דרושים » אדמיניסטרציה » Executive Assistant to CEO

We're Hiring:
Executive Assistant to the CEO Leading Law Firm | Tel Aviv | Full-Time.
A unique opportunity to join the executive office of one of Israels top law firms.
We are looking for a highly organized, discreet, and service-oriented Executive Assistant to support the CEO in a dynamic and high-pressure environment.
Key Responsibilities:
Managing a complex calendar and coordinating high-level internal and external meetings.
Handling contracts, invoices, commissions, and end-of-month reports Tracking tasks and priorities across departments.
Acting as a liaison with clients and stakeholders.
Coordinating travel arrangements when needed.
Providing ongoing executive administrative support.
This is a full-time, on-site position based in central Tel Aviv.
We're looking for someone who brings both precision and presence someone who knows how to create structure, support quietly and efficiently, and stay two steps ahead.
Please send your CV to our e-mail.

Were looking for a highly organized and proactive Executive Assistant to support our CTPO during a one-year maternity leave cover. This is a unique opportunity to take on a central role in supporting a key executive at a pivotal time of growth. You'll help ensure that day-to-day operations run smoothly and that the CTPO can focus on driving the company forward.
You are resourceful, detail-oriented, and thrive in a fast-paced, dynamic environment. You're able to juggle multiple priorities, work independently, and handle a mix of professional and personal support responsibilities with discretion and care.
Responsibilities:
Manage and coordinate the CTPOs dynamic daily calendar
Coordinate key company events (e.g. tech leadership offsites, team sessions)
Provide high-level administrative support, including meeting preparation, follow-ups, and documentation
Arrange complex travel logistics: flights, accommodations, transportation, and dining
Handle personal logistics (e.g. scheduling babysitters, appointments, managing deliveries, and other errands)
Coordinate meetings across global time zones including calendar invites, securing rooms, arranging catering, and managing follow-ups

We are a dedicated and versatile team, involved in every aspect of day-to-day operations, collaborating seamlessly with various departments to ensure efficiency and productivity.

In this role you will
Take full ownership of our CEO calendar including scheduling of meetings with participants around the globe.
Prepare and meticulously organize essential documentation required for meetings.
Compose confidential and sensitive correspondences, reports, and other communications.
Plan travel & book flights - plan and coordinate travel arrangements, including booking international flights and accommodation.
Preparation and submission of expense reports as well as purchase requests.
Collaborate with global stakeholders - there is flexible availability aligned with US working hours.
Assist with project-related tasks as needed, collaborating with cross-functional teams to meet deadlines and objectives.
Supervise and coordinate special events.

Our Administrative & HR department is looking for a talented, proactive, and warm Administrative, Welfare & Personal Assistant to the CEO to join our growing team.
Responsibilities & Scope of Role Administrative & Welfare:
Addressing all administrative and reception needs of the company
Phone and front-desk service
Managing office supplies, kitchens, food services, cleaning, and maintenance while maintaining budget control
Documentation of Admin and Welfare expenses
Assisting the Payroll Controller with the employee attendance system
Supporting onboarding of new employees
Managing meeting room calendars and preparing for meetings and visitors
Working with Finance on invoices, expenses, and travel reimbursements
Assisting with the planning and execution of internal events and team welfare activities.
Personal Assistant to CEO:
Providing direct administrative support to the CEO, including calendar and meeting management
Coordinating internal and external meetings, travel arrangements, and special tasks
Handling confidential information with discretion
Managing communications and follow-ups on behalf of the CEO
Supporting personal tasks and errands when required

A pioneering tech startup thats challenging the pharmaceutical industry with the worlds first inhaler capable of delivering a precise dose of medical cannabis.
Our mission is to improve patients lives by transforming cannabis and other botanicals into mainstream medicines.
Were looking for an experienced, super-organized and proactive Office Manager (Temp.) to join our HR team for a full-time, on-site position at our Jaffa office.
In this role, youll take charge of keeping the office running smoothly, supporting our team, and making sure nothing falls between the cracks.
If youve got experience, energy, and a get-things-done mindset we want to hear from you.

Key Responsibilities
Act as the main point of contact for employees administrative questions and needs.
Support internal and external meeting arrangements as needed (conference rooms, refreshments, and meeting coordination).
Coordinate end-to-end business travel (flights, hotels, meeting rooms, car rentals, mobile phone plans, etc.)
Provide scheduling and general support for the CEO and C-level executives.
Manage office vendors and service providers (food, cleaning, office supplies, Cibus, parking, etc.).
Oversee the office supplies budget, handle invoices, and prepare expense reports.
Support the HR team with attendance tracking, onboarding/offboarding processes, and welfare activities as needed.
The position is temporary for 6 months

Passionate about food? Eager to join a dynamic SaaS startup shaping the food and beverage industry? just the place for you.
The GenAI-powered consumer data platform revolutionizing product strategies and driving success for major brands like Nestle, Pepsi, and Campbells. With insights from billions of data points, we empower our clients to create, market, and sell their products faster and more successfully.
Join this $10 trillion industry, where creativity and an entrepreneurial mindset drive daily success and reach the homes of billions of people in an industry where change isn't just a recipe but a way of life.
Let's shape the future of food together.

Were looking for an enthusiastic and proactive office manager to join our HR team and play a crucial role in shaping our employee experience and company culture. You'll support our CEO, manage the vibrant daily operations at our Tel Aviv office, and help bring to life HR initiatives that connect our team members around the world.

If you're passionate about creating engaging workplace experiences, thrive in fast-paced environments, and love making meaningful connections, this role is perfect for you.

Key Responsibilities:
Office Management (Tel Aviv): Ensure the office runs seamlesslymanaging vendor relations, office supplies, facility operations, and creating an inspiring and welcoming workspace.
Employee Experience: support the execution of global employee initiatives, In Israel and globally.
HR Project Support: Provide versatile, ad-hoc support on diverse HR projects, including internal communications, analytics, and special event planning.
CEO Support: Expertly manage the CEOs calendar and coordinate travel arrangements
Youll be at the heart of fostering a workplace that people love coming to.

We are looking for a Workplace Services Admin.
As a Workplace Administration, you will be the face of daily life at our office in Israel. You will hold a variety of responsibilities, such as providing consistent operational support and creating the best service experience for our guests, partners, and employees. You will create and maintain a pleasant work environment, ensuring high levels of organizational and execution effectiveness.
Core Responsibilities:
Facilities management: making sure our Workplace environment is well maintained.
Ensure high levels of operational services are delivered and met with our KPIs standards.
Responsible for ongoing office operation services.
Assist with coordinating and producing company events and employee experience initiatives.
Responsible for operational monthly reports.
Maintaining company service App and portal.
Working closely with service providers.