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We are looking for a sharp, proactive Executive Assistant & Corporate Admin to support a small group of C-level executives at one of ad-tech's most dynamic global companies. You'll be the operational backbone that keeps our leadership running smoothly - from managing packed schedules to coordinating travel and handling a wide range of administrative tasks. This role puts you at the heart of the action, working closely with senior leadership and collaborating across teams globally.

What You'll Be Doing
Provide comprehensive executive support to a small group of C-level executives, managing complex calendars, scheduling meetings across time zones, and coordinating travel arrangements end-to-end.
Organize and book business travel, including flights, hotels, ground transportation, and itineraries, ensuring seamless logistics for executives and visiting guests.
Coordinate internal and external meetings, including preparing agendas, taking notes, and following up on action items to keep things moving.
Handle day-to-day administrative operations, including managing POs for conferences and customer-related items such as reservations, entertainment, and event ticketing, NDA workflows including sending, chasing, and filing, and maintaining organized documentation in Google Drive.
Act as a reliable point of contact for cross-functional coordination, supporting executives with ad-hoc requests, vendor communications, and office-related logistics.

Required Executive Assistant, Human Resources
Israel Full time
About The Position
We offer hope to patients suffering from rare and severe diseases, by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets.
As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead, and work relentlessly to bring therapy to patients in need, no matter where they live.
Our values are at the core of every action we take, and we are committed to going above and beyond for the benefit of the patients we serve.
We are a dynamic, fast-paced company, operating in over 30 countries on 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile and adaptive, to join us on our mission. If you are looking to make a difference in people's lives, we invite you to join us!
The Executive Assistant will provide administrative and operational support to the HR team and personal assistance to the Chief People Officer (CPO).
Responsibilities
Manage sensitive matters with a high level of confidentiality and discretion
Sustain a daily calendar of meetings and events, including scheduling onsite and virtual meetings with multiple internal & external participants and booking conference rooms
Arrange travels and accommodations for the CPO and team members
Support HR budget management and control, including purchase orders and expense reports (invoices and POs)
Coordinate and prepare internal reports and presentations within the department and to management
Lead and coordinate various projects within and outside the department
Arrange and coordinate all HR departments social activities and events (offsite meetings, holiday toasts, birthdays, volunteering, etc.)
Work closely with the Employee Experience manager in arranging site events for all employees in Israel
Working closely with the Talent Management, Learning and Development in arranging workshops and learning activities.