming and organized onboarding experience.
Manage office logistics and supplies, including kitchen and office equipment.
Build and maintain strong relationships with external vendors and service providers (e.g., building services, cleaning, food providers, etc.).
Collaborate with our global offices to align employee experience activities worldwide.
Combine the companys employee experience program with our employer branding initiatives.
Manage community relations and volunteering activities.
Track and report office and experience-related expenses, and work with Finance on budget management.
Support the full employee lifecycle - from onboarding to offboarding - ensuring a optimized experience in every step of the way.

We are a global pioneer of RADAR systems for active military protection, counter-drone applications, critical infrastructure protection, and border surveillance. We are looking for a motivated and organized Administrative Coordinator to join our team in Netanya and support the day-to-day operations of the office, vendor coordination, and internal administrative processes.
Key Responsibilities:
* Prioritizing tasks and following up on progress
* Working with vendors and supporting ongoing processes
* Opening purchase requests and working with the Finance department
* Responsible for Happy Hour events
* Welcoming and assisting guests and vendors
* Managing housekeeping and coordinating with the contractor company
* Negotiating with vendors, handling quotes and purchase orders
* Ongoing office maintenance

We are currently looking for an Office Admin & Employee Experience to join our team and play a key role in creating a positive and welcoming environment for our employees and guests, while ensuring smooth and efficient office operations.

The Office Admin & Employee Experience will report directly to the Office & HR Operations Manager.

The role is shift-based, with working hours either 08:00-17:00 or 11:00-20:00.

As part of the position, availability for 2-3 evening shifts (11:00-20:00) per week is required.


Your Key Responsibilities:
Be the welcoming face of us, greeting visitors, candidates, and employees with professionalism and warmth.
Act as the main point of contact for employees, suppliers, and external partners on all office-related matters.
Manage daily office operations including supplies, food and beverages, parking, and facility coordination.
Coordinate with building management and external vendors (cleaning, maintenance, security).
Oversee workspace readiness: meeting rooms, common areas, and equipment availability.
Manage office access cards, keys, and visitor registration.
Support onboarding logistics for new employees (desk setup, badges).
Track office budgets and vendor invoices
Coordinate travel arrangements and accommodations for employees and guests.
Handle incoming and outgoing mail, packages, and deliveries.
Support the execution of welfare activities: happy hours, team events, celebrations, and holidays.
Assist with sourcing and distributing gifts for employees (birthdays, holidays, anniversaries).
Coordinate logistics for welfare events: catering, venues, supplies, and timing.

we are looking for a Bid/ Proposal Manager - IL.
As a Proposal Manager and Writer, you will be responsible for managing and producing high-quality, persuasive proposals in response to RFPs, RFQs, RFIs, and other procurement documents for both institutional and commercial opportunities. This role requires strong organisation skills, attention to detail, and the ability to collaborate across departments and stakeholders to ensure timely, accurate, and compelling proposal submissions that align with the companys strategic goals. Experience working with institutional entities, for example European Space Agency and the UK Space Agency, is an advantage.
Key Responsibilities:
Proposal Management:
Lead end-to-end proposal development processes, from opportunity analysis to final submission.
Create and manage detailed proposal project plans, timelines, and compliance checklists.
Facilitate proposal kick-off meetings and coordinate input from subject matter experts (SMEs), sales, marketing, and technical teams and appropriate reviews.
Ensure proposals are compliant with all client requirements and deadlines.
Proposal Writing:
Write and edit original content for proposals, executive summaries, capability statements, and supporting materials.
Tailor content to client needs and evaluation criteria with a focus on clear, persuasive language.
Synthesize complex technical information into reader-friendly, compelling narratives.
Maintain and update a proposal content library with approved boilerplate text and case studies.
Collaboration and Communication:
Collaborate closely with business development, operations, and executive leadership to craft win strategies and value propositions.
Lead proposal reviews internally (and with external Institutional entities as required) and incorporate feedback into final submissions.
Communicate effectively with internal and external stakeholders to gather information and ensure alignment.
Process Improvement:
Evaluate and enhance proposal processes, tools, and templates to improve quality and efficiency.
Monitor and report proposal metrics and outcomes to support business development strategy.

we are looking for a Onshore Construction Representative
Key Accountabilities / Job Responsibilities:
Lead and manage onshore construction and commissioning activities for production assets and capital projects of small & medium scope and complexity.
Provide overall construction management direction, from project planning through execution, commissioning, and close‑out.
Develop and implement construction and commissioning execution plans, procedures, and site execution strategies.
Establish construction methods, procedures, costs, schedules, and resource requirements.
Develop detailed schedules, manpower plans, vendor support requirements, and construction contracting strategies.
Oversee and coordinate construction contractors, subcontractors, and site personnel, ensuring effective execution and alignment with project objectives.
Lead constructability reviews and hazard identification / risk assessment workshops, ensuring risks and safeguards are incorporated into execution plans and work packs.
Implement site safety management systems to ensure all work is performed safely and in compliance with health, safety, and environmental requirements.
Implement quality assurance and quality control processes to ensure construction and commissioning activities meet specified standards and requirements.
Monitor compliance with applicable building codes, regulations, permits, and safety requirements for all onsite and offsite construction activities.
Manage construction budgets and schedules, including progress measurement, reporting, and forecasting.
Identify execution risks and variances, recommend adjustments to construction strategies or schedules, and coordinate changes with the Project Manager, Project Controls Lead, and Site Team.
Lead schedule reviews with the site construction team and drive recovery plans as required.
Select and coordinate tools, materials, equipment, and support services required for construction execution.
Support construction contract development, negotiation, review, and approval.
Ensure Implementation of site document management systems throughout project execution.
Issue regular (weekly / monthly) construction progress and status reports to internal stakeholders.
Manage project close‑out activities, including demobilization of construction and commissioning teams, vendors, and contractors, and completion of documentation close‑out.
Mentor, develop, and lead construction and commissioning team members, fostering strong execution discipline and safety culture.