our company delivers a cloud-based, AI-powered behavioral intelligence platform for physical AI and smart mobility. our company empowers customers with advanced AI-driven cybersecurity solutions, including detection and response (XDR), AI Security, quality and operational intelligence, cyber threat intel, SOC services, and more.
Were looking for a highly organized, proactive, and service-oriented Office Manager & PA to own the day-to-day workplace and operational experience at our companys Israel office.
The ideal candidate is an experienced office manager who takes full ownership, manages multiple priorities with confidence, and enjoys being the person who makes things happen behind the scenes.
This role is responsible for creating a smooth, professional, and welcoming workplace experience while driving office operations, facilities, vendor relationships, executive support, and travel coordination from start to finish.
The Office Manager & PA will report directly to our companys VP HR. This is a full-time, on-site position, 5 days a week, based at our Herzliya office.
Responsibilities
Office & Workplace Operations
Own the day-to-day operations of our companys Israel office, ensuring a smooth, professional, and welcoming workplace experience for employees and guests.
Manage office maintenance and workplace services, including vendors, facilities, cleaning, deliveries, supplies, kitchen operations, parking, and other day-to-day office needs.
Serve as the main point of contact with building management and coordinate all building-related services, maintenance, access, and operational matters.
Oversee facilities inspections, preventive maintenance, and required compliance checks, including fire safety systems, sprinklers, air-conditioning systems, and other office infrastructure.
Manage operational and office-related budgets, purchasing, and ongoing expenses.
Identify operational needs proactively and drive practical solutions from start to finish.
Build and maintain strong relationships with office vendors and service providers, ensuring reliable, high-quality service.
Executive & Travel Support
Provide high-level support to the CEO, including calendar coordination, meetings, and day-to-day administrative support.
Own end-to-end travel coordination for employees and executives, including flights, hotels, ground transportation, visas, and travel logistics.
Handle last-minute changes and unexpected travel challenges with speed, discretion, and a solution-oriented approach.
Ensure travel arrangements are aligned with company policies and budgets.
People & Employee Experience
Support HR with employee onboarding, welfare initiatives, company events, and other employee experience activities.
Ensure a professional and welcoming experience for visitors, guests, and employees.

We are looking for an Admin & Employee Experience Specialist to manage the day-to-day operations of our Herzliya office and create a positive workplace experience for approximately 100 employees.

This is a hands-on role covering office operations, vendors, employee wellbeing, events, and business travel. Were looking for someone organized, proactive, service-oriented, and comfortable taking ownership in a fast-paced environment.

This is a full-time, on-site position at our Herzliya Hills office.

Responsibilities
Own the day-to-day operations of the office, including facilities, maintenance, equipment, supplies, and infrastructure.
Manage external vendors and service providers, including sourcing, ongoing communication, negotiations, and cost control.
Serve as the main point of contact for employees on administrative matters and day-to-day office needs.
Plan and execute employee experience and wellbeing initiatives, company events, celebrations, and activities throughout the year.
Manage and monitor office and employee experience budgets in coordination with management and relevant stakeholders.
Identify evolving workplace needs and proactively lead improvements to office operations and the overall employee experience.
Coordinate business travel, including flights, accommodation, and related logistics, as needed.
Support ad hoc operational and administrative projects based on organizational needs.