לוח משרות דרושים ניהול משרד משרה מלאה

Our Administrative & HR department is looking for a talented, proactive, service-oriented Administrative Assistant to join our growing team.



Responsibilities & Scope of Role



Front Desk & Guest Experience



Managing reception, welcoming guests, coordinating visitor check-in, and providing VIP hospitality.
Preparing meeting rooms (setup, refreshments, cleanliness, equipment readiness).
Supporting employee-facing needs with exceptional service and professionalism.

Office Operations & Welfare



Managing food services: kitchens, refreshments, lunch coordination, and Happy Hour.
Overseeing office cleanliness, maintenance requests, and vendor coordination.
Handling employee-related orders (parking, access cards, equipment, swag).
Managing welfare activities: birthdays, anniversaries, holiday gifts, and team events.
Documenting administrative and welfare expenses and maintaining budget awareness.
Setting up workstations for new hires: equipment, seating, welcome packages.

Meetings, Travel & Logistics



Managing meeting room calendars and ensuring room readiness.
Coordinating domestic and international travel arrangements as needed.
Supporting logistics for internal and external visitors.

Employee Support & HR Coordination



Assisting with onboarding processes and first-day orientation.
Assisting the Payroll Controller with attendance system updates.
Collaborating with HR and Finance on invoices, documentation, and reimbursements.

We are looking for a highly organized, people oriented and service minded Office Admin and Employee Experience professional to join our team and support our growing organization.
A day in the life
Oversee employee experience activities, including welfare programs, company-wide events, volunteering initiatives, team events, celebrations, gifting, and swag.
Plan, coordinate, and execute company events and team activities while managing external suppliers, negotiations, and timelines.
Manage the well-being and office budget, including tracking expenses, producing reports, and maintaining financial accuracy.
Handle attendance reports, employee benefits such as meal card management and other ongoing administrative tasks.
Lead the new hire onboarding process, including preparing the workstation, coordinating system access, providing first-day guidance, and ensuring a smooth integration.
Coordinate domestic and international travel for employees, including flights and related arrangements.