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We are looking for a motivated Office Administrator to join our site in Raanana.
Part-time job 80%.
Principle duties and responsibilitie:
Maintain a professional presence in the office during core business hours. Welcome visitors, customers, and employees.
Answer and monitor the main voice mailbox on a regular basis.
Administration of the time-tracking system, collect sick certificates, provide reports, and ensure smooth and correct attendance tracking in the system.
Arrange local activities, holiday celebrations, end-of-year events, integration days, Birthdays, Happy hours, etc.
Plan and arrange volunteerism events.
Reception of deliveries, guests, customers, and employees from other Adtran offices.
Distribution of incoming/Outgoing mail, faxes and carriers service.
Light general office duties to include faxing and copying materials,
Administration of kitchen and office equipment and other equipment as needed.
Monitoring office and meeting room(s) for cleanliness.
Schedule service and maintenance of office equipment (i.e., shredding bins, coffee, copier, fax machine, postage meter).
Administration of Cibus meal cards (badges) and monthly reports.
Administration of company cars, schedules for the garage/changes tires etc.
Administration of the parking space for cars.
Contact person for the local facility manager, house maintenance, cleaning company, and other service companies.
Ensure health & safety enviroment.

Required Associate Workplace Coordinator, Tel Aviv
The Workplace Coordinator plans, coordinates, and leads all HQ office operations and communicates to all stakeholders effectively. As the point person for the HQ office, success in this position requires balancing the competing needs of internal teams and external visitors. This involves a high level of employee and visitor interaction. The ideal candidate will possess the technical acumen to communicate effectively with internal team members
מה תעשו
Planning & Coordination:
Lead the planning, implementation, and follow up of all office tasks and projects
Partner with recruitment and leadership team on recruitment assessment day and onboarding day plans
Coordinate planning and setup of recruitment assessment days, onboarding days and any special meetings with all involved stakeholders
Identify local teams needs for office tools, and provide appropriate support
Take inventory and order supplies for office as necessary
Coordinate with IT department on all office equipment
Operational Excellence & Processes:
Play an active role in achieving a consistent employee and visitor experience
Serve as liaison to, and work cross-functionally with all Israel based team
Provide general support to visitors
Ensure office efficiency is maintained by carrying out continuous improvement of processes, tools and training
Ensure the implementation of our standards is met
Manage the vehicle loaner fleet at the location
Run Office supplies and Pantry supplies program for Israel locations
Office Experience
Partner with all employees at your location to deliver an exceptional daily experience for our employees and visitors
Coordinate office preparation, including meeting support
Build relationships and manage daily communications related to office-based employees
Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
Maintain a safe, secure, and pleasant work environment
Perform additional responsibilities as assigned to meet business needs.