דרושים » אדמיניסטרציה » Executive Assistant & Office Manager Global Tech Company- Tel Aviv

Were looking for a highly organized and proactive Executive Assistant to support our CTPO during a one-year maternity leave cover. This is a unique opportunity to take on a central role in supporting a key executive at a pivotal time of growth. You'll help ensure that day-to-day operations run smoothly and that the CTPO can focus on driving the company forward.
You are resourceful, detail-oriented, and thrive in a fast-paced, dynamic environment. You're able to juggle multiple priorities, work independently, and handle a mix of professional and personal support responsibilities with discretion and care.
Responsibilities:
Manage and coordinate the CTPOs dynamic daily calendar
Coordinate key company events (e.g. tech leadership offsites, team sessions)
Provide high-level administrative support, including meeting preparation, follow-ups, and documentation
Arrange complex travel logistics: flights, accommodations, transportation, and dining
Handle personal logistics (e.g. scheduling babysitters, appointments, managing deliveries, and other errands)
Coordinate meetings across global time zones including calendar invites, securing rooms, arranging catering, and managing follow-ups

We are a dedicated and versatile team, involved in every aspect of day-to-day operations, collaborating seamlessly with various departments to ensure efficiency and productivity.

In this role you will
Take full ownership of our CEO calendar including scheduling of meetings with participants around the globe.
Prepare and meticulously organize essential documentation required for meetings.
Compose confidential and sensitive correspondences, reports, and other communications.
Plan travel & book flights - plan and coordinate travel arrangements, including booking international flights and accommodation.
Preparation and submission of expense reports as well as purchase requests.
Collaborate with global stakeholders - there is flexible availability aligned with US working hours.
Assist with project-related tasks as needed, collaborating with cross-functional teams to meet deadlines and objectives.
Supervise and coordinate special events.

We're Hiring: Executive Assistant to the CEO Full-time, On-site Top-tier Law Firm | Prime Location Light Rail AccessOur leading and well-known law firm is looking for a highly organized, polished, and proactive Executive Assistant to support our CEO in a dynamic and fast-paced environment.What You'll Do:Manage a complex calendar and coordinate high-level meetings with multiple stakeholdersServe as the primary point of contact between the CEO and internal/external partiesHandle daily operational and administrative tasks with discretion and efficiencyOnce a month manage invoices, fee arrangements, and liaise with the finance team This is a full-time, on-site position (non-hybrid)If you're looking to join a prestigious legal environment and play a key role alongside senior leadership wed love to hear from you.

We're Hiring:
Executive Assistant to the CEO Leading Law Firm | Tel Aviv | Full-Time.
A unique opportunity to join the executive office of one of Israels top law firms.
We are looking for a highly organized, discreet, and service-oriented Executive Assistant to support the CEO in a dynamic and high-pressure environment.
Key Responsibilities:
Managing a complex calendar and coordinating high-level internal and external meetings.
Handling contracts, invoices, commissions, and end-of-month reports Tracking tasks and priorities across departments.
Acting as a liaison with clients and stakeholders.
Coordinating travel arrangements when needed.
Providing ongoing executive administrative support.
This is a full-time, on-site position based in central Tel Aviv.
We're looking for someone who brings both precision and presence someone who knows how to create structure, support quietly and efficiently, and stay two steps ahead.
Please send your CV to our e-mail.

we are hiring an experienced Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner, to the company's CFO.

The successful candidate must be collaborative, detail-oriented, and able to manage a variety of tasks depending on current needs.

Temporary role (~6 months)



Essential Duties and Responsibilities include the following (Other duties may be assigned):

Handle requests and queries appropriately
Maintain calendar, arrange meetings and appointments and provide reminders
Oversee and coordinate the preparation, scheduling, and content alignment for Finance leadership town hall meetings, ensuring smooth execution and stakeholder readiness.
Manage and process PO/PR requests for the Finance Division
Make travel arrangements, and execute expense reports
Support internal BU events.

Passionate about food? Eager to join a dynamic SaaS startup shaping the food and beverage industry? just the place for you.
The GenAI-powered consumer data platform revolutionizing product strategies and driving success for major brands like Nestle, Pepsi, and Campbells. With insights from billions of data points, we empower our clients to create, market, and sell their products faster and more successfully.
Join this $10 trillion industry, where creativity and an entrepreneurial mindset drive daily success and reach the homes of billions of people in an industry where change isn't just a recipe but a way of life.
Let's shape the future of food together.

Were looking for an enthusiastic and proactive office manager to join our HR team and play a crucial role in shaping our employee experience and company culture. You'll support our CEO, manage the vibrant daily operations at our Tel Aviv office, and help bring to life HR initiatives that connect our team members around the world.

If you're passionate about creating engaging workplace experiences, thrive in fast-paced environments, and love making meaningful connections, this role is perfect for you.

Key Responsibilities:
Office Management (Tel Aviv): Ensure the office runs seamlesslymanaging vendor relations, office supplies, facility operations, and creating an inspiring and welcoming workspace.
Employee Experience: support the execution of global employee initiatives, In Israel and globally.
HR Project Support: Provide versatile, ad-hoc support on diverse HR projects, including internal communications, analytics, and special event planning.
CEO Support: Expertly manage the CEOs calendar and coordinate travel arrangements
Youll be at the heart of fostering a workplace that people love coming to.

Our Administrative & HR department is looking for a talented, proactive, and warm Administrative, Welfare & Personal Assistant to the CEO to join our growing team.
Responsibilities & Scope of Role Administrative & Welfare:
Addressing all administrative and reception needs of the company
Phone and front-desk service
Managing office supplies, kitchens, food services, cleaning, and maintenance while maintaining budget control
Documentation of Admin and Welfare expenses
Assisting the Payroll Controller with the employee attendance system
Supporting onboarding of new employees
Managing meeting room calendars and preparing for meetings and visitors
Working with Finance on invoices, expenses, and travel reimbursements
Assisting with the planning and execution of internal events and team welfare activities.
Personal Assistant to CEO:
Providing direct administrative support to the CEO, including calendar and meeting management
Coordinating internal and external meetings, travel arrangements, and special tasks
Handling confidential information with discretion
Managing communications and follow-ups on behalf of the CEO
Supporting personal tasks and errands when required

A leading omnichannel marketing platform that leverages advanced AI and machine learning to deliver intelligent solutions based on data with performance media, enabling smarter decision-making, increased efficiency, and maximized returns - Revenue enabler for businesses around the world. Its partners include Google, Meta, Amazon, and Microsoft and more. ~$7 billion in ad spending is managed on the platform every year.
Established in 2006, Were 700 employees strong. We work hybrid with a great home/ office work mix.

What will you do?
As a part of the Operations team, the Office Coordinator will work under the direct supervision of the Operations Manager.
This position requires a proactive and detail-oriented individual whos passionate about people, processes, and creating an engaging work environment. The ideal candidate will be a team player with excellent organizational, out of the box thinking, and excellent communication skills.
Full time position - Availability to work onsite between 09:00 17:00, Sunday to Thursday.

What will you be doing?
Staff the front desk, coordinate and oversee daily office operations, ensuring a well-organized and efficient workplace.
Responsible for managing all aspects of refreshments.
Support office and facilities maintenance (building maintenance, cleaning, parking).
Support ad hoc and ongoing projects on all relevant admin aspects.
Assist with executing activities, events, Happy hours, Meetups, and cultural initiatives.
Act as a point of contact for employees, addressing their needs and concerns in a timely and supportive manner.
Assist in managing the companys social media accounts (Facebook, Instagram, Glassdoor), including content creation, posting, and engagement.
Foster a positive and inclusive work environment by promoting company values and encouraging collaboration.

we are looking for a dedicated Office Manager with a proven track record. In this pivotal role, you'll oversee our office operations (also known as our Swamp) and spearhead the Employee Experience. We're seeking a community builder with top-notch organizational prowess, meticulous attention to detail, and a drive to foster a positive work atmosphere. If you possess these qualities, we encourage you to apply for this opportunity.
Join our team as an Office Manager and contribute to creating an exceptional workplace environment where employees thrive and succeed.
As an Office Manager in our company you will
Overall management of the office day-to-day office, ensuring a productive and efficient work environment.
Oversee the budget and purchase order processes, tracking expenses.
Foster effective communication with employees, addressing inquiries and concerns in a timely and professional manner.
Build and maintain strong relationships with vendors, negotiating contracts, and managing vendor relations.
Manage the Site Operations team, ensuring efficient workflow and timely completion of assignments.
Demonstrate keen attention to detail in all aspects of work, maintaining high standards of quality and accuracy.
Continuously seek opportunities to improve the overall employee experience, implementing initiatives that promote employee well-being and productivity.

A pioneering tech startup thats challenging the pharmaceutical industry with the worlds first inhaler capable of delivering a precise dose of medical cannabis.
Our mission is to improve patients lives by transforming cannabis and other botanicals into mainstream medicines.
Were looking for an experienced, super-organized and proactive Office Manager (Temp.) to join our HR team for a full-time, on-site position at our Jaffa office.
In this role, youll take charge of keeping the office running smoothly, supporting our team, and making sure nothing falls between the cracks.
If youve got experience, energy, and a get-things-done mindset we want to hear from you.

Key Responsibilities
Act as the main point of contact for employees administrative questions and needs.
Support internal and external meeting arrangements as needed (conference rooms, refreshments, and meeting coordination).
Coordinate end-to-end business travel (flights, hotels, meeting rooms, car rentals, mobile phone plans, etc.)
Provide scheduling and general support for the CEO and C-level executives.
Manage office vendors and service providers (food, cleaning, office supplies, Cibus, parking, etc.).
Oversee the office supplies budget, handle invoices, and prepare expense reports.
Support the HR team with attendance tracking, onboarding/offboarding processes, and welfare activities as needed.
The position is temporary for 6 months