לוח משרות דרושים מנהל אדמיניסטרטיבי בתל אביב יפו, לחיפוש זה נמצאו 180 משרות

We're looking for a proactive and highly organized Office Manager to take ownership of our day-to-day office operations and help create a workplace where people love coming to work. You'll be the go-to person for everything office-related, ensuring a smooth, welcoming, and well-organized environment for employees and visitors alike.



What Youll Do

Own the day-to-day operations of the office and ensure everything runs smoothly.
Welcome employees, candidates, guests, and external visitors.
Manage office supplies, kitchen inventory, and office equipment.
Coordinate vendors, building management, deliveries, and office maintenance.
Manage office purchases, invoices, parking, and other administrative processes, such as onboarding and offboarding.
Maintain a welcoming, organized, and fully stocked office environment.
Continuously look for ways to improve the workplace experience and office operations.
Support the execution of company events and employee experience initiatives.

The Role This is a temporary position covering a maternity leave (at least 6 months) , based in Tel Aviv, Israel, working 9:00–18:00 from the office. It's a highly visible role with a direct impact on how every GeoEdge employee experiences the company, wherever in the world they work. Responsibilities:
* Run the day-to-day operations of the Tel Aviv office: supplies, kitchen, meeting rooms, seating, deliveries, and mail
* Manage vendors and service providers, including contract negotiation
* Handle quotes, invoices, and purchase orders together with Finance
* Track and manage the office and welfare budgets, and flag overruns early
* Own the onboarding experience for new employees: desk, equipment, welcome kit, and first-day orientation
* Coordinate equipment and welcome kits for remote employees worldwide
* Serve as the workplace point of contact for GeoEdge's global team, working with local vendors and providers in each location
* Plan and run company events end to end: holidays, happy hours, team celebrations, family days, and offsites
* Surprise and delight employees with a personal touch that goes beyond the events calendar
* Greet visitors and be the welcoming face of the office
* Own internal communication around company events and office updates in both Hebrew and English
* Support HR and managers on employee lifecycle logistics: onboarding, offboarding, equipment returns, and benefits administration
* Work closely with the VP of HR to align office operations with people initiatives
* Support recruitment coordination as needed
* Manage company travel: flights, accommodation, itineraries, and expenses
* Host visiting colleagues from GeoEdge's global offices, including agendas and meals Requirements:
* Relevant experience of Office or Administrative Management experience, preferably in a global high-tech company
* Full professional fluency in Hebrew and English, written and spoken
* Experience supporting employees across multiple countries and time zones
* Proven experience planning company events and offsites
* Proficiency in Microsoft 365
* Excellent organizational and time management skills, with strong multitasking and prioritization abilities
* Proactive, resourceful, and eager to take initiative, with the ability to work independently with minimal supervision
* Strong service orientation and interpersonal skills, with a passion for employee experience that goes beyond events: care, attention to detail, and making employees feel valued. If this sounds like you, we'd love to hear from you!

We are a leading creative technology company on a mission to empower creators and brands to bring their vision to life with video. Offering cutting-edge AI tools and models for image, video, and voiceover creation, alongside high-quality creative assets and powerful editing tools, we enables creators to stay on trend, and achieve their creative goals. Trusted by over 30 million creators worldwide and top brands including Google, Amazon, Microsoft, and Versace, Artlist provides a seamless, subscription-based platform with a global license, giving creators everything they need to produce professional video content efficiently. For more information, visit artlist.io. As our Office Manager & Employee Experience, you'll be the heartbeat of our Israeli offices- responsible for the smooth day-to-day running of the office and for creating a warm, engaging, and efficient environment for our employees. This role calls for strong operational and execution skills, ownership, and genuine care for people. What you'll own Workplace experience. Shape our workplace experience by creating a warm, simple, and welcoming environment for employees, candidates, and visitors alike. Employee focal point. Serve as the "go-to" person for employees on all office-related matters, proactively managing daily office needs. Daily administration. Own daily office operations end-to-end, including meeting rooms, supplies, equipment, parking, cleaning, and maintenance. Vendor & budget management. Manage relationships with office vendors and suppliers, and help oversee the office budget. Employee Experience. Plan and execute Employee Experience initiatives, including company events, gifting, wellness programs, holiday celebrations, and personal milestones. Onboarding. Assist with onboarding new hires, ensuring a smooth integration into company culture and operations.

This is a rare opportunity for a high-caliber operator to take true end-to-end ownership of the operational engine behind a fast-growing health-tech company. We're looking for someone who has consistently excelled in demanding, high-stakes environments - and is ready to bring that same bar for excellence to a role with real autonomy and direct visibility to leadership. Reporting to the Chief Strategy Officer, you will manage the operational backbone of the company - overseeing finance and administrative processes, HR and hiring logistics, budget management, vendor and client contract organization, compliance, and day-to-day office operations.
Key Responsibilities
Own the day-to-day financial transaction process, ensuring the company's accounting records (QuickBooks) stay accurate and organized
Manage invoicing and accounts receivable - receivables in this business are not for the faint of heart
Monitor tax obligations and filings
Create and oversee the budget process, manage budget requests from colleagues, and route approvals to Leadership
Manage payroll coordination with the outside vendor to process payroll
Vendor management - payments, contracts, and organization
CRM management - tracking contract key business terms and renewals, and maintaining client contract folders and documentation
Own the hiring process end-to-end - funneling, CV scanning, job postings, and offer coordination - and partner with managers on hiring, termination, promotion, and salary decisions
Own HR policy and performance management, including policy documentation, a Performance Review practice, and office culture initiatives like socials and team events
Serve as point of contact for insurance renewal, and oversee compliance management, required documentation, and the Business Continuity Plan
Oversee day-to-day office operations.