Coordinate with external recruiters.
Screen incoming CVs.
Schedule interviews.
Manage candidate communication throughout the hiring process.
Maintain the recruitment pipeline in our CRM (HubSpot).
Run onboarding for new employees from day one to full integration.
Run offboarding processes including access removal and asset return.
Track company equipment per employee.
Collect and sort invoices from email each month.
Prepare the monthly payroll spreadsheet (Cibus, reimbursements, reserve duty).
Process employee reimbursement requests.
Submit invoices and payroll data to our external accounting team.
Track finance deadlines and coordinate document transfers with our finance provider.
Handle travel logistics: flights, hotels, approvals, and receipt tracking.
Coordinate company events, happy hours, gifts, and team purchases.
Register team members for conferences and external events.
etc
Requirements: Must-Have:
Highly organized. Thrives on checklists and clear processes.
Strong written communication in Hebrew and English.
Comfortable with tools: Google Workspace, Notion, Jira, HubSpot (or eager to learn).
Able to manage multiple tasks in parallel without dropping the ball.
Startup mindset: adapts fast and figures things out independently.
Nice-to-Have:
Experience in operations, administration, or a similar role.
Experience with Israeli payroll processes.
Experience with recruitment coordination.
Familiarity with Zapier or other no-code automation tools.
This position is open to all candidates.