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We are a fast-growing startup based in Tel Aviv, and were looking for a highly organized and proactive Executive Assistant to support our CEO and CTO.
This role is part of the HR team and plays a key role in managing executive operations and company travel, while ensuring smooth day-to-day execution at the leadership level.

Key Responsibilities

Executive Support (CEO & CTO)

Provide high-level administrative and operational support to the CEO and CTO.
Manage complex calendars, schedule meetings across multiple time zones, and prioritize effectively.
Act as a trusted partner, anticipating needs and supporting executive focus and efficiency, while collaborating closely with the executive team and relevant stakeholders to drive alignment and ensure seamless execution.
Own and manage executive-related administrative processes.
Handle sensitive and confidential information with the highest level of discretion.
Travel Management

Manage all executive and company travel arrangements, including international flights, accommodations, and itineraries.
Serve as the main point of contact for travel-related matters.
Handle changes, last-minute requests, and complex logistics smoothly and efficiently.
Ad-hoc & Ongoing Support

Support HR and leadership with ad-hoc administrative and operational tasks.
Adapt quickly to changing priorities and handle urgent matters when needed.
Continuously improve processes to increase efficiency and clarity.

Your experience at our company will be a career accelerator. At the forefront of the global work revolution, you'll tackle complex challenges that impact millions of people's working lives. With our momentum-backed by a $17.3 billion valuation and $1 B in Annual Recurring Revenue (ARR) in just over five years-you'll drive meaningful impact while building expertise that makes you a sought-after leader in the transformation of global work.
Duties
Acting as the point of contact among executives, employees, clients and other external partners
Providing administrative assistance, such as writing and editing e-mails, and preparing communications on the executives behalf
Managing information flow in a timely and accurate manner
Managing executives calendars and setting up meetings
Making travel and accommodation arrangements.

Role Overview We are seeking a proactive, high-energy Executive Assistant to support our CEO. This role is designed for a "force multiplier", someone who can anticipate needs before they arise and seamlessly navigate the fast-paced environment of a growing startup. The PA is expected to present a "find a way" attitude; you will be expected not only to present the problem but also bring potential solutions. We value work-life harmony and respect your time, but we move fast and we need a partner who can keep pace, while this is not a shift-based 24/7 role, it requires a high degree of responsiveness and the willingness to be available for urgent, time-sensitive matters outside of standard business hours. Core Responsibilities: Proactive Scheduling: Manage a complex, high-volume intense calendar. Youll be responsible for "auditing" the CEOs time to ensure it is utilized for top-tier priorities. Travel & Logistics: End-to-end management of domestic and international travel (Flights, hotels & car rental), including detailed itineraries, "Plan B" travel contingencies, and local transit. High Responsiveness: Act as the primary point of contact during "crunch times." You are comfortable being the first call for the CEO when a flight is canceled at midnight or a meeting is moved. Communication Flow: Draft correspondence, manage high-volume email inboxes, and ensure the CEO is briefed on all internal and external communications. Prioritization: Plan and allocate CEOs time based on priorities between customers, investors, employees, partners, suppliers, media and others.