דרושים » אדמיניסטרציה » Office Manager (Front Desk) - Global Company

Medison offers hope to patients suffering from rare and severe diseases, by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets. As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead, and work relentlessly to bring therapy to patients in need, no matter where they live. Our values are at the core of every action we take, and we are committed to going above and beyond for the benefit of the patients we serve. We are a dynamic, fast-paced company, operating in over 30 countries across 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile and adaptive, to join us on our mission. If you are looking to make a difference in people's lives, we invite you to join us! The Business Assistant will provide administrative and operational support to the Finance & IBT departments and personal assistance to VP Finance, VP Information & Business Technology & the CFO.

Responsibilities:

* Manage sensitive matters with a high level of confidentiality and discretion
* Sustain a daily calendar of meetings and events, including scheduling onsite and virtual meetings with multiple internal & external participants and booking conference rooms
* Organize complex calendars and schedules, resolving any scheduling issues
* Support travel and accommodation requirements for the departments.
* Support budget management and control, incl. purchase orders
* Support various projects and assignments related to the Finance department
* Arrange and coordinate all the departments’ social activities and events (offsite meetings, holiday toasts, birthdays, volunteering, etc.)

City:
Petah Tikva

We are looking for a highly organized and detail-oriented Intern to join our System Monitoring and Controls team at our company. This is a full time back office intern position focused entirely on computer-based work, data handling, task coordination, and supporting internal operational processes for our Energy Storage System projects.
This role requires precision, ownership, and an ability to manage multiple tasks in parallel while maintaining structure and clarity. You will be responsible for monitoring system data, scheduling, routing issues to the relevant experts, and ensuring smooth operational flow behind the scenes.
Responsibilities:
Data Collection and Entry:
Collecting and entering operational data from Energy Storage System plants while ensuring complete accuracy.
Data Review and Analysis:
Identifying trends, inconsistencies, and anomalies in the data to support system performance insights.
System Performance Monitoring:
Tracking performance dashboards, monitoring downtime or irregularities, and ensuring issues are documented and followed through.
Issue Routing:
Identifying system alerts and routing them to the correct internal expert.
Ensuring issues are being handled and not remaining open for too long.
You do not fix technical problems, you manage the flow.
Scheduling & Coordination:
Managing calendars, deadlines, and internal scheduling to ensure tasks occur at the right time and according to system needs.
Documentation & Reporting:
Preparing clear summaries, reports, and logs to support internal decision making and project oversight.
Standards & Compliance:
Ensuring data handling and documentation meet internal guidelines and industry requirements.

we are the identity trust company. Our solutions allow organizations to provide frictionless customer experiences and approve more transactions with greater confidence and speed. We use multivariate linking to establish deep connections among more than 330 billion trust signals - email, mobile phone and social media data that spans the globe and then look at the big picture to derive identity trust.
We're looking for an organized and people-oriented Office Admin to cover a 9-months maternity leave. You'll be responsible for keeping our office running smoothly and supporting the team with day-to-day operational needs. If you enjoy a dynamic work environment, take ownership of your work, and love making things happen - this role is for you!
Responsibilities:
Manage the day-to-day office operations and make sure everything runs smoothly
Keep the office clean, organized, and fully stocked - supplies, equipment, and facilities
Place orders and manage the distribution of office supplies and equipment
Work with external vendors and service providers (facilities, HVAC, cleaning services, food, equipment)
Open and track service calls with external suppliers
Coordinate employee travel - flights, hotels, and communication with travel agencies
Handle logistics for in-office meetings and team events
Help organize company events - team offsites, fun days, happy hours, and holiday celebrations
Support onboarding and offboarding processes on the administrative side
Provide administrative support to different teams across the company.